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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: FPD Board of Commissioners Agenda status: Final
Meeting date/time: 10/5/2021 10:00 AM Minutes status: Draft  
Meeting location: Virtual Meeting
Published agenda: Agenda Agenda Published minutes: Not available  
Meeting video:  
Attachments: To comment on an item, click here, Click to watch live, New Items - FPD Board Agenda 10-5-2021.pdf
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21-0376 2  ResolutionPROPOSED RESOLUTION 2022 BOARD AGENDA MEETING ANNUAL CALENDAR DATES AND LOCATIONS WHEREAS, in accordance with Title 1, Chapter 5, Section 4-1(a) of the Forest Preserve District of Cook County Code of Ordinances, the Forest Preserve District of Cook County Board of Commissioners shall hold regular meetings pursuant to an annual calendar adopted by resolution of the Board; and WHEREAS, in accordance with Section 2.03 of the Illinois Open Meetings Act, every public body shall give public notice of the schedule of regular meetings at the beginning of each calendar or fiscal year and shall state the regular dates, times and places of such meetings. NOW, THEREFORE, BE IT RESOLVED by Toni Preckwinkle, President, and the Forest Preserve District of Cook County Board of Commissioners (the “Board”): 1. That the Board shall hold its regular meetings of the Board on the following dates during 2022, the time for holding the specified meetings is 10:00 a.m., local time: Tuesday, January 11 Tuesday, February 8 Tuesday, March 15 Tuesday, April 5 Tuesday, May 10 Tuesday, June 1   Not available Not available
21-0403 1  Intergovernmental AgreementPROPOSED INTERGOVERNMENTAL AGREEMENT Department: Department of Planning and Development Other Part(ies): Village of Palatine, Illinois Request: Authority for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into an Intergovernmental Agreement (“IGA”) with the Village of Palatine, Illinois (“Palatine”). Goods or Services: Palatine is requesting an IGA to construct and maintain a paved trail connection to the Deer Grove Trails from the intersection of Dundee Road and Smith Street just south of Deer Grove - East. The trail connection will be 540 linear feet in length. Palatine is seeking a license for 0.124 acres or 5,400 square feet (540 linear feet times the 10-foot requested license width). Agreement Number(s): N/A Agreement Period: Thirty (30) years, with successive automatic one (1) year renewal terms until terminated Fiscal Impact: N/A License Fee: $21,407.02 (waived) License Application Fees: $3,500.00 (waived) YELAR Fee: $6,750.00 (waived) Tree Mitigation Fee: $5,305.29 Accounts: N/A District(s): 14 Summary: The Forest Preserves   Not available Not available
21-0461 1  Intergovernmental Agreement AmendmentPROPOSED INTERGOVERNMENTAL AGREEMENT AMENDMENT Department: Department of Finance and Administration Other Part(ies): Cook County Government, Chicago, Illinois Request: Authorization to enter into the Tenth Amended and Restated Intergovernmental Agreement between the County of Cook (the “County”) and the Forest Preserves of Cook County (the “Forest Preserves”) for the reimbursement or payment for certain services rendered by various County departments and by the Forest Preserves. Goods or Services: The County and the Forest Preserves wish to amend and restate the recently approved Ninth Amended and Restated Intergovernmental Agreement (approved by their respective Boards of Commissioners on 1/26/2021 and 1/28/2021 for FY2021) whereby they provide various services for each other. Agreement Number: N/A Agreement Period: 1/1/2022 - 12/31/2022 Fiscal Impact: Not to Exceed $2,103,624 in expenditures and $1,567,452 in revenue Accounts: Various districtwide corporate expenditure and revenue accounts District(s): Districtwide Summary: The County and the Forest Preserves entered   Not available Not available
21-0456 1  Intergovernmental AgreementPROPOSED INTERGOVERNMENTAL AGREEMENT Department: Department of Resource Management Other Part(ies): Illinois Department of Natural Resources (“IDNR”), Springfield, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into an Intergovernmental Agreement with the IDNR Goods or Services: Establishing a reciprocal right of entry between the IDNR and the Forest Preserves to facilitate construction, maintenance, and cooperative monitoring activities associated with the installation of a water control structure and fish passage system. Agreement Number(s): N/A Agreement Period: Twenty (20) years from date of execution Fiscal Impact: N/A Accounts: N/A District(s): 4 Summary: The IDNR and the Forest Preserves previously collaborated to design a water control and fish passage system connecting the IDNR-owned William Powers-Wolf Lake property to the Forest Preserves’ Powderhorn Lake. Funding to complete the engineering design and construction for the project was obtained through a grant from Audubon via th   Not available Not available
