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Meeting date/time:
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4/24/2018
11:00 AM
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Minutes status:
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Final
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Meeting location:
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Cook County Building, Board Room
118 North Clark Street, Chicago, Illinois
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18-0195
| 1 | | Minority and Women-Owned Business Enterprises, Subsection (a) Subdivision I - General Provisions of the Forest Preserve District of Cook County Code | Ordinance Amendment | PROPOSED ORDINANCE AMENDMENT
BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Title 1 - Administrative, Chapter 8 - District Finances, Section 5 - Minority and Women-Owned Business Enterprises, Subsection (a) Subdivision I - General Provisions of the Forest Preserve District of Cook County Code is hereby amended as follows:
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D. Definitions.
E. Race- and Gender-Neutral Measures to Implement the Program.
F. Program Administration.
G. Contract Compliance Committee.
H. Program Goals.
I. Program Eligibility.
J. Utilization Plan; Commercially Useful Function.
K. Methods to Achieve Goals and Compliance.
L. Request for a Total or Partial Waiver of the Contract Specific Goals; Good Faith Efforts.
M. Calculating M/WBEPCE Participation.
N. Review of Contract Performance.
O. Prompt Payment of Firms.
P. Reporting and Review.
Q. Prohibited Provisions.
R. Sanctions and Penalties.
S. Established Business Participation in the Program.
T. Review and Sunset.
Full text of this Ordinance Amendment for 1-8-5a: Subdivisio | refer | Pass |
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18-0196
| 2 | | Minority and Women-Owned Business Enterprises, Subsection (b) Subdivision II - Construction Ordinance of the Forest Preserve District of Cook County Code | Ordinance Amendment | PROPOSED ORDINANCE AMENDMENT
BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Title I - Administrative, Chapter 8 - District Finances, Section 5- Minority and Women-Owned Business Enterprises, Subsection (b) Subdivision II - Construction Ordinance of the Forest Preserve District of Cook County Code is hereby amended as follows:
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E. Definitions.
F. Program Administration.
G. Race- and Gender-Neutral Measures to Ensure Equal Opportunities for all Contractors and Subcontractors.
H. Program Eligibility.
I. Annual Aspirational Goals.
J. Project Specific Goals.
K. Counting MBE and WBE Participation.
L. Contract Pre-Award Compliance Procedures.
M. Contract Administration Procedures.
N. Sanctions and Penalties.
O O. Established Business Participation in the Program.
P. Program Review and Sunset.
Full text of this Ordinance Amendment for 1-8-5b: Subdivision II - Construction Ordinance can be found here:
Effective date: This ordinance shall be in effect ninety (90) d | refer | Pass |
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18-0205
| 1 | | State of Illinois Department of Transportation (IDOT) | Intergovernmental Agreement | PROPOSED INTERGOVERNMENTAL AGREEMENT
Department: Planning and Development
Other Part(ies): State of Illinois Department of Transportation (IDOT)
Request: Authorization to enter into an Intergovernmental Agreement with IDOT for construction of a trail connection and to pay the share of the cost attributed to the Forest Preserve District of Cook County (the “Forest Preserves”). The trail connection is located along the west side of Pulaski Road/Crawford Avenue on Forest Preserves’ property between Midlothian Meadows Preserve and Oak Forest Heritage Preserve.
Goods or Services: Construction and engineering for a trail connection along Pulaski Road/Crawford Avenue, from the Midlothian Meadows entrance, crossing 159th Street, to the Oak Forest Heritage Preserve. The Forest Preserves’ share of this cost is 20%, currently estimated at $17,710.00. With the addition of a 20% contingency the total cost is estimated not to exceed $21,252.00.
Agreement Number(s): N/A
Agreement Period: Perpetual
Fiscal Impact: $21,252.00
Accounts: Trail Accounts 51009. | approve | Pass |
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Video
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18-0206
| 1 | | FUNDING RESOLUTION improvement of US Route 6 | Resolution | PROPOSED RESOLUTION
FUNDING RESOLUTION
WHEREAS, the COOK COUNTY FOREST PRESERVE DISTRICT (DISTRICT) is authorized to enter into an AGREEMENT with the STATE OF ILLINOIS (STATE) for the improvement of US Route 6, known as Contract No. 62C07, STATE Section No.: 2016-002N; and
WHEREAS, in compliance with the aforementioned AGREEMENT, it is necessary for the DISTRICT to appropriate sufficient funds to pay its share of the cost of said improvement.
