Share to Facebook Share to Twitter Bookmark and Share
Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: FPD Board of Commissioners Agenda status: Final
Meeting date/time: 5/17/2018 11:00 AM Minutes status: Draft  
Meeting location: Camp Shabbona Woods, in the pavilion, located at 15810 South Torrence Avenue, South Holland, Illinois 60473
Camp Shabbona Woods, in the pavilion, located at 15810 South Torrence Avenue, South Holland, Illinois 60473
Published agenda: Agenda Agenda Published minutes: Not available  
Meeting video:  
Attachments: To comment on an item at this meeting, click here., Public Testimony Forms - FPD Board 05.17.18.pdf
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
18-0222 1 Elk Grove Village, IllinoisIntergovernmental AgreementPROPOSED INTERGOVERNMENTAL AGREEMENT Department: Planning and Development Other Part(ies): Elk Grove Village, Illinois Request: Authority to enter into an Intergovernmental Agreement (IGA) with Elk Grove Village for the construction and maintenance of two trail connections from Arlington Heights Road to the Busse Woods Bicycle Trail in the Ned Brown Forest Preserve. Goods or Services: The Forest Preserve District of Cook County (the “Forest Preserves”) operates and maintains the Busse Woods Bicycle Trail in Northwestern Cook County. The Village proposes to construct two (2) trail segments to connect residents and businesses east of Arlington Heights Road to the Busse Woods Bicycle Trail on the west side of Arlington Heights Road. The first connection is approximately 60 linear feet of paved trail from Arlington Heights Road at North West Point Boulevard and the second is approximately 650 linear feet from Arlington Heights Road at Oakton Avenue. Elk Grove Village will be responsible for design, construction and future maintenance costs associated with the p   Not available Not available
18-0157 1 Ujamaa Inc., Chicago, IllinoisContract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Planning & Development Vendor: Ujamaa Inc., Chicago, Illinois Request: Authorization for the Forest Preserve District of Cook County to extend and increase a previously executed contract Good(s) or Service(s): Construction services at Skokie Resource Management garage in Glenview, Illinois Original Contract Period: Two hundred ten (210) days (9/7/2017 - 4/6/2018); Administrative extension for sixty (60) days (4/7/2018 - 6/4/2018) Proposed Contract Period Extension: One hundred twenty (120) days (6/5/2018 - 10/3/2018) Total Current Contract Amount Authority: $187,073.00 Original Approval: 7/20/2017, $187,073.00 Previous Increase(s): N/A This Increase Requested: $30,852.21 Estimated Fiscal Impact: $30,852.21 Accounts: Building accounts: 51025.560106, 51026.560106, 51054.560106, 51055.560106, 51056.560106, 51057.560106, 51058.560106 and 51009.560106 Contract Number(s): 16-80-38 Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. The V   Not available Not available
18-0201 1 U.S. Department of Agriculture - Natural Resource Conservation Service (“USDA NRCS”)Grant AwardPROPOSED GRANT AWARD Department: Resource Management Grantee: Forest Preserve District of Cook County (the “Forest Preserves”) Grantor: U.S. Department of Agriculture - Natural Resource Conservation Service (“USDA NRCS”) Request: Authorization to accept grant Purpose: The Forest Preserves received grant funding from the USDA NRCS in support of habitat restoration activities at Turnbull Woods in Glencoe, Eggers Woods in Chicago, and Powderhorn Prairie in Burnham. These USDA NRCS grant funds are provided through the Great Lakes Restoration Initiative. Grant Amount: $70,700.00 Grant Period: Date of execution - 5/31/2019 Fiscal Impact: $70,050.00 match, plus $650.00 in staff time Accounts: EAB Tree Removal 51009.521456, 51058.521456, Vegetation Management 51009.521455, 51058.521455, Habitat Enhancement 51009.521452, 51058.521452, Habitat Restoration 51009.521444, 51058.521444, Mitigation Accounts: 51010.5131 Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. District(s): 4 and 13 Summary: Building    Not available Not available
