Meeting date/time:
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1/9/2018
11:00 AM
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Minutes status:
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Final
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Meeting location:
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Cook County Building, Board Room
118 North Clark Street, Chicago, Illinois
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18-0001
| 1 | | HONORING COMMISSIONER DEBORAH SIMS SERVICE TO NEIGHBORSPACE | Consent Calendar Resolution | PROPOSED RESOLUTION
HONORING COMMISSIONER DEBORAH SIMS SERVICE TO NEIGHBORSPACE
WHEREAS, NeighborSpace was founded in 1996 through a unique collaborative partnership between the private sector and the Forest Preserves of Cook County, the City of Chicago, and the Chicago Park District to bring the benefits of open space to more Cook County residents; and
WHEREAS, Commissioner Deborah Sims served on the NeighborSpace Board of Directors beginning in March 1997 thereby making her the organization’s longest serving board member; and
WHEREAS, Commissioner Sims began serving as the Vice President of the NeighborSpace Board of Directors in May 1997; and
WHEREAS, Commissioner Sims has championed the NeighborSpace land trust as an innovative and effective way for the Forest Preserves of Cook County to support Chicago residents through open space projects that are small and fragmented; and
WHEREAS, Commissioner Sims helped to keep the organization on mission to preserve and support community based open space projects in underserved areas; and
WHEREAS, Commissioner Sims | approve | Pass |
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18-0120
| 2 | | RECOGNIZING AND CONGRATULATING GENERAL SUPERINTENDENT ARNOLD RANDALL FOR RECEIVING THE EXCELLENCE IN PUBLIC SERVICE AWARD FROM THE MOTOROLA SOLUTIONS FOUNDATION AND CIVIC FEDERATION | Consent Calendar Resolution | PROPOSED RESOLUTION
RECOGNIZING AND CONGRATULATING GENERAL SUPERINTENDENT ARNOLD RANDALL FOR RECEIVING THE EXCELLENCE IN PUBLIC SERVICE AWARD FROM THE MOTOROLA SOLUTIONS FOUNDATION AND CIVIC FEDERATION
WHEREAS, in 1990, Motorola recognized the need to identify and promote the exemplary work of public servants throughout the State of Illinois; and
WHEREAS, now in its 26th year and sponsored by the Motorola Solutions Foundation in partnership with The Civic Federation, a non-partisan government research organization working to maximize the quality and cost-effectiveness of government services in the Chicago region and State of Illinois, the Excellence in Public Service Award annually recognizes a non-elected government official who has had an extraordinary impact on the quality of state and local government services in Illinois; and
WHEREAS, the Award seeks to honor individuals who show dedication to a vision of quality management, leadership and innovation that leads to lasting achievements and more effective government in Illinois; and
WHEREAS, General Superintendent | approve | Pass |
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17-0395
| 1 | | QUALIFICATION OF MEMBERS, ANNUAL REPORT | Ordinance Amendment | PROPOSED ORDINANCE AMENDMENT
TITLE 1 - ADMINISTRATIVE, CHAPTER 18 - CONSERVATION AND POLICY COUNCIL
BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Title 1 - Administrative, Chapter 18 - Conservation and Policy Council, of the Forest Preserve District of Cook County Code is hereby amended as Follows:
1-18-1: - GENERAL PROVISIONS.
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B. Definitions. For purposes of this chapter, the following words or terms shall have the meaning or construction ascribed to them in this Section:
1. Council means the eleven-member Conservation and Policy Council charged with providing public recommendations to the President, Board of Commissioners, and Superintendent on all matters relating to the conservation policies of the District and the Next Century Conservation Plan.
