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Meeting Name: FPD Board of Commissioners Agenda status: Final
Meeting date/time: 5/10/2016 10:00 AM Minutes status: Final  
Meeting location: Cook County Building, Board Room, 118 North Clark Street, Chicago, Illinois
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments: 5-10-16 fpdconsent calendar agenda.pdf
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
16-0182 1 HONORING SUSAN DOMBRO FOR RECEIVING THE NON-FORMAL EDUCATOR OF THE YEAR AWARD FROM THE ENVIRONMENTAL EDUCATION ASSOCIATION OF ILLINOISConsent Calendar ResolutionPROPOSED RESOLUTION HONORING SUSAN DOMBRO FOR RECEIVING THE NON-FORMAL EDUCATOR OF THE YEAR AWARD FROM THE ENVIRONMENTAL EDUCATION ASSOCIATION OF ILLINOIS WHEREAS, on March 11, 2016, Susan Dombro received the Non-Formal Educator of the Year Award from the Environmental Education Association of Illinois (EEAI) and was honored at EEAI’S annual conference in Canton, Illinois. This award, limited to one recipient each year, is presented for exhibiting innovative and exemplary effort in providing environmental education opportunities for general audiences; and WHEREAS, Susan Dombro has been with the Forest Preserves of Cook County for nearly 20 years beginning as a naturalist and now serving as the Director of the Trailside Museum and Nature Center in River Forest, Illinois. Susan was instrumental in designing and building the Forest Preserves’ first nature play area at Crabtree Nature Center in Barrington. This nature play area has served as an inspiration for other forest preserves, park districts, and zoos in the region. Through her direct efforts and her example, she has approvePass Action details Not available
16-0187 1 Northern Illinois Gas Company dba NicorLicense RequestPROPOSED LICENSE AMENDMENT REQUEST Request: Requesting authorization for the Forest Preserve District of Cook County (“the Preserves”), as Licensor to grant a License to Northern Illinois Gas Company dba Nicor, Grantee, to locate, operate and maintain an additional 41 feet of 4-inch diameter gas main connected to the existing 4-inch diameter gas main installed, operated and maintained under the terms of License No. 507, last renewed in 2013 for a ten year term. The additional 41 feet is to connect the Village of Northbrook water distribution facility to the existing gas main across Dundee Road, within the existing right of way, on the Preserves property. Term: 7 Years License Fee: $2,520.00 License Application Fee: $700.00 YELAR Fee: $2,520.00 Total one-time upfront fee of $5,740.00 for the term of the License (Sec. 5-2A-4 and 5-2B-4) Tree Mitigation Fee: N/A The area of the License is: 0.014 Acre Concurrence(s): The Chief Financial Officer and Chief Attorney have approved this item. Grantee has met the insurance requirements under the License referPass Action details Video Video
16-0193 1 The Morton Arboretum through the Great Lakes Restoration InitiativeGrant AwardPROPOSED GRANT AWARD Department: Resource Management Grantee: Forest Preserve District of Cook County (the “Preserves”) Grantor: The Morton Arboretum through the Great Lakes Restoration Initiative Request: Authorization to accept grant Purpose: Grant funding for tree planting at Beaubien Woods and Joe Louis Golf Course. Grant Amount: $30,000.00 Grant Period: 5/10/2016 - 7/15/2017 Fiscal Impact: $37,166.00 In kind match Accounts: Potential Grant Match and Work Fund 09-6757, EAB Tree Planting 09-6753, Vegetation Management 09-6754, EAB Tree Removal 09-6756, Grant Accounts 10-6750 Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. District(s): 5 Summary: The Forest Preserve District of Cook County has received a grant from the Morton Arboretum through the Great Lakes Restoration Initiative (“GLRI”) to fund replanting of trees at the Beaubien Woods and Joe Louis Golf Course, a site that has lost many trees due to impacts from the Emerald Ash Borer (“EAB”). The total grant amount is $67,166.00approvePass Action details Video Video