21-0451 1  Grant Award AmendmentPROPOSED GRANT AWARD AMENDMENT Department: Department of Resource Management Grantee: Forest Preserves of Cook County (the “Forest Preserves”) Grantor: Audubon Great Lakes (“Audubon”), New York, New York Request: Authorization to increase grant amount Purpose: Authorization is sought for the Forest Preserves to accept additional funding related to a previously-approved grant executed in partnership with Audubon via the National Oceanic and Atmospheric Administration for the purpose of finalizing the design, permitting, and construction of a water control and fish passage system at Powderhorn Lake in Chicago. Costs have exceeded the original grant amount; subsequently, Audubon wishes to contribute additional funding towards completion of the project. Supplemental Grant Amount: Not to exceed $165,000.00 Grant Period: 5/6/2020 - 7/31/2022 Extension Period: N/A Fiscal Impact: N/A (Should the proposed additional funding be accepted, all remaining construction costs are expected to be fully grant-funded.) Accounts: Grant and Mitigation 51010.521314 Date of Previous    Not available Not available
21-0455 1  AgreementPROPOSED AGREEMENT Vendor: Indiana Harbor Belt Railroad Company (“IHBRC”), Hammond, Indiana Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into a license agreement with IHBRC for installation and maintenance of water conveyance infrastructure on IHBRC property. Reason: The Forest Preserves is proposing to enter into a License Agreement with IHBRC to provide access and right of entry to the Forest Preserves and its authorized contractors for the construction, operation and maintenance of a section of 24-inch storm sewer outlet pipe under IHBRC property. This work is associated with a grant-funded project to install a water control structure and fish passage system at Powderhorn Lake (Board Item No. 20-0169 and Board Item No. 21-0451), a portion of which transverses land owned by the railroad. The Forest Preserves will complete the proposed work and assume future maintenance responsibility for the pipe in accordance with the approved construction plans. Contract Period: Date of execution - 5/31/2036, with continuous    Not available Not available
21-0453 1  Partnership AgreementPROPOSED PARTNERSHIP AGREEMENT Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into a Partnership Agreement with Openlands, Chicago, Illinois. Reason: Openlands has received a $400,000.00 grant from the Walder Foundation in support of ecological restoration and the build-out of a community-designed gathering space at Beaubien Woods. The project will involve a 20-acre prairie restoration on the west side of the access road to the Beaubien Woods boat launch, removal of 1 acre of invasive brush surrounding a connector path providing access from Carver Military Academy to Flatfoot Lake, and several off-site restorations intended to create access and preserve riverfront open spaces along the Little Calumet River. The project’s community-designed gathering space in Beaubien Woods is being designed by the Field Museum and a team of community curators with funding provided through the Illinois Coastal Management Program. The design is anticipated to be complete by the end of 2021 and is based on a regional model to create mean   Not available Not available
21-0439 1  Partnership AgreementPROPOSED PARTNERSHIP AGREEMENT Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into a Partnership Agreement with 2110 44th Road, LLC d/b/a Bee All About It, Villa Park, Illinois. Reason: Bee All About It, located in Cook County, is a local company engaged in many aspects of beekeeping. Since early 2021, Bee All About It has maintained approximately eight (8) beehives at the River Trail Nature Center on a volunteer basis. The hives are primarily occupied by honeybees which cohabitate well in the environment with native bees and other pollinators. The Forest Preserves now seeks to formalize its relationship with Bee All About It. Under the proposed partnership agreement, Bee All About It will continue to manage the hives and will be reimbursed by the Forest Preserves up to $1,000.00 annually for supplies purchased in connection with the hives and beekeeping, not including the bees. Additionally, Bee All About It will collect, bottle and sell the honey from the hives, paying ten (10) percent of the sales revenue to the For   Not available Not available
21-0002 1  AgreementPROPOSED AGREEMENT Vendor: Wireless EDGE Towers II, LLC, Rhinebeck, New York Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into an agreement Reason: The Forest Preserves desires to engage a Communication Tower Manager to perform certain marketing, site evaluation and development, sublicensing, revenue collection, and other related site management services related to the use of Forest Preserves property by the commercial wireless telecommunication industry. To accomplish this goal, the Forest Preserves issued a Request for Proposals for permitting, site development, preparation, erection, installation, and maintenance of a small footprint, self-supporting, stealth communication tower and related cellular telephone communication equipment at multiple sites. Wireless EDGE Towers II, LLC (“Wireless Edge”) was deemed to be the most responsive out of two (2) total respondents. Under the proposed contract, Wireless Edge will market space for wireless carriers to install antennae on cell towers at locations that have bee   Not available Not available