2. Chairperson means the chairperson of the Conservation and Policy Council.
3. District means the Forest Preserve District of Cook County, Illinois.
4. District Board means the Board of Commissioners of the Forest Preserve District of Cook County, Illinois.
5. M | approve as amended | Pass |
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18-0004
| 1 | | Approved Vendor List Fee | Ordinance | PROPOSED ORDINANCE AMENDMENT
FOREST PRESERVE FEE SCHEDULE
BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Chapter Title 7 - Fees, Chapter 1 - Fee Schedule of the Forest Preserve District of Cook County Code of Ordinances is hereby amended as Follows:
7-1-1: FEE SCHEDULE
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OTHER:
Approved Vendor List Fee, per year beginning January 1 or remainder of the year: $150.00
Effective date: This ordinance shall be in effect immediately upon adoption | refer | Pass |
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18-0002
| 1 | | Emily Harris Conservation and Policy Council Member | Appointment | PROPOSED APPOINTMENT
Appointee(s): Emily Harris
Position: New Conservation and Policy Council Member. The Conservation and Policy Council advises the President, Board of Commissioners and General Superintendent on specific steps to implement the Next Century Conservation Plan’s vision of a vibrant, ecologically healthy and welcoming forest preserves system. Emily Harris offers expertise in accessibility, public policy, and economic development.
Department/Board/Commission: Conservation and Policy Council
Effective date: Immediately
Expiration date: December 31, 2020 | approve | Pass |
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18-0102
| 2 | | Commissioner Dennis Deer, NeighborSpace Board of Directors | Resolution | PROPOSED APPOINTMENT
Appointee(s): Commissioner Dennis Deer
Position: Member of the Board of Directors
Department/Board/Commission: NeighborSpace Board of Directors
Effective date: Immediate
Expiration date: June 2019 | approve | Pass |
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17-0455
| 1 | | Samaritan Technologies, Salt Lake City, Utah | Contract | PROPOSED CONTRACT
Department(s): Office of the General Superintendent
Vendor: Samaritan Technologies, Salt Lake City, Utah
Request: Authorization for the Forest Preserve District of Cook County (“the Preserves”) to enter into and execute
Good(s) or Service(s): Online Volunteer Management Software
Contract Value: $60,000.00
Contract period: 3/27/2018-3/26/2021 renewal options will be considered
Estimated Fiscal Impact: FY 2018 $15,000.00, FY 2019 $15,000.00, FY 2020 $15,000.00, FY 2021 $15,000.00
Accounts: Contractual and Professional Services: 501790.51001, 520830.51001
Contract Number(s): RFP 17-10-401
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
District(s): Districtwide
Summary: The Preserves Volunteer Resources is the central coordinating point for volunteer engagement. Over 5,600 individual and group online profiles have been created and over one hundred different opportunities are available to volunteers. This software tool, eCoordinator/eRecruiter, will greatly enhance performance managem | approve | Pass |
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17-0478
| 1 | | Jeffery Heinsohn, Harvard, Illinois | Contract | PROPOSED CONTRACT
Department(s): Resource Management
Vendor: Jeffery Heinsohn, Harvard, Illinois
Request: Authorization for the Forest Preserve District of Cook County (“the Preserves”) to enter into and execute
Good(s) or Service(s): Row crop farming
Contract Value: N/A
Contract period: 1/9/2018 - 12/31/2022
Estimated Fiscal Impact: Revenue generation of up to $71,412.00 (over 5 years)
Accounts: N/A
Contract Number(s): 17RM 139
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
District(s): 15
Summary: The Preserves is bidding out a contract for row crop production at select sites which were historically used for agricultural purposes prior to acquisition by the Preserves, and as such, do not exist in an ecologically natural state. Farmers will have use of the property for seeding one or more of the following row crops: wheat, oats, soybeans, and/or corn. This practice allows the Preserves to generate revenue, while at the same time preventing invasive plant species from taking over fallow | approve | Pass |
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18-0111
| 1 | | University of Illinois, Champaign, Illinois | Contract | PROPOSED CONTRACT
Department(s): Resource Management
Vendor: University of Illinois, Champaign, Illinois
Request: Authorization for the Forest Preserve District of Cook County (“the Preserves”) to enter into and execute
Good(s) or Service(s): 1. Develop a comprehensive monitoring plan integrating established priorities and protocols to devise strategies for collecting needed data specific to restoration units on appropriate timescales, managing and analyzing that data, and using the resulting information to help drive management decisions. 2. Develop a web-based tool for displaying restoration progress and communicating results to broader audiences. 3. Produce a document summarizing five (5) years of progress in work between the Preserves and the Prairie Research Institute and how this work contributes to the Next Century Conservation Plan. 4. Continue site surveys and cataloguing of cultural resources. 5. Complete archaeological collections databases, reports, and geodatabases. 6. Perform desk evaluations of additional habitat restoration projects on archaeological r | approve | Pass |
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18-0112
| 1 | | AllTown Bus Service, Skokie, Illinois
First Student, Naperville, Illinois
R & D Bus Co., Inc. Chicago, Illinois
A.M. Bus Company, Chicago, Illinois | Contract | PROPOSED CONTRACT
Department(s): Conservation & Experiential Programming
Vendor: AllTown Bus Service, Skokie, Illinois
First Student, Naperville, Illinois
R & D Bus Co., Inc. Chicago, Illinois
A.M. Bus Company, Chicago, Illinois
Request: Authorization for the Forest Preserve District of Cook County (“the Preserves”) to enter into and execute and, at the Preserves’ discretion, subsequently exercise option
Good(s) or Service(s): Bus Transportation Services
Contract Value: not to exceed $75,000.00 annually per company
Contract period: 2/1/2018-1/31/2021; with two (2), one-year renewal options.