16-0194 1 Clauss Brothers, Elgin, IllinoisContract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Resource Management Vendor: Clauss Brothers, Elgin, Illinois Request: Authorization for the Forest Preserve District of Cook County to utilize additional accounts contract Good(s) or Service(s): Tree planting and landscaping services Original Contract Period: Date of execution to 3/22/2022 Proposed Contract Period Extension: N/A Total Current Contract Amount Authority: Not to exceed $800,000.00 per twelve (12) months Original Approval: 3/22/2016 Previous Increase(s): N/A This Increase Requested: N/A Estimated Fiscal Impact: Not to exceed $4,800,000.00 over six years Accounts: EAB Tree Planting 09-6753; Potential Grant Match and Work Fund 09-6757; Grant Accounts 10-6750; Camp Accounts 25-6730 and 26-6730; Site Amenities Accounts 25-6770, 26-6770, 52-6770, 54-6770, 55-6770 and 56-6770; CIF Accounts 09-6770 and 09-6730 Contract Number(s): 15-31-119 Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. The Vendor has met the Minority and WomenapprovePass Action details Video Video
16-0195 1 All-Bry Construction, Burr Ridge, IllinoisContract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Planning and Development Vendor: All-Bry Construction, Burr Ridge, Illinois Request: Authorization for the Forest Preserve District of Cook County to extend a previously awarded contract Good(s) or Service(s): Construction services for Camp Sullivan Barn including the renovation and remodeling of the Camp Sullivan barn as an indoor activity space for the Camp Sullivan campgrounds. The project also includes site work, landscaping, structural, exterior finishes, new interior spaces, new restrooms, interior architectural finishes, interior wheelchair lift, interior climbing wall, and MEP&FP and other related work as specified in the plans & specifications. Original Contract Period: 5/4/2015 - 3/5/2016, Administrative Extension (3/6/2016 - 5/5/2016) Proposed Contract Period Extension: One hundred twenty (120) days (5/6/2016 - 9/23/2016) Total Current Contract Amount Authority: $2,446,000.00 Original Approval: 3/10/2015, $2,446,000.00 Previous Increase(s): N/A This Increase Requested: N/A approvePass Action details Video Video
16-0196 1 AGAE Contractors, Inc., Chicago, IllinoisContract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Planning and Development Vendor: AGAE Contractors, Inc., Chicago, Illinois Request: Authorization for the Forest Preserve District of Cook County to extend a previously executed contract Good(s) or Service(s): Life safety, ADA and locker room improvements at the Preserves Skokie Resource Management Headquarters, Glen Grove Equestrian Center and North Branch Maintenance Headquarters Original Contract Period: 3/27/2014 - 3/18/2015, Administrative extension (3/19/2015 - 5/18/2015) Board approved extension (5/19/2015 - 5/18/2016) Proposed Contract Period Extension: One hundred eighty (180) days (5/19/2016 - 11/15/2016 Total Current Contract Amount Authority: $352,075.92 Original Approval: 1/14/2014, $303,377.00 Previous Increase(s): 10/6/2015, $48,698.92 This Increase Requested: N/A Estimated Fiscal Impact: N/A Accounts: Building Accounts 26-6710, 52-6710, 54-6710, 55-6710 and 56-6710 Contract Number(s): 13-80-01 G2R1 Concurrences: The Chief Financial Officer and Chief AtapprovePass Action details Not available
16-0207 1 Marj Halperin ConsultingContractPROPOSED CONTRACT Department(s): General Office Vendor: Marj Halperin Consulting Request: Authorization for the Forest Preserve District of Cook County to enter into and execute a two (2) year professional services contract. Contract Value: $180,000.00 Contract period: 5/10/2016 - 5/9/2018 Estimated Fiscal Impact: FY 2016 $52,500.00 FY 2017 $90,000.00 and 2018 $37,500.00 with a one year option renewal Accounts: 01-6200, Contractual Services Contract Number(s): 16-10-001 - Related to Request for Proposal Number (RFP) 16-20-305 Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. The Vendor has met the Minority and Women Business Enterprise Ordinance Provisions. District(s): Districtwide Summary: The Forest Preserves of Cook County has selected Marj Halperin Consulting to support various communications initiatives in the effort to raise the public profile of the Preserves as they relate to the goals outlined in the Next Century Conservation Plan. The communications consultant will work with the CommunapprovePass Action details Video Video
