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Meeting Name: FPD Board of Commissioners Agenda status: Final
Meeting date/time: 4/13/2021 10:00 AM Minutes status: Final  
Meeting location: Virtual Meeting
Published agenda: Agenda Agenda Published minutes: Not available  
Meeting video:  
Attachments: To comment on an item on this agenda, click here
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21-0142 2 PROPOSED REAPPOINTMENTReappointmentPROPOSED REAPPOINTMENT Appointee(s): Commissioner Dennis Deer Position: Member Department/Board/Commission: NeighborSpace Board of Directors Effective date: 7/1/2021 Expiration date: 6/30/2023 Summary: In 1997, the Forest Preserves of Cook County (the “Forest Preserves”) entered into an agreement with the City of Chicago and the Chicago Park District to form NeighborSpace, a not-for-profit that owns, leases and insures small parks, gardens, natural areas, river edges and scenic landscapes in the City of Chicago. A Forest Preserves Commissioner, the General Superintendent, and an additional Forest Preserves staff member sit on the Board of Directors of NeighborSpace along with representatives of the City of Chicago and the Chicago Park District. Commissioner Deer has served on the NeighborSpace Board of Directors as the Forest Preserves Board of Commissioners representative since January 2018.suspend the rulesPass Action details Not available
21-0142 2 PROPOSED REAPPOINTMENTReappointmentPROPOSED REAPPOINTMENT Appointee(s): Commissioner Dennis Deer Position: Member Department/Board/Commission: NeighborSpace Board of Directors Effective date: 7/1/2021 Expiration date: 6/30/2023 Summary: In 1997, the Forest Preserves of Cook County (the “Forest Preserves”) entered into an agreement with the City of Chicago and the Chicago Park District to form NeighborSpace, a not-for-profit that owns, leases and insures small parks, gardens, natural areas, river edges and scenic landscapes in the City of Chicago. A Forest Preserves Commissioner, the General Superintendent, and an additional Forest Preserves staff member sit on the Board of Directors of NeighborSpace along with representatives of the City of Chicago and the Chicago Park District. Commissioner Deer has served on the NeighborSpace Board of Directors as the Forest Preserves Board of Commissioners representative since January 2018.approvePass Action details Not available
21-0223 1 EASEMENT REQUEST EASEMENT REQUEST EASEMENT REQUESTEasement RequestEASEMENT REQUEST Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to grant a permanent easement and a temporary easement to Illinois Department of Transportation (“IDOT”) at IL Route 7 (Southwest Highway) and 131st Street in the Groundhog Slough forest preserve for less than 0.2 acres for roadway improvements. Reason: Permanent and temporary easements are needed at the northwest corner of Southwest Highway and 131st Street as part of a larger drainage improvement project between 131st and 135th Streets. This road segment has experienced severe flooding due to inadequate drainage infrastructure. Stormwater would be conveyed via new storm sewers and improved ditches to Mill Creek and the Cal Sag Channel. The proposed drainage improvements will allow for more effective management of the water levels at McGinnis Slough, which drains via storm sewer to the ditch along Southwest Highway. A small permanent easement is needed on Forest Preserves land adjoining the roadways for slight roadway widening, installation of traffic signalreferPass Action details Not available
21-0229 1 PROPOSED INTERGOVERNMENTAL AGREEMENTIntergovernmental AgreementPROPOSED INTERGOVERNMENTAL AGREEMENT Department: Department of Planning and Development Other Part(ies): Metropolitan Water Reclamation District of Greater Chicago (MWRD) Request: Permission for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into an Intergovernmental Agreement (IGA) with the MWRD Goods or Services: Green infrastructure partnership for repaving of a Forest Preserves parking lot in unincorporated Cook County, adjacent to Westchester and LaGrange Park. MWRD will contribute the lesser of $420,000.00 or 50.00% of the total construction cost, as a reimbursement to the Forest Preserves, for the Possum Hollow Woods Green Infrastructure Parking Lot Retrofit project Agreement Number(s): N/A Agreement Period: Thirty (30) years Fiscal Impact: Local match (including contingency) not to exceed $554,560.00 (FY2021: $125,813.00 and FY2022: $428,747.00). Accounts: Positive $420,000.00 Grant Revenue 51010.560019. Forest Preserves match at time of contract award: Professional Services 51029.520830, 51009.520830; and Land Improvements 51029.5approvePass Action details Not available
