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Meeting Name: Finance Committee Agenda status: Final
Meeting date/time: 9/13/2016 10:00 AM Minutes status: Final  
Meeting location: Cook County Building, Board Room, 118 North Clark Street, Chicago, Illinois
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
16-0383 1  Committee MinutesCOMMITTEE MINUTES Approval of the minutes from the meeting of 7/12/2016approvePass Action details Video Video
16-0354 1 RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION)Recommendation of the Finance Subcommittee (Litigation)RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) Finance Subcommittee Meeting on Litigation -7/13/2016 The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval: Proposed Settlements Approved Fiscal Year 2016 to Present: $386,495.10 Proposed Settlements to Be Approved: $5,000.00 Legal Fees Approved Fiscal Year 2016 to Present: $751,610.14 Legal Fees for 7/13/2016 to Be Approved: $78,991.70approvePass Action details Video Video
16-0370 1 Finance Subcommittee Meeting on Workers’ Compensation -7/13/2016Recommendation of the Finance Subcomittee (Workers' Compensation)RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (WORKERS’ COMPENSATION) Finance Subcommittee Meeting on Workers’ Compensation -7/13/2016 The Finance Subcommittee on Workers’ Compensation met on the above listed date and recommends the following for approval: Workers’ Compensation Claims approved Fiscal Year 2016 to present: $37,403.71 Workers’ Compensation Claims to Be Approved: $1.00 plus waiver of lienapprovePass Action details Video Video
16-0371 1 Finance Subcommittee Meeting on Workers’ Compensation -9/13/2016Recommendation of the Finance Subcomittee (Workers' Compensation)RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (WORKERS’ COMPENSATION) Finance Subcommittee Meeting on Workers’ Compensation -9/13/2016 The Finance Subcommittee on Workers’ Compensation met on the above listed date and recommends the following for approval: Workers’ Compensation Claims approved Fiscal Year 2016 to present: $37,404.71 Workers’ Compensation Claims to Be Approved: $41,561.16approvePass Action details Not available
16-0267 1 GMA Construction Group, Chicago, IllinoisBid RecommendationPROPOSED BID RECOMMENDATION Department: Planning and Development Request: Authorization for the Forest Preserves District of Cook County (the “Preserves”) to enter into a construction contract with GMA Construction Group, Chicago, Illinois to furnish and install water filtration systems at Camp Bullfrog located in Palos Township, Maple Lake Boathouse located in Palos Township, Swallow Cliff Warming Center located in Palos Township, and Camp Shabbona located in Thornton Township. Reason: 16-80-43-R Water Filtration Systems - Rebid. Work undertaken by this contract will improve the taste and color of the well water at the above mentioned locations is potable and extend the life of pipes and plumbing fixtures. The work includes furnishing and installing reverse osmosis filtrations systems as well as the construction and modification of certain buildings to accommodate these systems and other work as described in the drawings and building specifications. Bids for this project were originally to be opened on 6/24/2016 however only one bid was received at that time. Accordrecommend for approvalPass Action details Video Video
16-0348 1 Homer Tree Service, Lockport, IllinoisBid RecommendationPROPOSED BID RECOMMENDATION Department: Resource Management Request: Authorization for the Forest Preserves of Cook County (the “Preserves”) to enter into a contract with Homer Tree Service, Lockport, Illinois Reason: Contract #16-31-114 consists of the removal of one thousand and fifty three (1,053) trees, five (5) of which require pruning in accordance with the Preserves’ specifications in Region 6, Palos Division. Homer Tree Service was the lowest responsible bidder of the six (6) bidders. Bid Opening Date: 8/19/2016 Bid Results: 1. Homer Tree Service, $94,815.00 2. Steve Piper & Sons, $109,496.00 3. Arborworks, LLC, $123,786.25 4. Trees R Us, $149,140.00 5. Groundskeeper, $153,900.00 6. Clean Cut Tree Service, $162,844.00 Estimated Fiscal Impact: $94,815.00 Contract Period: Ninety (90) working days after issuance of purchase order Account Name/Number: Habitat Enhancement 09-6755, EAB Tree Removal 09-6756, Habitat Restoration 09-6750, Tree Mitigation 10-6750 District(s): 17 Concurrence(s): The Chief Attorney and Chief recommend for approvalPass Action details Not available
