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File #: 19-0458    Version: 1 Name: Performance Media, Northbrook, Illinois
Type: Contract Status: Approved
File created: 10/31/2019 In control: FPD Board of Commissioners
On agenda: 11/19/2019 Final action: 11/19/2019
Title: PROPOSED CONTRACT AMENDMENT Department(s): Office of the General Superintendent Vendor: Performance Media, Northbrook, Illinois Request: Authorization for the Forest Preserves of Cook County (the "Forest Preserves") to extend and increase a contract with Performance Media Good(s) or Service(s): Advertisement sales, printing, and distribution of seasonal brochures Original Contract Period: 11/14/2017 - 11/30/2019 Proposed Contract Period Extension: 12/1/2019 - 11/30/2020 Total Current Contract Amount Authority: $140,000.00 Original Approval: 11/14/2017 Previous Increase(s): N/A This Increase Requested: $70,000.00 Estimated Fiscal Impact: FY 2019 $20,000.00, FY 2020 $50,000.00 Accounts: Advertising and Promotional Services 51001.520610 Contract Number(s): 17-10-201 Concurrences: The Chief Financial Officer and Interim Chief Attorney have approved this item. The contract-specific MWBE goal for this contract was set to zero. District(s): Districtwid...
Indexes: ARNOLD RANDALL, General Superintendent

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PROPOSED CONTRACT AMENDMENT

 

Department(s):  Office of the General Superintendent

 

Vendor:  Performance Media, Northbrook, Illinois

 

Request:  Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to extend and increase a contract with Performance Media  

 

Good(s) or Service(s):  Advertisement sales, printing, and distribution of seasonal brochures

 

Original Contract Period:  11/14/2017 - 11/30/2019 

 

Proposed Contract Period Extension:  12/1/2019 - 11/30/2020

 

Total Current Contract Amount Authority:   $140,000.00

 

Original Approval:  11/14/2017

 

Previous Increase(s):  N/A

 

This Increase Requested:  $70,000.00

 

Estimated Fiscal Impact:  FY 2019 $20,000.00, FY 2020 $50,000.00

 

Accounts:  Advertising and Promotional Services 51001.520610

 

Contract Number(s):  17-10-201

 

Concurrences:

The Chief Financial Officer and Interim Chief Attorney have approved this item.

 

The contract-specific MWBE goal for this contract was set to zero.

 

District(s):  Districtwide

 

Summary:  On 11/14/2017 the Forest Preserves of Cook County Board of Commissioners approved a contract with Performance Media to pursue advertising in, print and distribute the Forest Preserves’ quarterly events brochure. Performance Media was deemed by a selection committee as the most qualified of the two (2) responding firms to an RFP from the Forest Preserves for these services.

 

Up to 320,000 brochures are distributed county-wide annually to more than 300 locations and are also given to the public at hundreds of community events throughout the year. These brochures help market the Forest Preserves’ nature centers, activities, and educational programming, most of which are free, as well as promote the natural amenities that are available to the public throughout the Forest Preserves.

 

The Forest Preserves will open a new RFP for these services in 2020.

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