NOW THEREFORE, BE IT RESOLVED, that there is hereby appropriated the sum of Seventeen Thousand Seven Hundred Ten Dollars ($17,710.00) from any money now or hereinafter allotted to the DISTRICT, to pay its share of the cost of this improvement as provided in the AGREEMENT; and
BE IT FURTHER RESOLVED, that upon award of the contract for this improvement, the DISTRICT will pay to the STATE in a lump sum from any funds allotted to the DISTRICT an amount equal to 80% of its obligation incurred under the AGREEMENT, and will pay to said STATE the remainder of the obligation in a lump sum, upon completion of the project based on final cos | approve | Pass |
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18-0160
| 1 | | Friends of the Chicago River, Chicago, Illinois | Partnership Agreement | PROPOSED PARTNERSHIP AGREEMENT
Request: Authorization for the Forest Preserve District of Cook County (the “Forest Preserves”) to enter into a Partnership Agreement with Friends of the Chicago River, Chicago, Illinois.
Reason: Friends of the Chicago River has received a grant in the amount of $248,000.00 to support habitat improvement and repopulation efforts for native fish. The Forest Preserves, Friends of the Chicago River, and the Illinois Department of Natural Resources will collaborate to reconnect Mill Creek with the Cal-Sag channel to improve fish passage and breeding in Mill Creek. Work will be conducted at the junction of Mill Creek and the Cal-Sag channel within the McClaughrey Springs Woods Preserve.
The project will be conducted at no direct cost to the Forest Preserves. The Forest Preserves will contribute staff time and other in-kind services.
Contract period: Date of execution - 12/31/2019
Fiscal Impact: N/A
Account(s): N/A
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
District(s): 17 | approve | Pass |
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18-0213
| 1 | | Friends of the Forest Preserves (FOTFP) | Partnership Agreement | PROPOSED PARTNERSHIP AGREEMENT
Request: Authorization for the Forest Preserve District of Cook County (the “Forest Preserves”) to enter into a Partnership Agreement with Friends of the Forest Preserves.
Reason: Friends of the Forest Preserves (FOTFP), in partnership with Friends of the Chicago River, Chicago Ornithological Society and the North Branch Restoration Project and others, has received a grant from the Chi-Cal Rivers Fund in the amount of $110,398.00 to support the third phase of the Centennial Volunteers project. The Centennial Volunteers initiative focuses on building a network of volunteers dedicated to restoring habitat in the Chicago and the Calumet River basins, in particular at Beaubien Woods, Blue Star Memorial Woods, Clayton Smith Woods, Forest Glen Woods, LaBagh Woods, Kickapoo Woods, River Oaks Woods, and Whistler Woods. This project advances the goals of the Forest Preserves’ Next Century Conservation Plan to mobilize people to heal and nurture the land. The Forest Preserves proposes to contribute $40,000.00 in cash match to leverage $270,000.00 of cash | approve | Pass |
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18-0199
| 1 | | Alia Drug Testing, LLC, Chicago, Illinois | Contract | PROPOSED CONTRACT
Department(s): Legal Department
Vendor: Alia Drug Testing, LLC, Chicago, Illinois
Request: The Forest Preserve District of Cook County (the “Forest Preserves”) requests authorization to utilize and piggyback off the Cook County contract with Alia Drug Testing, LLC., and, if the Cook County contract is renewed, to also exercise the renewal option on behalf of the Forest Preserves at the discretion of the General Superintendent. Cook County contract #1712-16459 is with Alia Drug Testing, LLC for on-site drug and alcohol testing. The contract is for the period of December 18, 2017 through December 17, 2020 with two (2) one-year renewal options.