16-0362 1 Central Tree LLC, Hoffman Estates, IllinoisBid RecommendationPROPOSED BID RECOMMENDATION Department: Resource Management Request: Authorization for the Forest Preserves of Cook County (the “Preserves”) to enter into a contract with Central Tree LLC, Hoffman Estates, Illinois Reason: Contract #16-31-116 consists of approximately 100 acres of brush removal at Crabtree Nature Center to improve habitat for native bird species. The project is being funded in part by a grant from the U.S. Fish and Wildlife Service, which was initially approved by the Board of Commissioners on 10/6/2015. The original low bidder, Semper Fi Land Services, was deemed nonresponsive as per the bid specifications. Therefore, the Preserves would like to proceed with Central Tree LLC, the second lowest responsible bidder of the nine (9) bidders. Bid Opening Date: 8/10/2016 Bid Results: 1. Semper Fi Land Services, $109,438.00 2. Central Tree LLC, $148,750.00 3. Stantec, $191,320.00 4. Integrated Lakes Management, $204,582.98 5. Homer Tree Service, $206,095.00 6. Tallgrass Restoration, $236,402.00 7. Groundskeeper Landscaping, $256,489.8recommend for approvalPass Action details Not available
16-0363 1 Homer Tree Service, Lockport, IllinoisBid RecommendationPROPOSED BID RECOMMENDATION Department: Resource Management Request: Authorization for the Forest Preserves of Cook County (the “Preserves”) to enter into a contract with Homer Tree Service, Lockport, Illinois Reason: Contract #16-31-117 consists of approximately 31 acres of brush removal in accordance with the Preserves’ specifications at Turnbull Woods in Glencoe, Illinois. The project is being partially funded by a grant from the Natural Resources Conservation Service, which was initially approved by the Board of Commissioners on 10/6/2015. The original lowest bidder, Integrated Lakes Management withdrew their bid. Therefore, the Preserves would like to proceed with Homer Tree Service, the second lowest responsible bidder out of the eight (8) bidders. Bid Opening Date: 8/19/2016 Bid Results: 1. Integrated Lakes Management, $21,035.29* 2. Homer Tree Service, $46,694.00 3. Clean Cut Tree Service, $46,800.00 4. Tallgrass Restoration, $57,000.00 5. Cardno, Inc., $66,920.00 6. Trees R Us, $71,168.00 7. Groundskeeper Landscaping, $83,500.00 8. Atrecommend for approvalPass Action details Not available
16-0366 1 Trees “R” Us, Wauconda, IllinoisBid RecommendationPROPOSED BID RECOMMENDATION Department: Resource Management Request: Authorization for the Forest Preserves of Cook County (the “Preserves”) to enter into a contract with Trees “R” Us, Wauconda, Illinois. Reason: Contract #16-31-115 consists of approximately 7.6 acres of tree removal in accordance with the Preserves’ specifications at Somme Nature Preserve in Northbrook, Illinois. The project is being funded in part by a grant from the U.S. Fish and Wildlife Service, which was initially approved by the Board of Commissioners on 1/12/2016. Trees “R” Us was the lowest responsible bidder of the four (4) bidders when adjusted for response to optional items included in the bid. Bid Opening Date: 8/26/2016 Bid Results: 1. Trees “R” Us, $21,285.00 2. Integrated Lakes Management, $21,789.45 3. Tallgrass Restoration, $28,200.00 4. Homer Environmental, $37,200.00 Estimated Fiscal Impact: $21,285.00 Contract Period: 9/13/2016 to 10/31/2017 Account Name/Number: Grant Accounts, 10-5800 and 10-6750, Potential Grant Match & Work Fund 09-6757, Habitrecommend for approvalPass Action details Not available
16-0367 1 Trees “R” Us, Wauconda, IllinoisBid RecommendationPROPOSED BID RECOMMENDATION Department: Resource Management Request: Authorization for the Forest Preserves of Cook County (the “Preserves”) to enter into a contract with Trees “R” Us, Wauconda, Illinois. Reason: Contract #16-31-121 consists of the removal of nine hundred eighty (980) trees, three (3) of which require pruning in accordance with the Preserves’ specifications in Region 4, North Branch Division. Trees “R” Us was the lowest responsible bidder of the five (5) bidders. Bid Opening Date: 8/26/2016 Bid Results: 1. Trees “R” Us, $155,932.00 2. Arborworks, LLC, $161,554.40 3. Clean Cut Tree Service, $170,650.00 4. Groundskeeper Landscaping, $186,500.00 5. Homer Tree Care, $216,528.00 Estimated Fiscal Impact: $155,932.00 Contract Period: Sixty (60) working days from issuance of purchase order Account Name/Number: Habitat Enhancement 09-6755, EAB Tree Removal 09-6756, Habitat Restoration 09-6750 and Tree Mitigation 10-6750 District(s): 9, 10, 12, 13 and 14 Concurrence(s): The Chief Attorney and Chief Financial Officerecommend for approvalPass Action details Not available
16-0369 1 Amerigas Propane, Cicero, IllinoisBid RecommendationPROPOSED BID RECOMMENDATION Department: Facilities and Fleet Request: To enter into a contract with Amerigas Propane, Cicero, Illinois for supply and delivery of liquid propane Districtwide. Reason: Contract # 16-53-063R is for liquid propane for Forest Preserve District of Cook County’s facilities and vehicles. Bid Opening Date: 6/7/2016 Bid Results: 1. Amerigas Propane, Cicero, Illinois $516,000.002. Estimated Fiscal Impact: FY 2016 $43,000.00, FY 2017 $172,000.00 FY 2018 $172,000.00 FY 2019 $129,000.00 Contract Period: Thirty six (36) months from Notice to Proceed Accounts: Propane Gas and Heating, 01-6345 District(s): Districtwide The Chief Financial Officer and Chief Attorney have approved this item. The Vendor has met the Minority and Women Business Enterprise Ordinance Provisions. Summary: This supply and delivery of liquid propane contract will supply the Forest Preserves of Cook County with propane for our facilities and vehicles. Propane is domestically produced. Propane has low carbon and low oil contamination which may recommend for approvalPass Action details Not available
