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Meeting Name: FPD Board of Commissioners Agenda status: Final
Meeting date/time: 10/25/2016 10:00 AM Minutes status: Final  
Meeting location: Cook County Building, Board Room, 118 North Clark Street, Chicago, Illinois
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments: errata 10-25-16.pdf, 10-25-16 New Items.pdf
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
16-0390 1 ENDORSEMENT OF THE OUR GREAT RIVERS: A VISION FOR THE CHICAGO, DES PLAINES, AND CALUMET RIVERSResolutionPROPOSED RESOLUTION ENDORSEMENT OF THE OUR GREAT RIVERS: A VISION FOR THE CHICAGO, DES PLAINES, AND CALUMET RIVERS WHEREAS, Our Great Rivers is the first unified vision for the Chicago, Des Plaines, and Calumet Rivers in and around Chicago, Illinois; and WHEREAS, the Forest Preserve District of Cook County owns natural areas, and recreational amenities that border the Chicago, Des Plaines and Calumet Rivers; and WHEREAS, Our Great Rivers was led by the Metropolitan Planning Council and the City of Chicago Office of the Mayor, in partnership with Friends of the Chicago River, the Chicago Metropolitan Agency for Planning and more than 6,000 area stakeholders; and WHEREAS, the vision includes concrete recommendations and goals to ensure these rivers are productive, living, and inviting spaces for everyone in this region by 2040; and WHEREAS, the vision aims to influence the way citizens think about and experience the rivers by encouraging more jobs along the riverfront, instilling a sense of community pride, promoting a connection with nature, and catalyzing moreapprovePass Action details Video Video
16-0397 1 TO APPROVE AND ADOPT IDENTITY PROTECTION POLICYResolutionPROPOSED RESOLUTION TO APPROVE AND ADOPT IDENTITY PROTECTION POLICY WHEREAS, due to issues pertaining to identity theft, the Illinois General Assembly passed the Identity Protection Act (5 ILCS 179/1 et seq.) in 2010; WHEREAS, the Forest Preserve District of Cook County (the “Forest Preserve”) recognizes that it is important to safeguard social security numbers against unauthorized access and has approved an Identity Protection Policy to comply with the Identity Protection Act; WHEREAS, the Forest Preserve’s Identity Protection Policy does the following: (1) requires that all employees identified as having access to social security numbers in the course of performing their duties be trained to protect the confidentiality of social security numbers; (2) directs that only employees who are required to use or handle information or documents that contain social security numbers have access to such information or documents; (3) requires that social security numbers requested from an individual be provided in a manner that makes the social security number easily redacted if reqapprovePass Action details Video Video
16-0411 1 TO APPROVE AND ADOPT EMPLOYEE TRAVEL POLICYResolutionPROPOSED RESOLUTION TO APPROVE AND ADOPT EMPLOYEE TRAVEL POLICY WHEREAS, the Forest Preserve District of Cook County (the “Forest Preserve”) recognized the occasional need for employees to travel to various conferences, seminars, meetings, and other work related events; WHEREAS, the Forest Preserve created the Employee Travel Policy to provide guidelines on the following: (1) the types of official business for which travel, meal, and lodging expenses are allowed; and (2) maximum allowable reimbursement for travel, meal, and lodging expenses; WHEREAS, the Forest Preserve created a standardized form for submission of travel, meal, and lodging expenses supported by documentation; WHEREAS, the Employee Travel Policy applies to all Forest Preserve employees; WHEREAS, the Employee Travel Policy is in compliance with the Local Government Travel Expense Control Act, 50 ILCS 150/1 et seq. (the “Act”); WHEREAS, under the Act, expenses for travel, meals, and lodging of any officer or employee that exceeds the maximum allowed under the Employee Travel Policy may only be approvePass Action details Video Video
16-0280 1  ContractPROPOSED CONTRACT Department(s): Facilities and Fleet Vendor: Big Daddy Scrap, Chicago Heights, Illinois Request: Authorization for the Forest Preserve District of Cook County to enter into and execute Good(s) or Service(s): Revenue Generating Scrap and Recycling Vendor Contract Value: Estimated Revenue $27,000.00 Contract period: 36 months from execution, two (2) one (1) year renewal options Estimated Fiscal Impact: Estimated Revenue Gained FY 2016 $4,000.00; FY 2017 $9,000.00; FY 2018 $9,000.00, FY 2019 $5,000.00 Accounts: Miscellaneous Revenue, 01-5515 Contract Number(s): Forest Preserve District of Cook County (the “Preserves”), 16-54-113R Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. District(s): Districtwide Summary: The Request for Proposal was posted on the Preserves website and received two responses after rebidding. Big Daddy Scrap was selected due to better revenue generation. The Preserves is requesting approval to enter into a contract with Big Daddy Scrap. The Preserves has scrap metal from retired equipmenapprovePass Action details Video Video