Good(s) or Service(s): On-site drug and alcohol testing services
Contract Value: $140,000.00
Contract period: 5/1/2018 - 12/17/2020 with two (2) one-year renewal options
Estimated Fiscal Impact: FY 2018 $40,000.00, FY 2019 $50,000.00, FY 2020 $50,000.00
Accounts: Legal Services 51001.521055
Contract Number(s): 1712-16459 CC
Concurrences:
The Chief Financial Officer and Chief Attor | approve | Pass |
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18-0200
| 1 | | Penn and Associates, Cleveland, Ohio | Contract | PROPOSED CONTRACT
Department(s): Permits, Rentals, and Concessions
Vendor: Penn and Associates, Cleveland, Ohio
Request: Authorization for the Forest Preserve District of Cook County (the “Forest Preserves”) to enter into and execute
Good(s) or Service(s): Customer satisfaction surveys
Contract Value: $30,000.00
Contract period: Thirty-Six (36) months from the issuance of the Purchase Order
Estimated Fiscal Impact: FY 2018 $10,000.00, FY 2019 $10,000.00, FY 2020 $10,000.00
Accounts: Professional Services Account 51001.520830
Contract Number(s): RFP 18-40-402
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
District(s): Districtwide
Summary: A Request for Proposals (RFP) was posted through the Forest Preserves website to obtain a consultant to survey patrons about their experiences holding picnics and other permitted events in the Forest Preserves. The consultant will analyze the survey responses, will identify trends, and will make recommendations to improve customer service. The Forest Preserves has been conducting these | approve | Pass |
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18-0208
| 2 | | Marj Halperin Consulting, Chicago, Illinois | Contract Amendment | APPROVAL TO EXERCISE CONTRACT RENEWAL OPTION
Department(s): General Office
Vendor: Marj Halperin Consulting, Chicago, Illinois
Request: Authorization for the Forest Preserve District of Cook County (the “Forest Preserves”) to exercise a one (1) year contract extension option and an increase of the Marj Halperin Consulting contract
Good(s) or Service(s): Media and public relations consulting services for the Forest Preserves
Original Contract Period: 5/10/2016 - 5/9/2018
Proposed Contract Period Extension: 5/10/2018 - 5/9/2019
Total Current Contract Amount Authority: $180,000.00
Original Approval: $180,000.00
Previous Increase(s): N/A
This Increase Requested: $90,000.00
Estimated Fiscal Impact: FY 2018 $60,000.00, FY 2019 $30,000.00
Accounts: Advertising and Promotions 51001.520610, Professional Services 51001.520830
Contract Number(s): RFP 16-20-305
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
The Vendor has met the Minority and Women Business Enterprise Ordinance Provisio | approve | Pass |
Action details
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Video
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18-0212
| 1 | | 16-0194 Clauss Brothers, Elgin, Illinois | Previously Approved Item Amendment | PROPOSED PREVIOUSLY APPROVED ITEM AMENDMENT
Department: Resource Management
Request: Authorization for the Forest Preserve District of Cook County (the “Forest Preserves”) to utilize additional accounts for tree planting and landscaping services provided by Clauss Brothers as part of contract #15-31-119. Additional accounts are being added to accommodate usage of the contract by other departments.
The contract was originally approved by the Board of Commissioners on 3/22/2016. An amendment was approved by the Board of Commissioners on 5/10/2016. All other details of the contract remain unchanged.
Accounts to be added are: Habitat Enhancement 51009/51058.521452; Habitat Restoration 51009/51058.521444; Recreation Supplies 51001.530230; Campground Supplies 51001.530262; Special Events 51001.520635; Material and Supplies 51001.530267; 51057.560060 and 51058.560060
Original Text of Item: 16-0194 with additions underlined
PROPOSED CONTRACT AMENDMENT
Department(s): Resource Management
Vendor: Clauss Brothers, Elgin, Illinois
Request: Authorization f | approve | Pass |
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18-0218
| 1 | | 18-0111 Prairie Research Institute of the University of Illinois | Previously Approved Item Amendment | PROPOSED PREVIOUSLY APPROVED ITEM AMENDMENT
Department: Resource Management
Request: Authorization for the Forest Preserve District of Cook County (the “Forest Preserves”) to utilize additional accounts for professional services provided by the Prairie Research Institute of the University of Illinois in 2018 related to the execution of the Natural and Cultural Resources Master Plan. Additional accounts are being added to accommodate departmental work that may be covered under this contract (task order).