16-0326 1 University of Illinois, Champaign, IllinoisDisbursementPROPOSED DISBURSEMENT Department(s): Resource Management Action: Disbursement approval Payee: University of Illinois, Champaign, Illinois Good(s) or Service(s): Work associated with the Natural and Cultural Resources Master Plan Fiscal Impact: $166,780.04 Contract Number(s): FPD 2014-01101 District(s): Districtwiderecommend for approvalPass Action details Video Video
16-0364 1 Old Veteran Construction Inc., Chicago, IllinoisDisbursementPROPOSED DISBURSEMENT Department(s): Planning & Development Action: Disbursement Approval Payee: Old Veteran Construction Inc., Chicago, Illinois Good(s) or Service(s): Construction Services Fiscal Impact: $236,952.88 Accounts: Camp Account, 25-6730 Contract Number(s): 13-80-03-004C District(s): 14 Summary: Camp Reinberg Developmentrecommend for approvalPass Action details Not available
16-0244 1 7-1-1: FEE SCHEDULE AMENDMENTOrdinance AmendmentPROPOSED ORDINANCE AMENDMENT FEE SCHEDULE BE IT ORDAINED, by the Cook County Board of Commissioners, that Title 7 - Fees, Chapter 1 - Fee Schedule of the Forest Preserve District of Cook County Code of Ordinances is hereby amended as Follows 7-1-1: FEE SCHEDULE *** Camp Sullivan Barn rental fees without use of climbing wall: Includes exclusive use of barn upper level with kitchen, tables and chairs; capacity 109. Cook County Residents & Businesses Mon-Thurs. $50, per hour; Friday-Sun. $75/hour Non Cook County Residents & Business Mon-Thurs. $70/hour; Fri-Sun. $95 per hour All rentals subject to $100 security deposit. Camp Sullivan Camp & Climb Day Event Fees Includes exclusive use for 2 hours on upper level of barn, tables chairs, 2 hours staff led climbing wall activities, bring your own food and drink, use of upper deck and use of the kitchen. Up to 20 Climbers (max 40 people) Cook County Resident Mon.-Thurs. $310; Fri-Sun. $350 Non Cook County Resident Mon-Thurs. $360; Fri-Sun. $420 21 to 40 Climbers (max 80 people) Cook County Resident Mon.-Trecommend for approval as amendedPass Action details Video Video
16-0308 1 Tree Mitigation.Ordinance AmendmentPROPOSED ORDINANCE AMENDMENT PUBLIC UTILITIES BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Title 5, Public Utilities, Chapter 2, Franchises, Sections 5-2A-5 and 5-2B-5, Tree Mitigation of the Forest Preserve District of Cook County Code is hereby amended as Follows: *** Sec. 5-2A-5. Tree Mitigation. All plans submitted will include a listing of all trees over four (4) inches in diameter breast height (DBH) that will be removed from FPD property as a result of construction of the proposed facilities. This list will include the DBH, common name, and species name for each tree to be removed. Plans will also indicate the location of the trees to be removed, identity of each individual tree and indicate that it is to be removed by showing an "X" through the tree symbol on the plans. The FPD will use this information to determine the tree mitigation fee using the FPD's tree mitigation plan as adopted by the Board of Forest Preserve District Commissioners on March 21, 2007, and as further amended by the Forest Preserve District Borecommend for approvalPass Action details Not available
16-0233 1 Tree Mitigation PlanReportREPORT Department: Resource Management Request: Receive and File Report Title: Tree Mitigation Plan Report Period: N/A Summary: The Board of Commissioners approved the Forest Preserve District of Cook County’s (the “Preserves”) Tree Mitigation Plan on 3/21/2007. The Tree Mitigation Plan is utilized as a tool to determine the value of trees that are lost due to license and easement requests affecting Forest Preserve property. The valuation formula is driven by a dollar amount for the cross sectional area of the tree in square inches. The current standardized value of $71/in. was set by the Illinois Chapter of the International Society of Arboriculture for the northern section of Illinois, and has not been updated since 2007. In response to changing markets over the last near decade, it is recommended that the cross-sectional cost per square inch be amended to a valuation more consistent with today’s rates. An industry-recognized method is to utilize the average cost of similarly priced trees procured through the Preserves’ existing tree planting contracts to extrapoapprove as amendedPass Action details Video Video
16-0337 1 Corporate Fund Analysis of Revenue and Expense 1/1/2016 - 7/31/2016ReportREPORT Department: Finance and Administration Request: Receive and File Report Title: Corporate Fund Analysis of Revenue and Expense Report Period: 1/1/2016 - 7/31/2016 Summary: Detailed Fund Analysis of Revenue and Expense Report from 1/1/2016 - 7/31/2016.receive and filedPass Action details Video Video