21-0190 1 PROPOSED CONTRACT AMENDMENT Openlands, Chicago, IllinoisContract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Department of Resource Management Vendor: Openlands, Chicago, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to extend contract Good(s) or Service(s): Agreement for the continued preservation, maintenance, management, and restoration of the Deer Grove East O’Hare Modernization Mitigation Account (“OMMA”) site through 2023 Original Contract Period: 6/7/2016 - 6/6/2021 Proposed Contract Period Extension: 6/7/2021 - 12/31/2023 Total Current Contract Amount Authority: N/A. Services are being provided by Openlands at no direct cost to the Forest Preserves Original Approval: 6/7/2016 Previous Increase(s): N/A This Increase Requested: N/A Estimated Fiscal Impact: N/A. The Forest Preserves may provide in-kind staff support for the planning, implementation, and monitoring of projects. Accounts: N/A Contract Number(s): N/A Concurrences: The Chief Financial Officer has approved this item. Final amendment is subject to legal review and aapprovePass Action details Not available
21-0194 1 PROPOSED CONTRACT Space Haus, Chicago, IllinoisContractPROPOSED CONTRACT Department(s): Department of Planning and Development Vendor: Space Haus, Chicago, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute Good(s) or Service(s): Professional services to design building and exhibit renovations for Crabtree Nature Center located in Barrington Hills Contract Value: $173,800.00 Contract Period: 4/13/2021 - 4/12/2023 Estimated Fiscal Impact: $173,800.00 (with $112,500.00 to be reimbursed by IDNR grant) Accounts: Professional Services 51010.520830 and 51009.520830 Contract Number(s): #7400008940 for RFQ #21-80-09 issued under Solicitation #21-80-006316 Concurrences: The Chief Financial Officer has approved this item. Final agreement is subject to legal review and approval. The Vendor has met the Minority- and Women-owned Business Enterprise Ordinance Provisions via direct participation. District(s): 15 Summary: The Crabtree Nature Center was established in 1970 and is in need of renovation to update exhibits and signage as weapprovePass Action details Not available
21-0218 1  ContractPROPOSED CONTRACT Department(s): Office of the General Superintendent, Law Enforcement, and Human Resources Vendor: Samaritan Technologies, Salt Lake City, Utah Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute Good(s) or Service(s): Online Volunteer Management Software Contract Value: $40,000.00 Contract period: 5/26/2021 - 3/26/2024 Estimated Fiscal Impact: FY 2021 $10,000.00, FY 2022 $15,000.00, FY 2023 $15,000.00 Accounts: Special or Coop Programs 51001.521313; Training Program Staff 51001.501805; Professional Services 51001.520830 Contract Number(s): #74000008961 Concurrences: The Chief Financial Officer has approved this item. Final agreement is subject to legal review and approval. The Minority- and Women-Owned Business Enterprise Ordinance is not applicable due to the contract value per year being equal to or less than $25,000.00. District(s): Districtwide Summary: The Forest Preserves is seeking authorization to enter into an agreement on a sole source basis fapprovePass Action details Not available
21-0221 1 PROPOSED CONTRACT Al Warren Oil Co., Inc., Hammond, IndianaContractPROPOSED CONTRACT Department(s): Department of Facilities and Fleet Vendor: Al Warren Oil Co., Inc., Hammond, Indiana Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute Good(s) or Service(s): Supply and delivery of unleaded and diesel fuel Contract Value: $1,000,000.00 Contract Period: 5/1/2021 - 7/5/2021 and one (1) 12-month optional renewal extension to be exercised at the discretion of the General Superintendent Estimated Fiscal Impact: FY 2021 $200,000.00, FY 2021 $400,000.00 (optional extension), FY 2022 $400,000.00 (optional extension) Accounts: Automotive Operation and Maintenance 29270.540250 Contract Number(s): Suburban Purchasing Consortium Contract #198 Concurrences: The Chief Financial Officer has approved this item. Final agreement is subject to legal review and approval. The contract specific Minority- and Women-Owned Business Enterprise goal for this contract was set to zero. District(s): Districtwide Summary: The Forest Preserves of Cook County is requesting tapprovePass Action details Not available