16-0350 1 AGAE Contractors, Inc., Chicago, IllinoisContract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Planning and Development Vendor: AGAE Contractors, Inc., Chicago, Illinois Request: Authorization for the Forest Preserve District of Cook County to extend and increase a previously amended Job Order Contract (JOC) contract Good(s) or Service(s): Construction services for life safety, ADA and locker room improvements at the Preserves’ Skokie Resource Management Headquarters, Glen Grove Equestrian Center and North Branch Maintenance Headquarters. Original Contract Period: 3/27/2014 - 3/18/2015, Administrative extension (3/19/2015 - 5/18/2015); Board approved extensions (5/19/2015 - 5/18/2016) and (5/19/2016 - 11/15/2016) Proposed Contract Period Extension: Ninety (90) days (11/16/2016 - 2/14/2017) Total Current Contract Amount Authority: $352,075.92 Original Approval: 12/18/2013, $303,377.00 Previous Increase(s): 10/6/2015, $48,698.92 This Increase Requested: $40,961.75 Estimated Fiscal Impact: $40,961.75 Accounts: Building Accounts 25-6710, 26-6710, 52-6710, 54-6710, 55-6710, 56-approvePass Action details Video Video
16-0387 1  Contract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Planning and Development Vendor: Century Contractors Inc., Bedford Park, Illinois Request: Authorization for the Forest Preserve District of Cook County to extend contract Good(s) or Service(s): Construction services for various trail improvements at thirteen (13) locations Original Contract Period: Two hundred and ten (210) days from the issuance of the notice to proceed (4/4/2014 through 11/4/2014); previous board extensions: three hundred sixty five (365) days from (11/5/2014 through 11/4/2015); three hundred sixty five (365) days from (11/5/2015 through 11/4/2016) Proposed Contract Period Extension: Three hundred sixty five (365) day extension from 11/5/2016 - 11/4/2017 Total Current Contract Amount Authority: $536,595.00 Original Approval: 3/11/2014, $536,595.00 Previous Increase(s): N/A This Increase Requested: N/A Estimated Fiscal Impact: None Accounts: Recreation (Landscape Improvements) Accounts 25-6760, 26-6760, 54-6760, 55-6760, 56-6760 and 09-6760 Contract Number(s): 13-80-02-12C1 ConcurrencapprovePass Action details Not available
16-0347 1 The Conservation Foundation, McDonald Farm, Naperville, IllinoisPartnership AgreementPARTNERSHIP AGREEMENT Department(s): Conservation & Experiential Programming Other Part(ies): The Conservation Foundation, McDonald Farm, 10S404 Knock Knolls Rd., Naperville, Illinois Request: Enter into agreement to partner with The Conservation Foundation on the Conservation@Home program Good(s) or Service(s): The Forest Preserves of Cook County (the “Preserves”) would like to enter into a long term partnership with The Conservation Foundation on the Conservation@Home Program. Conservation@Home is a program that encourages, celebrates and assists homeowners and gardeners to help them create and maintain eco-friendly gardens and landscapes on their property. The Conservation Foundation will provide technical support, templates, support documents and other resources to aid the Preserves in launching this program for the benefit of residents in Cook County. Agreement period: Ten (10) years from the date of execution. Fiscal Impact: $1,000.00 onetime fee to The Conservation Foundation Accounts: Advertising and Promotion, 01-6264 Agreement Number(sapprovePass Action details Video Video
16-0352 1  Intergovernmental AgreementPROPOSED INTERGOVERNMENTAL AGREEMENT Department: Planning and Development Other Part(ies): City of Blue Island, IL Request: Requesting authorization to enter into an Intergovernmental Agreement with the City of Blue Island Goods or Services: After final review and approval as to the form of such proposed intergovernmental agreement by the Forest Preserve’s Legal Department, the City of Blue Island and the Forest Preserves plan to enter into such an agreement to share the cost of construction and Phase III engineering for approximately one mile of the Cal Sag Trail including a pedestrian bridge over the Little Calumet River connecting Blue Island and the Forest Preserves. Agreement Number(s): N/A Agreement Period: Four (4) years from date of approval Fiscal Impact: $451,251.00 Accounts: Trails 25-6780, 26-6780, 55-6780, 56-6780 and 09-6780 District(s): 5 Summary: The City of Blue Island and the Forest Preserves wish to enter into an intergovernmental agreement to share the cost of construction and Phase III engineering for approximately one mile of thapprovePass Action details Video Video