Estimated Fiscal Impact: FY 2018 $300,000, FY 2019 $300,000, FY 2020 $300,000
Accounts: Mighty Acorn 51001.521441, Next Generation Youth 51001.521442, Special Events 51001.520635, Next Generation Youth 51001.521443, Campground Program Supplies 51001.530262
Contract Number(s): RFP 18-35-101
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
District(s): Districtwide
Summary: The Conservation and Experiential | approve | Pass |
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18-0113
| 1 | | Friends of the Forest Preserves, Chicago, Illinois | Contract | PROPOSED CONTRACT
Department(s): Resource Management
Vendor: Friends of the Forest Preserves, Chicago, Illinois
Request: Authorization for the Forest Preserve District of Cook County to enter into and execute
Good(s) or Service(s): North Branch Conservation Corps Program
Contract Value: Not to exceed $150,000.00 per year, or $300,000.00 over a two (2) year term
Contract period: 1/9/2018 - 12/31/2019
Estimated Fiscal Impact: FY 2018 $150,000.00, FY 2019 $150,000.00
Accounts: Intern Programs 51009.521525, Habitat Enhancement 51009.521452, Habitat Restoration 51009.521444, Grant and Mitigation Accounts: 51010.29982 and 51010.22522, Construction and Development Fund 51058
Contract Number(s): N/A
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
District(s): 9, 10, 12, 13, 14
Summary: Friends of the Forest Preserves has received a grant from The Bobolink Foundation and The Caerus Foundation to support a North Branch Conservation Corps program providing conservation and leadership skills training to | approve | Pass |
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18-0109
| 1 | | Amec Foster Wheeler formerly AMEC Environmental & Infrastructure, Inc., Chicago, Illinois | Contract Amendment | PROPOSED CONTRACT AMENDMENT
Department(s): Planning and Development
Vendor: Amec Foster Wheeler formerly AMEC Environmental & Infrastructure, Inc., Chicago, Illinois
Request: Authorization for the Forest Preserve District of Cook County to extend and increase a previously executed contract
Good(s) or Service(s): Program Management/Owner’s Representative Service for Capital Improvement Landscape/Civil Engineering Program
Original Contract Period: Three (3) years 12/5/2012 - 12/4/2015; Board approval 11/17/2015 (12/5/2015 - 12/4/2016); 11/15/2016 (12/5/2016 - 12/4/2017); Administrative Extension: Sixty (60) days (12/5/2017 - 2/2/2018)
Proposed Contract Period Extension: One (1) year (2/3/2018 - 2/2/2019)
Total Current Contract Amount Authority: $981,816.00
Original Approval: 12/5/2012, $892,560.00
Previous Increase(s): 2/29/2017 Administrative increase $89,256.00
This Increase Requested: $68,539.20
Estimated Fiscal Impact: FY 2018 $68,539.20
Accounts: General Consulting Services Accounts 51009.6740, 51025.6740, 51026.6740, 51054.6740, 51055.6740, 51056.6740 | approve | Pass |
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18-0003
| 1 | | Recreational Equipment, Inc. (“REI”), Chicago, Illinois | Agreement | PROPOSED AGREEMENT
Vendor: Recreational Equipment, Inc. (“REI”), Chicago, Illinois
Request: Requesting authorization for the Forest Preserve District of Cook County (“the Preserves”) to enter into an agreement and, at the Preserves’ discretion, subsequently exercise option
Reason: The Preserves issued a Request for Proposals to provide boat, canoe and kayak rentals along with minor retail sales at various Preserves waterways, including Saganashkee Slough. REI was the sole bidder.