21-0224 1 PROPOSED CONTRACT NearMap US Inc., South Jordan, UtaContractPROPOSED CONTRACT Department(s): Department of Planning and Development Vendor: NearMap US Inc., South Jordan, Utah Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute Good(s) or Service(s): High-resolution aerial imagery subscription Contract Value: $25,000.00 Contract period: 2/13/2021 (retroactive) - 2/12/2026 Estimated Fiscal Impact: FY 2021 $25,000.00 Accounts: Professional Technical Membership Fees 51001.501790, Professional Services 51001.520830, Institutional Supplies 51001.530170, Co-ops and Special Programs 51001.521313 and Operations and Maintenance 51001.540350 Contract Number(s): 20-80-008956 Concurrences: The Chief Financial Officer has approved this item. Final agreement is subject to legal review and approval. The Minority- and Women-Owned Business Enterprise Ordinance is not applicable due to the contract value per year being equal to or less than $25,000.00. District(s): Districtwide Summary: High-resolution aerial maps are essential for planning restoapprovePass Action details Not available
21-0222 1 PROPOSED BID RECOMMENDATIONBid RecommendationPROPOSED BID RECOMMENDATION Department: Department of Planning and Development Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into a construction contract with Matthew Paving, Inc., primary place of business Oak Lawn, Illinois, for Districtwide Transportation Improvements at Campground Road Woods in Des Plaines, Northwestern Woods in Des Plaines, Potawatomi Woods in Northbrook and River Trail Nature Center in Northbrook. Reason:Contract #74000008960 issued under Project #19-80-67G-21C1 Districtwide Transportation Improvements at four (4) northwest locations (Campground Road Woods, Northwestern Woods, Potawatomi Woods and River Trail Nature Center). The work includes, but is not limited to, pavement resurfacing, drainage and sidewalk improvements, and other related work as specified in the plans and specifications. Bid Opening Date: 3/17/2021 Bid Results: 1. Matthew Paving, Inc $713,013.45 2. M&J Asphalt Paving Co, Inc. $755,232.25 3. AGAE Contractors, Inc. $838,939.34 4. Advantage Paving Solutions $845,466.84approvePass Action details Not available
21-0227 1 Workers’ Compensation Report - February 2021ReportREPORT Department: Departments of Legal and Finance Request: Receive and File Report Title: Workers’ Compensation Report - February 2021 Report Period: 2/1/2021 - 2/28/2021 Summary: Per Board Resolution 19-0509 (12/17/2019), the Forest Preserves of Cook County Legal and Finance Departments are submitting Workers’ Compensation Claim Payments for the month of February 2021.receive and filedPass Action details Not available
21-0230 1 Corporate Fund Analysis of Revenue and Expenditures Report Period: 1/1/2021 - 2/28/2021ReportREPORT Department: Department of Finance and Administration Request: Receive and File Report Title: Corporate Fund Analysis of Revenue and Expenditures Report Period: 1/1/2021 - 2/28/2021 Summary: Detailed Fund Analysis of Revenue and Expenditures for February 2021.receive and filedPass Action details Not available
21-0231 1 Procurement and Disbursements Report: 2/1/2021 - 2/28/2021ReportREPORT Department: Department of Finance and Administration Request: Receive and File Report Title: Procurement and Disbursements Report Report Period: 2/1/2021 - 2/28/2021 Summary: Submitting the Procurement and Disbursements Report for the period of February 2021. The report is to be received and filed in compliance with Section 1-8-2 (BB) of the District’s Code of Ordinances.receive and filedPass Action details Not available