This amendment applies to the existing task order, which was initially approved by the Board of Commissioners on 1/9/2018 and is valid through the end of calendar year 2018. All other details of the contract remain unchanged.
Item Number: 18-0111
Fiscal Impact: No additional fiscal impact
Account(s): Habitat Enhancement 51009.521452, Natural and Cultural Resources Master Plan 51009.520825, Habitat Restoration 51009.521444, Grant Match and Work Fund 51009.521440, Mitigation accounts: 51010.29982 and 51010.22522, Capital Improvement Bonds Fund, 51025 - | approve | Pass |
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18-0219
| 2 | | General Superintendent request for him or a designee to have discretionary spending up to $150,000.00 through the remainder of 2018 for advertising and promotional services | Miscellaneous Item of Business | PROPOSED MISCELLANEOUS ITEM OF BUSINESS
Department: Office of the General Superintendent
Good(s) or Service(s): Advertising and Promotional Services
Fiscal Impact: $150,000.00
Accounts: Advertising and Promotional Services 51001.520610, Printing, Graphics & Video 51001.520490
Summary: The Forest Preserve District of Cook County (the “Forest Preserves”) is requesting authorization for the General Superintendent or a designee to have discretionary spending up to $150,000.00 through the remainder of 2018 for advertising and promotional services with a variety of media vendors to promote and showcase the amenities, programs and natural areas of the Forest Preserves. The media vendors would be engaged for periods less than one year. The advertising and promotional spending packages would be suggested by the Forest Preserves’ Communications Division and vetted based on the desired audience, frequency, reach and budget offered by local media. Media purchases would align with the goals of the 2018 Communications Plan which include an integrated marketing plan of | approve | Pass |
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Video
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18-0220
| 2 | | Cook County Government, Chicago, Illinois | Intergovernmental Agreement Amendment | PROPOSED INTERGOVERNMENTAL AGREEMENT AMENDMENT
Department: Finance and Administration
Other Part(ies): Cook County Government, Chicago, Illinois
Request: Authorization to amend the intergovernmental agreement between the County of Cook (the “County”) and the Forest Preserve District of Cook County (the “Forest Preserves”) for the reimbursement or payment for certain services rendered by various County departments and the Forest Preserves.
Goods or Services: The County and the Forest Preserves wish to extend the agreement for an additional year and restate/amend the Agreement to increase the amount of reimbursement or payment between the Forest Preserves and the County for various services rendered.
Agreement Number: N/A
Agreement Period: 1/1/2018, retroactively, to 12/31/2018
Fiscal Impact: $2,027,058.00 in expenditures and $229,530.00 in revenue
Accounts: Various districtwide corporate accounts
District(s): Districtwide
Summary: The County and the Forest Preserves entered into an Intergovernmental Agreement on 8/21/2012 authorizing the parties to perfo | approve | Pass |
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18-0210
| 2 | | Procurement and Disbursements Report Period: 2/1/2018 - 2/28/2018 | Report | REPORT
Department: Finance and Administration
Request: Receive and File
Report Title: Procurement and Disbursements
Report Period: 2/1/2018 - 2/28/2018
Summary: Submitting the Procurements and Disbursements Report for the period of February 2018. The Report is to be received and filed in compliance with Section 1-8-2 (BB) of the Forest Preserve District of Cook County’s Code of Ordinances...end | receive and filed | Pass |
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18-0209
| 1 | | Forest Preserves of Cook County Calendar - 4/24/2018 to 5/16/2018 | Calendar of Events | PROPOSED CALENDAR OF EVENTS
Department: Conservation & Experiential Programming
Summary: Forest Preserves of Cook County Calendar - 4/24/2018 to 5/16/2018
Wednesday, 4/25; 4 - 7pm
Archery 101; Bremen Grove 1, Tinley Park
Seasoned and new archers, learn proper technique, history and bow basics from certified instructors. Ages 10 & up. Groups of 10 or more must register; 708-386-4042
Thursday, 4/26; 5:30 - 7pm
Camping 101: For Outdoor Youth Organizations; Camp Dan Beard, Northbrook
Hands-on workshop for camping skills and teamwork. Learn basics: tent set-up, campfire building, proper dress, camping etiquette and more. Registration and adult supervision required.