21-0418 1  AgreementPROPOSED AGREEMENT Vendor: United Scrap Metal, Inc., Cicero, Illinois Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into an agreement Reason: The Forest Preserves is requesting to piggyback off Cook County’s contract #1645-15743 with United Scrap Metal, Inc. for metal collections and recycling at the Central Maintenance Compound, 2199 S. 1st Ave, Maywood, Illinois. United Scrap Metal, Inc. will be responsible for hauling and recycling scrap ferrous and non-ferrous metal collected throughout the Forest Preserves. The anticipated revenue from the proposed contract will be used to partially offset costs incurred to address the fly dumping of metals in the Forest Preserves. Contract Period: 10/5/2021 - 5/21/2022 Estimated Fiscal Impact: N/A (Revenue Generating). Revenue generation will be based on a percentage of the monthly steel prices set by the American Metal Market (AMM). Account(s): N/A (Revenue Generating) Concurrence(s): The Chief Financial Officer has approved this item. Final agreement is subject to le   Not available Not available
21-0421 1  ContractPROPOSED CONTRACT Department(s): Department of Planning and Development Vendor: AltusWorks, Inc., Chicago, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute Good(s) or Service(s): Professional services for architectural and engineering design of Caldwell Woods Wellness Studio and related site improvements Contract Value: $167,490.00 Contract Period: 10/5/2021 - 12/31/2023 Estimated Fiscal Impact: $167,490.00 Accounts: Professional Services 51009.520830, 51010.520830, 51029.520830, 51051.520830, and 51030.520830 Contract Number(s): #74000009733 issued under Project #21-80-28 Summary: Caldwell Woods is part of the Caldwell Preserves, one (1) of twelve (12) priority gateway sites that are the focus of planning and improvements to welcome visitors and improve access and wayfinding. Planning meetings in 2015 identified the need to activate and repurpose the existing Caldwell Woods Warming Shelter into a year-round facility. A $1.2 million grant from the Illinois Department of Natural Resources   Not available Not available
21-0450 1  Contract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Department of Facilities and Fleet Vendor: Orkin LLC, Atlanta, Georgia Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to increase contract Good(s) or Service(s): Pest control and management services Original Contract Period: 3/12/2019 - 12/22/2020; Administrative Extension 12/23/2020 - 12/22/2021 Proposed Contract Period Extension: N/A Total Current Contract Amount Authority: $55,000.00 Original Approval: $50,000.00 Previous Increase(s): $5,000.00 This Increase Requested: $7,500.00 Estimated Fiscal Impact: FY 2021 $7,500.00 Accounts: Professional Services 51001.520850 and 51001.520830 Contract Number(s): #74000005501 Concurrences: The Chief Financial Officer has approved this item. Final contract amendment is subject to legal review and approval. The Minority- and Women-Owned Business Enterprise Ordinance is not applicable due to the contract value per year being equal to or less than $25,000.00. District(s): Districtwide Summary: The Forest Preserves is requesting tha   Not available Not available
21-0438 1  DisbursementPROPOSED DISBURSEMENT Department(s): Department of Facilities and Fleet Action: Authorization to disburse payment Payee: McDonagh Demolition, Inc., Chicago, Illinois Good(s) or Service(s): Demolition services for various buildings at the Horizon Farms site. Fiscal Impact: $263,790.00 Accounts: Capital Improvement Facilities Maintenance 51009.560019 Contract Number(s): #20-53-005797 issued under Project #20-80-32 District(s): 15 Summary: Payment for demolition services at Horizon Farms site pursuant to contract approved by the board on 10/20/2020 (Board Item No. 20-0364) for abatement, demolition, and site restoration services at various locations.   Not available Not available
21-0447 1  ReportREPORT Department: Departments of Legal and Finance Request: Receive and File Report Title: Workers’ Compensation Report - August 2021 Report Period: 8/1/2021 - 8/31/2021 Summary: The Forest Preserves of Cook County Departments of Legal and Finance are submitting Workers’ Compensation Claim Payments for the month of August 2021. Payments total $115,763.37 for August 2021.   Not available Not available
21-0459 1 Corporate Fund Analysis of Revenue and Expenditures Report Period: 1/1/2021 - 8/31/2021ReportREPORT Department: Department of Finance and Administration Request: Receive and File Report Title: Corporate Fund Analysis of Revenue and Expenditures Report Period: 1/1/2021 - 8/31/2021 Summary: Detailed Fund Analysis of Revenue and Expenditures for August 2021.   Not available Not available