21-0233 1 Forest Preserve District of Cook County Worker’s Compensation Audit Process ReviewReportREPORT Department: Office of the County Auditor Request: Refer to Audit Committee Report Title: Forest Preserve District of Cook County Workers Compensation Audit Process Review Report Period: March 2021 Summary: This audit was designed to evaluate the effectiveness of the internal controls in place to ensure that each Workers Compensation claim was valid based on the required information given to support that an incident occurred, was reported timely, accurately and was administered properly.referPass Action details Not available
21-0225 1 RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) Finance Subcommittee Meeting on Litigation - 3/16/2021Recommendation of the Finance Subcommittee (Litigation)RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) Finance Subcommittee Meeting on Litigation - 3/16/2021 The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval: Proposed Settlements Approved Fiscal Year 2021 to Present: $1,795,564.89 Proposed Settlements to Be Approved: $0.00 Legal Fees Approved Fiscal Year 2021 to Present: $187,616.17 Legal Fees for 3/16/2021 to Be Approved: $43,617.18approvePass Action details Not available
21-0226 1 RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (WORKERS’ COMPENSATION)Recommendation of the Finance Subcomittee (Workers' Compensation)RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (WORKERS’ COMPENSATION) Finance Subcommittee Meeting on Workers’ Compensation - 4/13/2021 The Finance Subcommittee on Workers’ Compensation met on the above listed date and recommends the following for approval: Workers’ Compensation Claims approved Fiscal Year 2021 to present: $167,175.30 Workers’ Compensation Claims to Be Approved: $30,000.00approvePass Action details Not available
21-0236 1  Journal of ProceedingsJOURNAL OF PROCEEDINGS SECRETARY TO THE BOARD, Matthew B. DeLeon, presented in printed form a record of the Journal of Proceedings of the regular meeting held on 3/16/2021.approvePass Action details Not available
21-0237 1  Journal of ProceedingsJOURNAL OF PROCEEDINGS SECRETARY TO THE BOARD, Matthew B. DeLeon, presented in printed form a record of the Journal of Proceedings of the special meeting held on 3/18/2021.approvePass Action details Not available
21-0228 1 PROPOSED CALENDAR OF EVENTSCalendar of EventsPROPOSED CALENDAR OF EVENTS Department: Department of Conservation and Experiential Programming Summary: Forest Preserves of Cook County Calendar of Events and Activities 4/13/2021 - 5/11/2021 Please check the Forest Preserves of Cook County’s website, www.fpdcc.com/events, for updates and changes. All Month Earth Month Spring Cleaning Donation Drive, River Trail Nature Center, Northbrook Usable goods do not belong in landfills. Drop off your gently used clothing and household items to help others in need. Donation drive supports GiveNKind, an organization connecting goods to non-profits in order to benefit our community and our environment. Tuesday, 4/13 through Tuesday, 5/11 Brookfield Zoo Spring Run, Chicago Zoological Society/Brookfield Zoo, Brookfield Brookfield Zoo’s first-ever Virtual 5K Spring Run/Walk takes you outdoors to enjoy the warm weather and glorious colors of spring. You choose the time and place-take a hike in a forest preserve, jog along a waterfront trail, or stroll through a neighborhood, for example. Or if you enjoy competition, run the full 5K (3.1-mreceive and filedPass Action details Not available
21-0006 1 FY’20 4th Quarter Open Recommendation Status ReportReportREPORT Department: Office of the County Auditor Request: Refer to Audit Committee Report Title: FY’20 4th Quarter Open Recommendation Status Report Report Period: November 2020 Summary: Report on the status of open audit recommendations.receive and filedPass Action details Not available
21-0152 1 FY’21 1st Quarter Open Recommendation Status ReporReportREPORT Department: Office of the County Auditor Request: Refer to Audit Committee Report Title: FY’21 1st Quarter Open Recommendation Status Report Report Period: February 2021 Summary: Report on the status of open audit recommendations.receive and filedPass Action details Not available