18-0234 1 dsi Associates, Inc., Burr Ridge, IllinoisContract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Planning and Development Vendor: dsi Associates, Inc., Burr Ridge, Illinois Request: Authorization for the Forest Preserve District of Cook County to increase an existing professional services contract Good(s) or Service(s): Project management/owner’s representative services for various construction projects. Original Contract Period: One (1) year (10/3/2016 - 10/2/2017); Board extension approved on 9/12/17 for one (1) year (10/3/2017 - 10/2/2018) Proposed Contract Period Extension: N/A Total Current Contract Amount Authority: $60,000.00 Original Approval: 10/3/2016, $60,000.00 Previous Increase(s): N/A This Increase Requested: $18,288.98 Estimated Fiscal Impact: $18,288.98 Accounts: Professional Services accounts: 51054.520860, 51055.520860, 51056.520860, 51057.520860, 51058.520860 and 51009.520860 Contract Number(s): 16-80-30 Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. The Vendor has met the Minority and Women Business E   Not available Not available
18-0235 1 17-0393 Silk Screen Express, Inc., Tinley Park, IllinoisPreviously Approved Item AmendmentPROPOSED PREVIOUSLY APPROVED ITEM AMENDMENT Department: Resource Management Request: Authorization for the Forest Preserve District of Cook County (the “Forest Preserves”) to utilize additional accounts for logoed apparel manufacturing services provided by Silk Screen Express as part of contract #17-31-110R. Additional accounts are being added to provide a more comprehensive funding pool, utilizing funds from multiple departments. The contract was originally approved by the Board of Commissioners on 11/14/2017. All other details of the contract remain unchanged. Item Number: 17-0393 Fiscal Impact: No additional fiscal impact Account(s): Apparel Accounts 51001.53010, 51001.560019, 51001.530130 District(s): Districtwide Original Text of Item: PROPOSED CONTRACT Department(s): Office of the General Superintendent Vendor: Silk Screen Express, Inc., Tinley Park, Illinois Request: Authorization for the Forest Preserve District of Cook County to enter into and execute Good(s) or Service(s): Apparel with logo C   Not available Not available
18-0236 1 Trees “R” Us, Wauconda, IllinoisContract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Resource Management Vendor: Trees “R” Us, Wauconda, Illinois Request: Authorization for the Forest Preserve District of Cook County to extend contract Good(s) or Service(s): Tree removal at Somme Nature Preserve Original Contract Period: 9/13/2016 - 10/31/2017, with an initial extension through 4/30/2018 which was approved by the Board of Commissioners on 6/6/2017 Proposed Contract Period Extension: 5/1/2018, retroactive - 4/30/2019 Total Current Contract Amount Authority: $21,285.00 Original Approval: 9/13/2016, $21,285.00 Previous Increase(s): N/A This Increase Requested: N/A Estimated Fiscal Impact: N/A Accounts: Habitat Enhancement 51009.521452, Potential Grant Match and Work Fund 51009.521440, Grant Accounts: 51010.29982, 51010.22522 Contract Number(s): 16-31-115 Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. District(s): 14 Summary: This is an amendment for an extension of time only. Contract #16-31-115 consists of    Not available Not available
18-0238 1 Robe, Inc., Chicago, IllinoisContract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Planning and Development Vendor: Robe, Inc., Chicago, Illinois Request: Authorization for the Forest Preserve District of Cook County to extend an existing executed contract Good(s) or Service(s): Construction contract to make exterior repairs at McGinnis Field Station in Orland Park and Sagawau Farmhouse in Lemont. Original Contract Period: Two hundred ten (210) days (8/31/2017 - 3/29/2018); Administrative extension for sixty (60) days (3/30/2018 - 5/28/2018) Proposed Contract Period Extension: Ninety (90) days (5/29/2018 - 8/27/2018) Total Current Contract Amount Authority: $279,665.00 Original Approval: 7/20/2017, $272,890.00 Previous Increase(s): Administrative increase, $6,775.00 This Increase Requested: N/A Estimated Fiscal Impact: N/A Accounts: N/A Contract Number(s): 17-80-44 Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. The Vendor has met the Minority and Women Business Enterprise Ordinance Provisions. District(s   Not available Not available