16-0211 1 Autofrost Corp., Griffith, IndianaAgreementPROPOSED AGREEMENT Vendor: Autofrost Corp., Griffith, Indiana Request: Requesting authorization for the Forest Preserve District of Cook County (“the Preserves”) to enter into an agreement Reason: Seven companies responded to the Request for Proposals to select a mobile ice cream concessionaire for each of the Forest Preserves’ twelve regions. Autofrost Corp. was deemed the most responsive and responsible vendor to operate the Calumet, Palos, Thorn Creek, Tinley Creek and Sag Valley regions. Autofrost Corp. presented the strongest financial package and management plan for the coming term. Agreement subject to legal review. Calumet Region Year 1: $3,000.00 Year 2: $3,000.00 Year 3: $3,000.00 Year 4: $3,000.00 Palos Region Year 1: $2,000.00 Year 2: $2,000.00 Year 3: $2,000.00 Year 4: $2,000.00 Thorn Creek Region Year 1: $1,500.00 Year 2: $1,500.00 Year 3: $1,500.00 Year 4: $1,500.00 Tinley Creek Region Year 1: $1,500.00 Year 2: $1,500.00 Year 3: $1,500.00 Year 4: $1,500.00 Sag Valley Region Year 1: $1,500.00 Year 2: $1,500.00 Year 3: $1,500.00 Year 4: $1approvePass Action details Video Video
16-0212 1 Windy City Ice Cream, Chicago Ridge, IllinoisAgreementPROPOSED AGREEMENT Vendor: Windy City Ice Cream, Chicago Ridge, Illinois Request: Requesting authorization for the Forest Preserve District of Cook County (“the Preserves”) to enter into an agreement Reason: Seven companies responded to the Request for Proposals to select a mobile ice cream concessionaire for each of the Forest Preserves’ twelve regions. Windy City Ice Cream was deemed the most responsive and responsible vendor to operate the Salt Creek region. Windy City Ice Cream presented the strongest financial package and management plan for the coming term. Agreement subject to legal review. Salt Creek Region Year 1: $6,000.00 Year 2: $6,000.00 Year 3: $6,000.00 Year 4: $6,000.00 Contract period: Forty Eight (48) months from the issuance of the Purchase Order Estimated Fiscal Impact: $24,000.00 Revenue Generating Account(s): N/A) Concurrence(s): The Chief Financial Officer and Chief Attorney have approved this item. District(s): 1, 16 and 17approvePass Action details Not available
16-0215 1 Pars Ice Cream Company, Inc., Chicago, IllinoisAgreementPROPOSED AGREEMENT Vendor: Pars Ice Cream Company, Inc., Chicago, Illinois Request: Requesting authorization for the Forest Preserve District of Cook County (“the Preserves”) to enter into an agreement Reason: Seven companies responded to the Request for Proposals to select a mobile ice cream concessionaire for each of the Forest Preserves’ twelve regions. Pars Ice Cream Co, Inc. was deemed the most responsive and responsible vendor to operate the Indian Boundary, North Branch, Northwest and Poplar Creek regions. Pars Ice Cream Co, Inc. presented the strongest financial package and management plan for the coming term. Agreement subject to legal review. Contract period: Forty Eight (48) months from the issuance of the Purchase Order Estimated Fiscal Impact: $90,000.00 Revenue Generating Indian Boundary Region Year 1: $7,000.00 Year 2: $7,000.00 Year 3: $7,000.00 Year 4: $7,500.00 North Branch Region Year 1: $6,000.00 Year 2: $6,000.00 Year 3: $6,000.00 Year 4: $6,500.00 Northwest Region Year 1: $7,500.00 Year 2: $7,500.00 Year 3: $7,500.00 Year 4: $8,0approvePass Action details Not available
16-0197 1 Green Business Certification Inc., Washington DCContractPROPOSED CONTRACT Department(s): Planning and Development Vendor: Green Business Certification Inc., Washington DC Request: Authorization for the Forest Preserve District of Cook County to enter into and execute Good(s) or Service(s): Professional Services Agreement to certify compliance with United States Green Building Council, Inc.’s (USGBC) Leadership in Energy and Environmental Design (LEED) program for Swallow Cliff Warming Shelter and Rolling Knolls Visitor Center. Contract Value: $8,400.00 Contract period: 5/10/2016 until termination Estimated Fiscal Impact: $8,400.00 to be fully reimbursed through grants. Accounts: General Consulting Accounts, 25-6740, 52-6740, 54-6740, 55-6740, 56-6740 and 09-6740 Contract Number(s): 13-80-01 G7R2 and 13-80-01 G7R3 Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. District(s): 15 and 17 Summary: The US Green Building Council requires LEED certification applicants to work with its licensee, Green Business Certification Inc. to review project specifiapprovePass Action details Not available