16-0396 1 Cook County Government, Chicago, IllinoisIntergovernmental Agreement AmendmentPROPOSED INTERGOVERNMENTAL AGREEMENT AMENDMENT Department: Finance and Administration Other Part(ies): Cook County Government, Chicago, Illinois Request: Authorization to amend the intergovernmental agreement between the County of Cook (the “County”) and the Forest Preserve District of Cook County (the “Preserves”) for the reimbursement or payment for certain services rendered by various County departments and the Preserves. Goods or Services: The County and the Preserves wish to amend the Agreement to increase the amount of reimbursement or payment due from the Preserves to the County. Agreement Number: N/A Agreement Period: 1/1/2016, retroactively, to 12/31/2016 Fiscal Impact: $1,941,616.00 in expenditures and $200,500.00 in revenue Accounts: Various Districtwide corporate accounts District(s): Districtwide Summary: In an effort to encourage consolidation and cooperation where appropriate the County and the Preserves entered into an Intergovernmental Agreement on 8/21/2012 authorizing the parties to perform various services for twithdraw  Action details Video Video
16-0339 1 Procurements and Disbursements ReportReportREPORT Department: Finance and Administration Request: Receive and File Report Title: Procurements and Disbursements Report Report Period: 8/1/2016 - 8/31/2016 Summary: Submitting the Procurements and Disbursements Report for the period of August 2016. This report is to be received and filed in compliance with Section 1-8-2(BB) of the District’s Code of Ordinances.receive and filedPass Action details Video Video
16-0400 1 Forest Preserves of Cook County Calendar - 10/26/2016 - 11/15/2016ReportPROPOSED MISCELLANEOUS ITEM OF BUSINESS Department: Department of Conservation and Experiential Programming Summary: Forest Preserves of Cook County Calendar - 10/26/2016 - 11/15/2016 Friday, 10/28; 5 - 8 pm Stars, Stories & S’mores: Dia de los Muertos (Day of the Dead) Theme, Eggers Grove, 11201 S Avenue B, Chicago Bring your family and friends for an opportunity to enjoy an evening in the Forest Preserves. Come join us for a cozy fire, s’mores, storytelling, astronomy, night hikes, natural material building and other nature-based activities. For more information, call 312-415-2970 or email experience.nature@cookcountyil.gov Friday, 10/28; 6 - 7:30 pm Hike Under the New Moon, Little Red Schoolhouse Nature Center, Willow Springs Come join us for a night hike followed by a tasty snack. Registration required. Adults only. Limit 25. Friday, 10/28; 7 pm Somewhat Scary Stories, Crabtree Nature Center, Barrington Hills Enjoy storytelling and treats around a campfire. Family-friendly program. Registration required. $2 receive and filedPass Action details Video Video
16-0429 1  Journal of ProceedingsJOURNAL OF PROCEEDINGS SECRETARY TO THE BOARD, Matthew B. DeLeon, presented in printed form a record of the Journal of Proceedings of the regular meeting held on 9/13/2016 .approvePass Action details Not available
16-0358 1 Wide Open West d/b/a WOW!License RequestPROPOSED LICENSE REQUEST Request: Requesting authorization for the Forest Preserve District of Cook County (“the Preserves”), as Licensor to grant a License to Wide Open West d/b/a WOW!, Grantee, to locate, operate and maintain 5,485 linear feet of fiber optic telecommunications line along Vincennes Road at the Dixmoor Playfield Forest Preserve. The line will be installed as aerial cable on the existing ComEd utility pole line that runs along the south side of Vincennes Road . Term: 10 Years License Fee: $135,991.74 License Application Fee: $1,000.00 YELAR Fee: $3,600.00 Total one-time upfront fee of $140,591.74 for the term of the License (Sec. 5-2A-4 and 5-2B-4) Tree Mitigation Fee: None The area of the License is: 1.89 Acres Concurrence(s): The Chief Financial Officer and Chief Attorney have approved this item. Grantee has met the insurance requirements under the License Agreement. The Forest Preserves staff have reviewed this license application and plans and have found them to be acceptable; therefore, it is recommended that the Forest approvePass Action details Not available