18-0239 1 Meru Corporation, Niles, IllinoisContract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Planning and Development Vendor: Meru Corporation, Niles, Illinois Request: Authorization for the Forest Preserve District of Cook County to extend a previously executed contract Good(s) or Service(s): Construction contract to install new water service for Southwest Police Headquarters in Palos Park and for Schiller Woods Flush Toilet in Chicago, Illinois Original Contract Period: Two hundred forty (240) days (7/21/2017 - 3/19/2018) Administrative extension for sixty (60) days (3/20/2018 - 5/19/2018) Proposed Contract Period Extension: Ninety (90) days (5/20/2018 - 8/18/2018) Total Current Contract Amount Authority: $481,000.00 Original Approval: 3/9/2017, $491,894.00 Previous Increase(s): 10,894.00 This Increase Requested: N/A Estimated Fiscal Impact: N/A Accounts: N/A Contract Number(s): 17-80-16 Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. The Vendor has met the Minority and Women Business Enterprise Ordinance Provisions.    Not available Not available
18-0243 1 Western Remac, Inc., Woodridge, IllinoisContract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Planning & Development Vendor: Western Remac, Inc., Woodridge, Illinois Request: Authorization for the Forest Preserve District of Cook County to extend contract Good(s) or Service(s): Fabrication and installation of Gateway signs Districtwide Original Contract Period: One hundred eighty (180) days (3/29/2017 - 9/29/2017); Board extension approved on 9/12/2017 for six (6) months (9/30/2017 - 3/30/2018); Administrative extension: sixty (60) days (3/31/2018 - 5/29/2018) Proposed Contract Period Extension: Six (6) month extension from (5/30/2018) - (11/29/2018) Total Current Contract Amount Authority: $377,336.00 Original Approval: 3/9/2017, $377,336.00 Previous Increase(s): N/A This Increase Requested: N/A Estimated Fiscal Impact: None Accounts: Site Amenities: 51025.560060, 51026.560060, 51054.560060. 51055.560060, 51056.560060, 51057.560060, 51058.560060, 51009.560060 and Grant Account 51010.560060 Contract Number(s): 17-80-15 Concurrences: The Chief Financial Officer and C   Not available Not available
18-0245 1 Programming PartnershipsMiscellaneous Item of BusinessPROPOSED MISCELLANEOUS ITEM OF BUSINESS Department: Conservation & Experiential Programming Good(s) or Service(s): Programming Partnerships Fiscal Impact: $75,000.00 Accounts: Special Events 51001.520635; Community Trust Grant 51010.520830 Summary: The Forest Preserve District of Cook County (the “Forest Preserves”) requests authorization for the General Superintendent or a designee to have discretionary spending up to $75,000.00 through the remainder of 2018 to support educational and recreational program services with a variety of program partners that could include, but are not limited to, artists, arts groups, youth development groups, program trainers, curriculum development, and cultural groups. These program partners would be engaged for periods of less than one (1) year and individual contract payments amounts would not exceed $5,000.00. The program partnerships would be proposed or vetted by the Forest Preserves’ Conservation and Experiential Programming team and selected based on community involvement, ability to provide the service, ability to bri   Not available Not available
18-0242 1 Procurement and Disbursements 3/1/2018 - 3/31/2018ReportREPORT Department: Finance and Administration Request: Receive and File Report Title: Procurement and Disbursements Report Period: 3/1/2018 - 3/31/2018 Summary: Submitting the Procurements and Disbursements Report for the period of March 2018. The Report is to be received and filed in compliance with Section 1-8-2 (BB) of the Forest Preserve District of Cook County’s Code of Ordinances   Not available Not available