This three (3) year agreement with two (2) optional two-year extensions will allow REI the ability to provide boat, canoe and kayak rentals along with minor retail sales through a fixed removable storage container at Saganashkee Slough. REI has agreed to pay the Preserves $1,500.00 per year plus a percentage of sales indicated below. The Preserves expects to receive $22,000.00 during the initial term of this agreement.
Percentage of sales:
Year 1: 5% Year 2: 7% Year 3: 7%
Contract period: Thirty-six (36) months from the issuance of the Purchase Order, with two (2) two-year extensions
| approve | Pass |
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18-0105
| 1 | | Friends of the Chicago River, Chicago, Illinois | Partnership Agreement | PROPOSED PARTNERSHIP AGREEMENT
Request: Requesting authorization for the Forest Preserve District of Cook County (“the Preserves”) to enter into a Partnership Agreement with Friends of the Chicago River, Chicago, Illinois.
Reason: Friends of the Chicago River has received a grant in the amount of $150,000.00 to support habitat improvement and repopulation efforts for at-risk populations of native turtles. The Preserves and Friends of the Chicago River will collaborate to restore approximately forty (40) acres of shoreline habitat by removing invasive brush and restoring the native vegetative structure at sites where turtles are impacted by habitat loss and degradation. Work will be conducted at sites including, but not limited to Wampum Lake Woods and Chipilly Woods.
The project will be conducted at no direct cost to the Preserves, which will contribute through staff time and additional in-kind services.
Contract period: Date of execution - 12/31/2020
Fiscal Impact: N/A
Account(s): N/A
Concurrences:
The Chief Financial Officer and Chief Attorney have app | approve | Pass |
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18-0107
| 1 | | University of Illinois Extension, Champaign, Illinois | Intergovernmental Agreement | PROPOSED INTERGOVERNMENTAL AGREEMENT
Department: Conservation and Experiential Programming
Other Part(ies): University of Illinois Extension, Champaign, Illinois
Request: Authorization to enter into Intergovernmental Agreement with the University of Illinois Extension and make quarterly payments of $56,250.00 on contract.
Goods or Services: Environmental education and outreach services
Agreement Number(s): N/A
Agreement Period: 1/9/2018 - 12/31/2018
Fiscal Impact: $225,000.00
Accounts: Corporate Fund Districtwide Services: 51001.700005
Concurrences: The Chief Financial Officer and Chief Attorney have approved this item.
District(s): Districtwide
Summary: The University of Illinois Extension (“Extension”) will provide educational and public outreach programs, thus significantly expanding educational opportunities for youth and adult populations within Cook County, including the Conservation@Home program. Extension will also provide professional training workshops for Forest Preserve staff in numerous departments and assist in growin | approve | Pass |
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18-0117
| 1 | | Authority to Retire, Donate, and Reimburse Veterinary Expenditures for Canine Officers | Miscellaneous Item of Business | PROPOSED MISCELLANEOUS ITEM OF BUSINESS
Department: Law Enforcement Department
Request: Authority to Retire, Donate, and Reimburse Veterinary Expenditures for Canine Officers
Summary: The Forest Preserve District of Cook County (“the Preserves”) has and maintains several canines trained as cadaver-search dogs within the Law Enforcement Department. The Preserves requests authority to retire and transfer ownership of any dog nine (9) years or older, any dog unable to perform the routine duties for medical or other reasons, or any dog that exceeds the recommended maximum number of handlers to the canine’s current or a former handler, or any other organization or individual qualified to care for dogs that have heightened training for law enforcement purposes. Consistent with the recently enacted Illinois Public Act 099-0817, the Police Dog Retirement Act, canines that no longer are fit for public service will be offered to their existing handlers first prior to being considered for donation to any other capable individual or organization.
