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PROPOSED AUTHORITY TO EXERCISE CONTRACT EXTENSION OPTION
Department(s): Department of Facilities and Fleet
Vendor: A B Petroleum Services, Inc., Crystal Lake, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to extend and increase contract
Good(s) or Service(s): Supply and delivery of unleaded and diesel fuel
Original Contract Period: 7/6/2021 - 7/5/2025 with three (3) one-year optional renewal extensions to be exercised with the approval of the Forest Preserves of Cook County Board of Commissioners; the Board approved the exercise of the first one-year optional renewal on 6/10/2025, extending the contract term to 7/5/2026.
Proposed Contract Period Extension: 7/6/2026 - 7/5/2027
Total Current Contract Amount Authority: $5,175,307.60
Original Approval: 6/22/2021, $3,125,897.60; Amended 7/27/2021 $3,125,307.60 (Board Item No. 21-0371)
Previous Increase(s): $150,000.00, 11/22/2024 (Administrative Increase); $700,000.00, 12/17/2024 (Board Item No. 24-0454); and $1,200,000.00, 6/10/2025 (Board Item No. 25-0210)
This Increase Requested: $1,200,000.00
Estimated Fiscal Impact: FY 2026 $600,000.00, FY 2027 $600,000.00
Accounts: Automotive Operation and Maintenance 51001.540250
Contract Number(s): #74000009187 issued under solicitation #21-53-006083
Concurrences: The Chief Financial Officer has approved this item. Final amendment is subject to legal review and approval.
The Vendor has met the Minority- and Women-Owned Business Enterprise Ordinance via direct participation.
District(s): Districtwide
Summary: The Forest Preserves issued a public solicitation in 2021 for the supply and delivery of unleaded and diesel fuel to twenty (20) Districtwide fueling stations. The Forest Preserves is requesting a $1,200,000.00 increase and the second of three (3) one-year renewal extensions. The requested increase should provide the appropriate funding for the next twelve (12) months of this contract.
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