18-0244 1 Forest Preserve District of Cook County Annual Business Diversity Report FY 2017ReportREPORT Department: Finance and Administration Request: Refer to Contract Compliance Committee Report Title: Forest Preserve District of Cook County Annual Business Diversity Report FY 2017 Report Period: 1/1/2017 - 12/31/2017 Summary: The Forest Preserve District of Cook County (the “Forest Preserves”) began publishing annual diversity reports in 2014 making this information available to the public. This report is the Forest Preserves’ fourth annual report, and the first using the Contract Compliance Reporting System. This report details the Forest Preserves’ efforts ensuring minority and women-owned businesses have access to public contracting opportunities. The report includes contract dollars awarded and contract payments by the Forest Preserves as reported by vendors.   Not available Not available
18-0240 1 Forest Preserves of Cook County Calendar 5/18/2018 - 6/5/2018Calendar of EventsPROPOSED CALENDAR OF EVENTS Department: Forest Preserves of Cook County Calendar 5/18/2018 - 6/5/2018 Summary: Friday, 5/18; 6pm - 8pm Campfire Cooking Workshop; Camp Reinberg, Palatine Learn how to make great tasting and easy meals over a fire using cast-iron and basic campfire cooking techniques. Ages 14 & up. Registration required, email experience.camping@cookcountyil.gov. Friday, 5/18 - Sunday, 5/20; 10am - 4pm Get Growing Weekend, Chicago Botanic Garden, Glencoe Get Growing weekend includes a plant sale featuring one-of-a -kind plants and unique containers, spring marketplace, demonstration, and talks. Saturday, 5/19; 6am - noon “The Big Sit” Birdwatching; Trailside Museum of Natural History, River Forest Join us for a relaxed bird-watching experience. Stop by anytime to see how many birds we can spot or hear. All ages. Saturday, 5/19; 6am - noon Big Sit; Little Red Schoolhouse Nature Center, Willow Springs Join us and help record all of the birds seen or heard from a 17-foot circle. No registration required. Saturday, 5/19; 1:30pm Frog Fren   Not available Not available
18-0252 1  Journal of ProceedingsJOURNAL OF PROCEEDINGS SECRETARY TO THE BOARD, Matthew B. DeLeon, presented in printed form a record of the Journal of Proceedings of the regular meeting held on 4/24/2018.   Not available Not available
18-0246 1 RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) Finance Subcommittee Meeting on Litigation -4/24/2018Recommendation of the Finance Subcommittee (Litigation)RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) Finance Subcommittee Meeting on Litigation -4/24/2018 The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval: Proposed Settlements Approved Fiscal Year 2018 to Present: $136,982.64 Proposed Settlements to Be Approved: $26,275.28 Legal Fees Approved Fiscal Year 2018 to Present: $244,661.75 Legal Fees for 4/24/2018 to Be Approved: $53,791.78   Not available Not available
18-0247 1 RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) Finance Subcommittee Meeting on Litigation -5/15/2018Recommendation of the Finance Subcommittee (Litigation)RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) Finance Subcommittee Meeting on Litigation -5/15/2018 The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval: Proposed Settlements Approved Fiscal Year 2018 to Present: $163,257.92 Proposed Settlements to Be Approved: $95,011.34 Legal Fees Approved Fiscal Year 2018 to Present: $298,453.53 Legal Fees for 5/15/2018 to Be Approved: $52,115.39   Not available Not available
18-0250 1 RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (WORKERS’ COMPENSATION)Recommendation of the Finance Subcomittee (Workers' Compensation)RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (WORKERS’ COMPENSATION) Finance Subcommittee Meeting on Workers’ Compensation -5/15/2018 The Finance Subcommittee on Workers’ Compensation met on the above listed date and recommends the following for approval: Workers’ Compensation Claims approved Fiscal Year 2018 to present: $224,067.70 Workers’ Compensation Claims to Be Approved: $23,625.42   Not available Not available
18-0241 1 Corporate Fund Analysis of Revenue and Expense 1/1/2018 - 3/31/2018ReportREPORT Department: Finance and Administration Request: Receive and File Report Title: Corporate Fund Analysis of Revenue and Expense Report Period: 1/1/2018 - 3/31/2018 Summary: Detailed Fund Analysis Revenue and Expense Report for March 2018   Not available Not available