title
PROPOSED CONTRACT AMENDMENT
Department(s): Department of Landscape Maintenance
Vendor: Service Sanitation, Gary, Indiana
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to extend and increase the Service Sanitation contract
Good(s) or Service(s): Placement and Servicing of Portable Toilets in Region 4
Original Contract Period: 11/1/2015-10/31/2018; Board Approved Extension on 7/26/2018 for 11/1/2018-10/31/2019; Administrative Extension 11/1/2019-12/30/2019; Board Approved Extension on 12/17/2019 for 1/1/2020-10/31/2020; Administrative Extension 11/1/2020-11/30/2020
Proposed Contract Period Extension: 12/1/2020 - 10/31/2021
Total Current Contract Amount Authority: $331,070.00
Original Approval: 7/21/2015, $191,070.00
Previous Increase(s): 7/26/2018, $60,000.00; 12/17/2019, $80,000.00
This Increase Requested: $67,500.00
Estimated Fiscal Impact: FY 2020 $2,500.00; FY 2021 $65,000.00
Accounts: Professional Services 51001.520840; Operations and Maintenance 51001.540380; Supplies and Materials 51001.530267; Special or Co-op Programs 51001.521448; Grant and Mitigation 51010.521444; Resource Ecology 51001.521449; Special Events 51001.520635; Property Maintenance and Operations 51051.560105
Contract Number(s): #74000003105 issued under RFP 15-52-204
Concurrences:
The Chief Financial Officer has approved this item. Final amendment is subject to legal review and approval.
The Vendor has met the Minority- and Women-Owned Business Enterprise Ordinance via direct participation
District(s): 2, 3, 4, 5, 6, 11
Summary: The Forest Preserves would like to continue its relationship with Service Sanitation and is requesting the contract be extended and increased through an additional year. The original contract was a three (3) year contract with two (2), one-year renewal options, ending with the 2020 season. In these unprecedented times and a result of the impact of COVID-19, the Forest Preserves is uncertain about its ability to solicit the required number of bids to secure new contracts for placement and servicing of portable toilets. In 2021, the Forest Preserves intends to go out for bid for a new contract for placement and servicing of standard portable toilets as well as ADA portable toilets for groves with accessible pads. Servicing may include two (2) cleanings per week during peak season for Region 4, which consists of Calumet and Thorn Creek Divisions. The Forest Preserves will post a new Request for Proposals for a new contract in 2021.