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PROPOSED CONTRACT AMENDMENT
Department(s): Department of Planning and Development
Vendor: HOH Associates, Inc., Chicago, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to extend contract
Good(s) or Service(s): Contract #74000005268 issued under RFP #17-80-86 for Professional Services for replacement of selective HVAC systems and inspection and evaluation of HVAC Systems at various locations throughout the Forest Preserves
Original Contract Period: 9/13/2018 - 9/12/2019; Administrative Extension 9/13/2019 - 9/12/2020; 1st Board Extension 9/13/2020 - 9/12/2021; and 2nd Board Extension 9/13/2021 - 9/12/2022
Proposed Contract Period Extension: 9/13/2022 (retroactive) - 9/12/2023
Total Current Contract Amount Authority: $130,000.00
Original Approval: 9/13/2018, $130,000.00
Previous Increase(s): N/A
This Increase Requested: N/A
Estimated Fiscal Impact: N/A
Accounts: N/A
Contract Number(s): #74000005268 issued under RFP #17-80-86
Concurrences:
The Chief Financial Officer has approved this item. Final amendment is subject to legal review and approval.
Minority- and Women-Owned Business Enterprise goals are not applicable for this amendment as there is no increased fiscal impact.
District(s): 4, 5, 6, 9, 10, 13, 14, 15, 17
Summary: Additional time is required to complete work at one of the sites included in the original scope of work. HOH Associates, Inc. (“HOH”) designed the replacement of HVAC equipment at Sand Ridge Nature Center but installation by the Forest Preserves’ contractor, All Chicago, Inc. (“All Chicago”), was delayed due to discovery that equipment specified by HOH will not fit within the existing spaces. The discovery was not made until after the equipment was delivered to the contractor. After extensive negotiations, Forest Preserves’ staff have agreed to an increase to All Chicago’s contract, subject to reimbursement by HOH of $47,852.97 of the increased cost and approval by the Forest Preserves of Cook County Board of Commissioners. (Board Item No. 22-0236) HOH’s compensation under this Contract #74000005268 would not change; however, additional time is needed to allow HOH to continue with the project through construction completion at this last site.
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