21-0207 1 Forest Preserve District of Cook County Annual Business Diversity Report FY 2020ReportREPORT Department: Department of Finance and Administration Request: Refer to Contract Compliance Committee Report Title: Forest Preserves of Cook County Annual Business Diversity Report FY 2020 Report Period: 1/1/2020 - 12/31/2020 Summary: In July 2012, state legislation authorized the Forest Preserves of Cook County (the “Forest Preserves”) to establish provisions to address the under use of minority and women-owned businesses with respect to procurement contracts. An ordinance establishing the program’s parameters and guidelines was passed by the Forest Preserves of Cook County Board of Commissioners in September 2012. This initiative is significantly benefiting the residents of Cook County by increasing the pool of qualified minority and women-owned businesses that have the opportunity to be selected for contracts awarded by the Forest Preserves each year. To remedy historic inequity and to facilitate greater inclusion, the Forest Preserves established aspirational contract goals for the participation of minority and women-owned businesses as set fortreceive and filedPass Action details Not available
21-0166 1 ORDINANCE EXTENSIONOrdinance AmendmentPROPOSED ORDINANCE AMENDMENT ORDINANCE EXTENSION BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Title 1 - Administrative, Chapter 8 - District Finances, Section 5 - Minority-and Women-Owned Business Enterprises of the Forest Preserve District of Cook County Code of Ordinances is hereby amended as follows: 1-8-5: - MINORITY- AND WOMEN-OWNED BUSINESS ENTERPRISES. 1-8-5a: SUBDIVISION I-GENERAL PROVISIONS. * * * T. Review and Sunset. 1. On or before the sunset date of this Ordinance [subdivision], the District shall review new evidence to determine whether it has a compelling interest in continuing narrowly tailored remedies to redress discrimination against PCEs so that the District will not function as a passive participant in a discriminatory marketplace. 2. This Ordinance [subdivision] shall sunset on or before December 31, 2022. June 30, 2021 June 30, 2022. 1-8-5b: SUBDIVISION II-CONSTRUCTION ORDINANCE. * * * P. Program Review and Sunset. 1. The President and the Board of Commissioners shall receive quarterly and annual approve as amendedPass Action details Not available
21-0007 1 PROPOSED LICENSE REQUESTLicense RequestPROPOSED LICENSE REQUEST Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”), as Licensor to grant a License to the Village of Crestwood (“Crestwood”), Grantee, to locate, operate and maintain a trunk storm sewer and drainage basin in Rubio Woods near the southwest corner of 135th Street and Central Avenue as part of a larger flood control project with the Metropolitan Water Reclamation District. The proposed stormwater infrastructure will replace an existing earthen berm of unknown origins that was placed on Forest Preserves land decades ago south of 135th Street behind the residential homes along South End Lane. The trunk storm sewer and adjacent basin would occupy a license area of roughly 11,202 square feet (0.26 acres). Term: Ten (10) Years License Fee: $23,144.63 License Application Fee: $500.00 License Review Fee: $3,000.00 YELAR Fee: $6,750.00 Total one-time upfront fee of $33,394.63 for the term of the License (Sec. 5-2A-4 and 5-2B-4) Tree Mitigation Fee: N/A Additional Benefits: As conditno action taken  Action details Not available
21-0202 1 PROPOSED ORDINANCE AMENDMENTOrdinance AmendmentPROPOSED ORDINANCE AMENDMENT BIKE ORDINANCE BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Title 4 - Motor Vehicles and Traffic, Chapter 3 - Bicycles of the Forest Preserve District of Cook County Code of Ordinances is hereby amended as follows: CHAPTER 3 - BICYCLES AND EBIKES 4-3-1: - OPERATION OF BICYCLES AND EBIKES. A. Definitions: 1. “Bicycle” or “bicycle” means a device propelled by human power upon which any person may ride, having two tandem wheels except scooters and similar devices. The definition of “Bicycle” or “bicycle” shall also encompass recumbent road bicycles and mobile elliptical trainers propelled by human power. 2. “Bicycle Trail” means a trail on which the General Superintendent allows bicycle riding as an exclusive or non-exclusive use of such trail, as indicated by sign or notice. 3. “Ebike” means, for purposes of this ordinance, a bicycle equipped with fully operable pedals and an electric motor of less than 750 watts, which is classified as either “Ebike-Class 1” or “Ebike-Class 2.” An Ebike is notapprovePass Action details Not available