title
PROPOSED CONTRACT
Department(s): Office of the General Superintendent
Vendor: PMGMA, Inc., Northbrook, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute
Good(s) or Service(s): Printing and distribution of the quarterly guide to the season’s events, activities and amenities in the Forest Preserves of Cook County
Contract Value: $251,956.00
Contract Period: 5/1/2025 - 4/30/2027
Estimated Fiscal Impact: FY 2025 $93,727.00, FY 2026 $125,978.00, FY 2027 $32,251.00
Accounts: Advertising and Promotions 51001.520610
Contract Number(s): #74000015779 issued under RFP #25-10-1924
Concurrences: The Chief Financial Officer has approved this item. Final contract is subject to legal review and approval.
The contract-specific Minority- and Women-Owned Business Enterprise goal for this contract was set to zero.
District(s): Districtwide
Summary: The Forest Preserves issued a Request for Proposals (“RFP”) seeking firms to print and deliver a quarterly 48-page, four-color guide to promote seasonal events, activities and amenities across the Preserves. The guide is distributed to more than three hundred (300) locations in Cook County, including nature centers, campgrounds, libraries, health centers, offices of elected officials, and municipalities. Communities identified as Economically Disconnected Areas have been prioritized for distribution.
A total of three (3) proposals were submitted in response to the publicly advertised RFP. PMGMA, Inc. was determined by an evaluation committee to be the best option based on criteria outlined in the RFP: project understanding and approach, similar project experience, capacity to do the work in desired timeframe, overall completeness of submittal and cost-effective proposal.
end