Register: experience.camping@cookcountyil.gov.
Saturday, 4/28; 1:30pm
Zen Garden Relaxation; Little Red Schoolhouse Nature Center, Willow Springs
Enjoy a mindful walk through nature to open up the senses; benefitting the body and the mind. After the walk, we will create a Zen Garden using natural materials to add balance and flow in our lives. Ages 10 & up. Limit 15.
Saturday, 4/28; 1pm
Sagaw | receive and filed | Pass |
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18-0229
| 1 | | | Journal of Proceedings | JOURNAL OF PROCEEDINGS
SECRETARY TO THE BOARD, Matthew B. DeLeon, presented in printed form a record of the Journal of Proceedings of the regular meeting held on 3/13/2018. | approve | Pass |
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18-0203
| 1 | | Finance Subcommittee Meeting on Litigation -3/13/2018 | Recommendation of the Finance Subcommittee (Litigation) | RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION)
Finance Subcommittee Meeting on Litigation -3/13/2018
The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval:
Proposed Settlements Approved Fiscal Year 2018 to Present: $136,982.64
Proposed Settlements to Be Approved: $0.00
Legal Fees Approved Fiscal Year 2018 to Present: $151,095.47
Legal Fees for 3/13/2018 to Be Approved: $93,566.28 | approve | Pass |
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18-0224
| 1 | | Finance Subcommittee Meeting on Workers’ Compensation -4/24/2018 | Recommendation of the Finance Subcomittee (Workers' Compensation) | RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (WORKERS’ COMPENSATION)
Finance Subcommittee Meeting on Workers’ Compensation -4/24/2018
The Finance Subcommittee on Workers’ Compensation met on the above listed date and recommends the following for approval:
Workers’ Compensation Claims approved Fiscal Year 2018 to present: $61,778.50
Workers’ Compensation Claims to Be Approved: $162,289.20 | approve | Pass |
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18-0197
| 1 | | Robe, Inc., Chicago, Illinois | Bid Recommendation | PROPOSED BID RECOMMENDATION
Department: Planning & Development
Request: Authorization for the Forest Preserve District of Cook County (the “Forest Preserves”) to enter into a construction contract with Robe, Inc., Chicago, Illinois for replacing the roof at Trailside Museum in River Forest, Illinois.
Reason: Contract #74000003212 issued under specification 17-80-80 Rebid Roof Replacement at Hal Tyrell Trailside Museum. The work includes, but is not limited to, removal and replacement of the existing roofs and other related work as specified in the plans & specifications. Approval is required because the recommended bidder was awarded a separate and distinct contract at the 7/20/2017 board meeting (Item 17-0251 for Contract #17-80-44 New roof and exterior renovations at McGinnis Field Station and Sagawau Farmhouse) in the amount of $272,890.00. The Forest Preserves’ purchasing policy is to require board approval for cumulative contract awards exceeding $150,000.00 within a twelve (12) month period to the same vendor. Bids for this project were originally solicited exclu | approve | Pass |
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18-0204
| 1 | | Anchor Mechanical, Inc., Chicago, Illinois | Bid Recommendation | PROPOSED BID RECOMMENDATION
Department: Planning and Development
Request: Authorization for the Forest Preserve District of Cook County (the “Forest Preserves”) to enter into a construction contract with Anchor Mechanical, Inc., Chicago, Illinois for masonry repairs at South Police in Palos Heights and Palos Maintenance Headquarters in Palos Township.