16-0384 1 Willow Building, LLC.License RequestPROPOSED LICENSE REQUEST Request: Requesting authorization for the Forest Preserve District of Cook County (“the Preserves”), as Licensor to grant a License to Willow Building, LLC., Grantee, to utilize and maintain a license to utilize a minimum of five (5) and a maximum of thirty (30) parking spaces for overflow parking for an office building located at 1622 Willow Road, Suite 200, Northfield, IL 60093. Permission is now sought, upon satisfactory completion of all due diligence and negotiation of any and all relevant provisions as determined by the Preserves' legal department, to enter into and execute the License. The request is to utilize spaces in parking lot #1 in Erickson Woods Grove, Northfield, IL. The Grantee is seeking use of the spaces to comply with Ordinance Number 03-1173 of the Village of Northfield requiring the Grantee to obtain a Special Use Permit for the use of up to an additional 30 parking spaces. Grantee agrees to indemnify the Preserves and maintain an insurance policy naming the Preserves as an additional insured. Grantee’s access to the Parking LotdeferPass Action details Not available
16-0407 1  Recommendation of the Finance Subcommittee (Litigation)RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) Finance Subcommittee Meeting on Litigation -09/13/2016 The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval: Proposed Settlements Approved Fiscal Year 2016 to Present: $391,495.10 Proposed Settlements to Be Approved: $0.00 Legal Fees Approved Fiscal Year 2016 to Present: $830,601.84 Legal Fees for 09/13/2016 to Be Approved: $228,028.76approvePass Action details Not available
16-0349 1 FEE SCHEDULE CampgroundOrdinance AmendmentPROPOSED ORDINANCE AMENDMENT FEE SCHEDULE BE IT ORDAINED, by the Cook County Board of Commissioners, that Title 7 - Fees, Chapter 1 - Fee Schedule of the Forest Preserve District of Cook County Code of Ordinances is hereby amended as Follows: 7-1-1: FEE SCHEDULE. Fees for exclusive use of the entire Campground are as follows: Use includes all campsites, pavilions, dining hall and barn as is applicable based on Campground site. Cook County RESIDENT Off-season In-season In-season All Sites All Sites All Sites From 9/1/16 From 5/30/17 From 5/30/17 to 5/29/17 to 9/1/17 to 9/1/17 SUN-SAT SUN-WED THURS-SAT Camp Bullfrog, c 340 $3,000 $3,700 $4,500 Camp Reinberg, c 205 $2,500 $3,200 $4,000 Camp Sullivan, c 314 $4,500 $5,200 $6,000 Camp Dan Beard, c 248 $1,000 $1,700 $2,500 Camp Shabbona, c 159 $1,000 $1,700 $2,500 c=capacity Rates are per day NON Cook County Resident Off-season In-season In-season All Sites All Sites All Sites From 9/1/16 From 5/30/17 From 5/30/17 to 5/29/17 to 9/1/17 to 9/1/17 SUN-SAT SUN-WED THUR-SAT Caapprove as amendedPass Action details Not available
16-0342 1  ReportREPORT Department: Finance and Administration Request: Receive and File Report Title: Corporate Fund Analysis of Revenue and Expense Report Period: 8/1/2016 through 8/31/2016 Summary: Detailed Fund Analysis of Revenue and Expense Report for August 2016approvePass Action details Not available
16-0385 1 VETERAN’S REDUCED CAMPING FEE PERMITOrdinance AmendmentPROPOSED ORDINANCE AMENDMENT VETERAN’S REDUCED CAMPING FEE PERMIT BE IT ORDAINED, by the Cook County Board of Commissioners, that TITLE 2, FOREST PRESERVE LANDS AND PROPERTY, CHAPTER 4 - RECREATION IN FOREST PRESERVES, SECTION 2, EVENTS REQUIRING PERMITS AND TITLE 7, FEES, CHAPTER 1, FEE SCHEDULE of the Cook County Code is hereby amended as Follows: 2-4-2: - EVENTS REQUIRING PERMITS. *** D. Reduced Rate Permits: For any event, activity, and/or use for which a permit is required, the permit fee shall be reduced as follows: (i) by fifty (50) percent, when the applicant is a school or bona fide nonprofit organization, residing in the County of Cook; and (ii) by fifty (50) percent, when the applicant is a veterans' organization residing in the County of Cook. *** 3. Veterans: Veterans who have previously served as members of the United States Armed Forces and currently reside in the County of Cook. An applicant must submit proof of the following: a. An Illinois Department of Veterans Affairs Identification Card; or b. Copy of the Veteran’s form DD-214 and a photo idenapprovePass Action details Not available
16-0427 1  Ordinance AmendmentPROPOSED ORDINANCE AMENDMENT FEE SCHEDULE BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Title 7 - Fees, Chapter 1- Fee Schedule shall be stricken in its entirety and replaced as follows: 7-1-1: FEE SCHEDULE GENERAL: Additional 10% Non-County Resident Premiums apply to base permit fees for Picnic, Special/Athletic Event, Hourly Athletic Field/Monthly Fitness Instructor, Model Airplane, Day Camp, Overflow Parking, and Filming/Photography. Additional Non-County Resident Premiums may apply as stated in this Code. A $5 Change fee applies to any permit changes. Permit changes or new permit requests made within two weeks of event date shall require an additional $25 administration fee. A District Police security fee may be required for certain events based upon size of event. For years 2018, 2019 and 2020 base permit fees for all Picnic, Special/Athletic Event, Hourly Athletic Field/Monthly Fitness Instructor, Model Airplane, Day Camp, Overflow Parking, Filming/Photography and Indoor Room Rental fees shall increase breferPass Action details Not available