21-0460 1 Procurement and Disbursements Report: 8/1/2021 - 8/31/2021ReportREPORT Department: Department of Finance and Administration Request: Receive and File Report Title: Procurement and Disbursements Report Report Period: 8/1/2021 - 8/31/2021 Summary: Submitting the Procurement and Disbursements Report for the period of August 2021. The report is to be received and filed in compliance with Section 1-8-2 (BB) of the District’s Code of Ordinances.   Not available Not available
21-0426 1  Recommendation of the Finance Subcomittee (Workers' Compensation)RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (WORKERS’ COMPENSATION) Finance Subcommittee Meeting on Workers’ Compensation - 10/5/2021 The Finance Subcommittee on Workers’ Compensation met on the above listed date and recommends the following for approval: Workers’ Compensation Claims approved Fiscal Year 2021 to present: $502,841.90 Workers’ Compensation Claims to Be Approved: $120,000.00   Not available Not available
21-0454 1  Recommendation of the Finance Subcommittee (Litigation)RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) Finance Subcommittee Meeting on Litigation - 9/21/2021 The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval: Proposed Settlements Approved Fiscal Year 2021 to Present: $2,603,912.63 Proposed Settlements to Be Approved: $0.00 Legal Fees Approved Fiscal Year 2021 to Present: $518,555.02 Legal Fees for 9/21/2021 to Be Approved: $90,998.45   Not available Not available
21-0464 1  Journal of ProceedingsJOURNAL OF PROCEEDINGS SECRETARY TO THE BOARD, Matthew B. DeLeon, presented in printed form a record of the Journal of Proceedings of the regular meeting held on 09/21/2021.   Not available Not available
21-0458 1  ResolutionPROPOSED CALENDAR OF EVENTS Department: Department of Conservation and Experiential Programming Summary: Forest Preserves of Cook County Calendar of Events and Activities 10/5/2021 - 11/2/2021 Please bring a facemask to Forest Preserves events and activities. Please check the Forest Preserves of Cook County’s website, www.fpdcc.com/events, for updates and changes. Saturday, 10/6; 10am - 1pm Explore: Miller Meadow, Miller Meadow, Forest Park Adults and families come explore with us at Miller Meadow! Grab a self-guided exploration activity or join our staff on one of our guided hikes. We will have a litter pickup if you would like to help in cleaning up the preserve, a fire to warm up by, and a fun nature craft. For more information, call 312.533.5751. Facemasks required. Friday Saturday & Sunday, 10/8-10; times vary 68th Annual Powwow, Schiller Woods, Chicago In partnership with the American Indian Center of Chicago, join us to celebrate Native American culture and enjoy traditional Powwow, native food, dancing, vendors, activities and more. Rain or shine. For m   Not available Not available
21-0420 1 Comprehensive Annual Financial Report (the “CAFR”) Fiscal Year Ending 12/31/2020ReportREPORT Department: Department of Finance and Administration Request: Refer to Audit Committee Report Title: Comprehensive Annual Financial Report (the “CAFR”) Report Period: Fiscal Year Ending 12/31/2020 Summary: The CAFR has been prepared by the Forest Preserves of Cook County (the “Forest Preserves”) for the fiscal year ending 12/31/2020. The report has been prepared in accordance with the principles and standards for financial reporting set forth by the Government Accounting Standards Board and audited by a firm of independent auditors retained by the Forest Preserves.   Not available Not available
21-0440 1 FY’21 3rd Quarter Open Recommendation Status ReportReportREPORT Department: Office of the County Auditor Request: Refer to Audit Committee Report Title: FY’21 3rd Quarter Open Recommendation Status Report Report Period: September 2021 Summary: Report on the status of open audit recommendations.   Not available Not available
21-0474 1 FPPD Reporting ResolutionResolutionPROPOSED RESOLUTION COOK COUNTY FOREST PRESERVE DISTRICT PLAN FOR THE DEVELOPMENT OF A MODEL POLICE DEPARTMENT REPORTING REQUIREMENT WHEREAS, in 2020, the Forest Preserves of Cook County issued a Request for Proposals and retained Hillard Heintze to analyze the Forest Preserves Police Department and recommend best practices to: (a) maintain and strengthen police and community relations, (b) create a work culture that is inclusive and equitable to all people, and (c) support a diverse police force through recruitment, retention and promotion; and WHEREAS, the final report of the Independent Analysis of the Forest Preserves of Cook County Police Department from Hillard Heintze was presented to the Forest Preserve District Law Enforcement Committee on September 21, 2021, which recommended best practices and includes a work plan, timetable, and cost estimates for implementing the best practices, as well as tools to measure progress toward those goals; and WHEREAS, the report outlined 21 recommendations needed to improve recruitment and retention, update policies and procedure   Not available Not available