To facilitate care of these c | approve | Pass |
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18-0118
| 2 | | Village of Westchester, Illinois | License Request | PROPOSED LICENSE REQUEST
Request: Requesting authorization for the Forest Preserve District of Cook County (“the Preserves”), as Licensor to grant a License to The Village of Westchester, Grantee, to operate and maintain a 160-square-foot gazebo on a 216-square-foot concrete pad located on the Northeast corner of the intersection of South Mannheim and Cermak Roads
Term: 10 years
License Fee: $4,100.00
License Application and Review Fee: $500.00 + $3000.00
YELAR Fee: $6,150.00
Total one-time upfront fee of $13,750.00 for the term of the License
(Sec. 5-2A-4 and 5-2B-4)
Tree Mitigation Fee: $0.00
The area of the License is: 0.05 acre
Concurrence(s):
The Chief Financial Officer and Chief Attorney have approved this item.
Grantee has met the insurance requirements under the License Agreement.
The Forest Preserves staff have reviewed this license application and plans and have found them to be acceptable; therefore, it is recommended that the Forest Preserve District Board of Commissioners approve the issuance of this license.
District(s): 1 | refer | Pass |
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18-0119
| 1 | | Authorization to amend a previously approved Item 17-0349 | Previously Approved Item Amendment | PROPOSED PREVIOUSLY APPROVED ITEM AMENDMENT
Department: Planning & Development
Request: Authorization to amend a previously approved item
Item Number: 17-0349
Fiscal Impact: N/A
Account(s): N/A
District(s): 17
Original Text of Item:
PROPOSED CONTRACT AMENDMENT
Department: Planning & Development
Vendor: Christopher B. Burke Engineering, LTD, Site Design Group, Ltd. and E. C. Purdy & Associates and Domokur Architects of the Pre-Qualified Architectural/Engineering Services Pool 12-80-59
Request: Authorization for the Forest Preserve District of Cook County to issue one (1) new task order, extend open task orders, and extend existing master professional services contract
Good(s) or Service(s): Architectural and Engineering Services
Original Contract Period: Three (3) years 12/5/2012- 12/4/2015; Board extension 11/17/2015 (12/5/2015 - 12/4/2016) and 11/15/2016 (12/5/2016 - 12/4/2017); sixty (60) day administrative extension 12/5/2017 - 2/3/2018 (Domokur Architects only)
Proposed Contract Period Extension: One (1) year 12/5/20 | approve | Pass |
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18-0114
| 1 | | Procurements and Disbursements Report Period: 11/1/2017 - 11/30/2017 | Report | REPORT
Department: Finance and Administration
Request: Receive and File
Report Title: Procurements and Disbursements
Report Period: 11/1/2017 - 11/30/2017
Summary: Submitting the Procurements and Disbursements Report for the period of November 2017. This Report is to be received and filed in compliance with Section 1-8-2(BB) of the District’s Code of Ordinances | receive and filed | Pass |
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18-0108
| 1 | | Forest Preserves of Cook County Calendar, 1/9/2018 - 2/8/2018 | Calendar of Events | PROPOSED CALENDAR OF EVENTS
Department: Conservation and Experiential Programming
Summary: Forest Preserves of Cook County Calendar, 1/9/2018 - 2/8/2018
Saturday, 1/27; 9am - 3pm
Super Seed Weekend - Seed Starting Saturday; Chicago Botanic Garden, Glencoe
How-to-courses and workshops include: Organic Vegetable Gardening Basics from 9am to 11am, Starting Seeds Indoors from 11 am to 1 pm and Planning Your Garden for Seed Saving, 1pm to 3 pm. You may also tour the seed conversation efforts at the Garden: Dixon National Tallgrass Prairie Seed Bank at 10am and 11 am or discuss the growing movement to preserve old varieties of seeds with a book discussion: Janise Ray’s The Seed Underground at 3 pm.