Reason: Contract #74000003213 issued under specification 17-80-59 Rebid Masonry Repairs at South Police and Palos Maintenance Headquarters. The work includes, but is not limited to, selective masonry repairs, masonry tuck pointing and other related work as specified in the plans & specifications. Approval is required because the recommended bidder was awarded a separate and distinct contract at the 9/12/2017 board meeting (Item 17-0251 for Contract #17-80-21 Rebid for HVAC systems at South Police, McGinnis Field Station Garage and Palos Maintenance Garage) in the amount of $156,949.30. The Forest Preserves’ purchasing policy requires approval for cumulative contract awards exceeding $150,000.00 within a twelve (12) month | approve | Pass |
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18-0207
| 1 | | Swim Chicago Southland, Bridgeview, Illinois | Disbursement | PROPOSED DISBURSEMENT
Department(s): Conservation and Experiential Programming
Action: Authorization to disburse payment
Payee: Swim Chicago Southland, Bridgeview, Illinois
Good(s) or Service(s): Management and operations associated with three (3) Aquatic Centers
Fiscal Impact: $1,037,814.00
Accounts: Professional Services 51001.520840
Contract Number(s): 16-35-01
District(s): 4, 9, 10 and 16
Summary: Payment of expenses for managing the three (3) Aquatic Centers for the swim season which is Memorial Day weekend through Labor Day weekend, unless extended due to weather conditions. Payments will be based upon working capital needs, invoices, and backup documentation submitted by Swim Chicago Southland for the management and operations including staffing, supplies and concession items for the Aquatic Centers, pursuant to the Aquatic Center Management Contract approved by the board on 3/22/2016. | approve | Pass |
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18-0161
| 1 | | Bicycle Rental Fees | Ordinance Amendment | PROPOSED ORDINANCE AMENDMENT
FOREST PRESERVE FEE SCHEDULE
BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Title 7 - Fees, Chapter 1 - Fee Schedule of the Forest Preserve District of Cook County Code of Ordinances is hereby amended as Follows:
7-1-1: FEE SCHEDULE
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Bicycle Rental Fees
Adult Bicycle: Hourly Rate - $7.00 - All Day Rate - $28.00 Half-Hour Rate: $2.50
For special events, additional bicycle types or amenities may be offered for cost not to exceed $25 per half-hour, $35 per hour or $40 per day.
Tag-a-long Bicycle (attached to adult bicycles): Hourly Rate - $5.00 - All Day Rate - $10.00
Bicycle Wagon (attached to adult bicycle): Hourly Rate - $10.00 - All Day Rate - $20.00
Baby Seats (attached to adult bicycles) Hourly Rate - $5.00 - All Day Rate - $10.00
Tandem Bicycle: Hourly Rate - $15.00 - Four-hour Rate - $30.00 - All Day Rate - $40.00
Cruiser Bicycle: Hourly Rate - $7.00 - All Day Rate - $28.00
Comfort Bicycle: Hourly Rate - $10.00 - All Day Rate - $30.00
Small Quadricycle Bicycle: Half-Hour Rate - $15.00 - Hou | approve | Pass |
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18-0211
| 1 | | Corporate Fund Analysis of Revenue and Expense 1/1/2018 - 2/28/2018 | Report | REPORT
Department: Finance and Administration
Request: Receive and File
Report Title: Corporate Fund Analysis of Revenue and Expense
Report Period: 1/1/2018 - 2/28/2018
Summary: Detailed Fund Analysis Revenue and Expense Report for February 2018 | approve | Pass |
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18-0164
| 1 | | Metropolitan Water Reclamation District of Greater Chicago | License Amendment | PROPOSED LICENSE AMENDMENT REQUEST
Request: Requesting authorization for the Forest Preserve District of Cook County (the “Forest Preserves”), as Licensor to renew a License to the Metropolitan Water Reclamation District of Greater Chicago (“MWRD”), Grantee, to locate, operate and maintain a temporary pump station and above grade pipes on Forest Preserves land in Miller Meadow along First Avenue to bypass the existing Salt Creek intercepting sewer (the “Facilities”). The Forest Preserves granted License 1722-2 to MWRD for the Facilities for a two (2) year term which expired on 3/1/2018. Due to weather conditions MWRD requests a one-year extension to complete the work and restoration of the impacted areas. The total one-time upfront License Fee of $6,829.97 for a one-year term is waived according to the Memorandum of Understanding approved on 5/11/2017 between the Forest Preserves and MWRD to cooperate in the mutual waiver of permit, license, and other fees for beneficial public works projects.
Term: One (1) year, retroactive to 3/2/2018
License Fee: $6,149.97 - waived per M | approve | Pass |
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