16-0201 1 Procurements and Disbursements Report 3/1/2016 - 3/31/2016ReportREPORT Department: Finance and Administration Request: Receive and File Report Title: Procurements and Disbursements Report Report Period: 3/1/2016 - 3/31/2016 Summary: Submitting the Procurements and Disbursements Report for the period of March 2016. This report is to be received and filed in compliance with Section 1-8-(BB) of the District’s Code of Ordinances.receive and filedPass Action details Not available
16-0203 1 Forest Preserves of Cook County Calendar - 5/11/2016 - 6/7/2016Miscellaneous Item of BusinessPROPOSED MISCELLANEOUS ITEM OF BUSINESS Department: General Office Chicago’s True Nature: The Forest Preserves of Cook County Documentary WYCC PBS Chicago TV On-Air Screening Dates Sunday, May 15th @ 7:00 PM Saturday, May 21st @ 7:00 PM Monday, May 16th @ 9:00 PM Sunday, May 22nd @ 4:00 PM Department: Conservation and Experiential Programming Summary: Forest Preserves of Cook County Calendar - 5/11/2016 - 6/7/2016 Save the Date! Tuesday, 6/7; 10 am - 2 pm Live Healthy Discover Nature, Daley Plaza, Chicago Join us after the June board meeting to celebrate all things in the Forest Preserve and kick off our summer programming. We are at Daley Plaza until 2 pm with information, giveaways, live animals and fun bird activities. The noontime performance with the Andean musical group Sisai is part of our #birdthepreserves initiative and celebrates birds’ migratory journey between North and South America. Sundays in May and Saturdays in June; 10 amCanyon Tours, Sagawau Environmental Learning Center, Lemont Sagawau Canyon will highlight the geology ofreceive and filedPass Action details Not available
16-0221 1  Journal of ProceedingsJOURNAL OF PROCEEDINGS SECRETARY TO THE BOARD, Matthew B. DeLeon, presented in printed form a record of the Journal of Proceedings of the regular meeting held on 4/12/2016 .approvePass Action details Not available
16-0206 1 Finance Subcommittee Meeting on Litigation - 4/12/2016Recommendation of the Finance Subcommittee (Litigation)RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) Finance Subcommittee Meeting on Litigation - 4/12/2016 The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval: Proposed Settlements Approved Fiscal Year 2016 to Present: $341,495.10 Proposed Settlements to Be Approved: $45,000.00 Legal Fees Approved Fiscal Year 2016 to Present: $425,377.56 Legal Fees for 4/12/2016 to Be Approved: $157,935.24approvePass Action details Not available
16-0191 1 Matthew Paving, Inc., Chicago, IllinoisBid RecommendationPROPOSED BID RECOMMENDATION Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT Department: Planning and Development Request: Authorization for the Forest Preserves District of Cook County (the “Preserves”) to enter into a contract with Matthew Paving, Inc., Chicago, Illinois for various trail crossings improvements on the Salt Creek Bicycle Trail, North Branch Bicycle Trail, and Tinley Creek Bicycle Trail. Reason: Contract 13-80-02-14C1, Trail Crossings Improvements. The work includes, but is not limited to, various trail crossings improvements at three highest priority crossings at Glenview Road and Harms Road on the North Branch Bicycle Trail, and at 31st Street & Edgewood Ave and LaGrange Road & Cermak Road on the Salt Creek Bicycle Trail, as well as signage and pavement markings improvements on the Tinley Creek Bicycle Trail. Improvements include the realignment of the 10’ wide bicycle trail at various intersections, traffic signal modifications, updating bicycle and pedestrian signing and advanced signing, updating pavement markings and other related work as sapprovePass Action details Not available
16-0202 1 Corporate Fund Analysis of Revenue and Expenditures for March 2016.ReportREPORT Department: Finance and Administration Request: Receive and File Report Title: Corporate Fund Analysis of Revenue and Expenditures for March 2016. Report Period: 3/1/2016 - 3/31/2016 Summary: Detailed Fund Analysis of Revenue and Expenditures for March 2016receive and filedPass Action details Not available