Fees apply, preregistration required.
Sunday, 1/28; 9:30am - 5pm
Super Seed Weekend - Seed Swap Sunday; Chicago Botanic Garden, Glencoe
Put those seeds to use in a cooking class (for families with children ages 4 to 10): Loco for Cocoa, 9:30am to 11 am and 1pm to 2:30pm. Learn more in how-to courses and workshops: Seed Stewardship with guest speaker Rowen White from 10am | receive and filed | Pass |
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17-0474
| 1 | | | Journal of Proceedings | JOURNAL OF PROCEEDINGS
SECRETARY TO THE BOARD, Matthew B. DeLeon, presented in printed form a record of the Journal of Proceedings of the regular meeting held on 12/12/2017 . | approve | Pass |
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18-0121
| 1 | | RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION)
Finance Subcommittee Meeting on Litigation -12/12/2017 | Recommendation of the Finance Subcommittee (Litigation) | RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION)
Finance Subcommittee Meeting on Litigation -12/12/2017
The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval:
Proposed Settlements Approved Fiscal Year 2018 to Present: $0.00
Proposed Settlements to Be Approved: $3,356.24
Legal Fees Approved Fiscal Year 2018 to Present: $0.00
Legal Fees for 12/12/2017 to Be Approved: $53,362.59 | approve | Pass |
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18-0115
| 1 | | Corporate Fund Analysis of Revenue and Expense Report Period: 1/1/2017 - 11/30/2017 | Report | REPORT
Department: Finance and Administration
Request: Receive and File
Report Title: Corporate Fund Analysis of Revenue and Expense
Report Period: 1/1/2017 - 11/30/2017
Summary: Detailed Fund Analysis Revenue and Expense Report for November 2017. | approve | Pass |
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17-0448
| 1 | | TITLE 2 - FOREST PRESERVE LANDS AND PROPERTY, CHAPTER 4 - RECREATION IN FOREST PRESERVES | Ordinance Amendment | PROPOSED ORDINANCE AMENDMENT
TITLE 2 - FOREST PRESERVE LANDS AND PROPERTY, CHAPTER 4 - RECREATION IN FOREST PRESERVES
BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Title 2 - Forest Preserve Lands and Property, Chapter 4 - Recreation in Forest Preserves, of the Forest Preserve District of Cook County Code is hereby amended as Follows:
Sec. 2-4-2: Events Requiring Permits.
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5. Taking any still or motion pictures or painting or drawing pictures for commercial purposes or for use in commercial advertising. a. Taking motion pictures or filming for a commercial purpose; or
b. Filming for non-commercial purpose, or taking any photo, or painting or drawing pictures if:
(1) such activity takes place at a location(s) where or when members of the public generally are not allowed;
(2) involves the use of (i) District property on an exclusive basis, (ii) model(s) or props that are not part of the location’s natural or cultural resources or administrative facilities, (iii) equipment that requires mechanical transport, or (iv) | approve | Pass |
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17-0467
| 1 | | Title 1 Chapter 10: Policy of Nondiscrimination | Ordinance Amendment | PROPOSED ORDINANCE AMENDMENT
Title 1 Chapter 10: Policy of Nondiscrimination
BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Title 1 - Administrative, Chapter 10 - Policy of Nondiscrimination of the Forest Preserve District of Cook County Code is hereby amended as follows:
CHAPTER 10 - POLICY OF NONDISCRIMINATION
1-10-1: - COMPLIANCE WITH STATE AND FEDERAL REGULATIONS LAWS.
A. General: The District is committed to providing a workplace that is free from discrimination based on age, race, color, religion, national origin, citizenship status, unfavorable discharge from the military, marital status, disability, sex, and any other legally protected class pursuant to any applicable federal, state, or county law. Each employee of the District must refrain from engaging in unlawful discrimination in the workplace.
B. Sexual Harassment: The District maintains and hereby re-iterates its policy against sexual harassment. The District acknowledges and affirms that sexual harassment is prohibited by Title VII of the Civil Rights Act of 1 | approve | Pass |
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