Meeting Name: Finance Committee Agenda status: Final
Meeting date/time: 5/20/2014 10:00 AM Minutes status: Final  
Meeting location: Cook County Building, Board Room, 118 North Clark Street, Chicago, Illinois
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments: 05-20-14 SUPPLEMENTAL FPD FINANCE AGENDA.pdf, 05-20-14 Second Supplemental FPD Finance Agenda.pdf, 05-20-14 errata.pdf
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
14-0270 1  Committee MinutesCOMMITTEE REPORT Committee Name: Finance Subcommittee Committee Date: April 8, 2014 Proposed Settlements Approved Fiscal Year 2014 to Present: $193,592.72 Proposed Settlements to be Approved: $ 3,609.72 Legal Fees Approved Fiscal Year 2014 to Present: $245,161.74 Legal Fees for 4/8/2014 to be Approved: $ 44,497.24 *For details on payment approvals by the Litigation Subcommittee, refer to the Litigation Subcommittee Report for 4/8/2014.recommend for approvalPass Action details Not available
14-0249 1 University of Illinois, Champaign, IllinoisDisbursementPROPOSED DISBURSEMENT Department(s): Resource Management Action: Approve Invoice # 002-000 Payee: University of Illinois, Champaign, Illinois Good(s) or Service(s): Developing Natural and Cultural Resource Master Plan Fiscal Impact: $157,585.20, Contract Not to exceed $1.3 million for completion of the initial plan. Funding of additional work under the Intergovernmental Agreement would be approved by the Forest Preserve District Board of Commissioners on a year to year basis with a maximum of (5) five years. Accounts: Habitat Restoration, 09-6750 Contract Number(s): FPD 2014-01101 Summary: The Prairie Research Institute of the University of Illinois is developing the Natural and Cultural Resource Master Plan to be completed, produced and distributed by 12/31/2014 as part of the celebration of the 100th Anniversary of the Forest Preserves of Cook County.recommend for approvalPass Action details Not available
14-0264 1 Pizzo and Associates, Leland, IllinoisDisbursementPROPOSED DISBURSEMENT Department(s): Resource Management Action: Request to disburse payment Payee: Pizzo and Associates, Leland, Illinois Good(s) or Service(s): Habitat enhancement services. Fiscal Impact: $49,000.00 Account(s): Capital Improvement Fund and Grant Accounts, 09-6750, 09-6755 and 10-6750 Contract Number(s): 13-31-116S Summary: This contract provides for comprehensive habitat enhancement services through the Preserves.recommend for approvalPass Action details Not available
14-0227 1 Paul Borg Construction Company, Chicago, IllinoisBid RecommendationPROPOSED BID RECOMMENDATION Request: requesting authorization for the Forest Preserve District of Cook County (the “Preserves”) to enter into a contract with Paul Borg Construction Company, Chicago, Illinois Reason: Contract 13-80-01 G6R3A-1 rebid consists of performing building improvements at River Trail Nature Center Sugar Shack, Des Plaines Maintenance Headquarters and Mathew Bieszczat Volunteer Center. Work includes interior and exterior renovations, accessibility upgrades and the installation of emergency exit and fire alarm systems, and other related work as specified in the plans & specifications. Bid Opening Date: 4/2/2014 Bid Results: 1. Paul Borg Construction Company $218,919.80 2. O.A.K.K. Construction Co. Inc. $318,307.00 Estimated Fiscal Impact: $218,919.80 Contract Period: 270 days after issuance of Notice To Proceed Account(s): Building Accounts, 25-6710 District(s): 9 and 17 Concurrence(s): The vendor has met the Minority and Women Business Enterprise Ordinance provision. The Chief Attorney and Chief Financial Officerrecommend for approvalPass Action details Not available
14-0229 1 Old Veteran Construction Inc., Chicago, Illinois.Bid RecommendationPROPOSED BID RECOMMENDATION Request: requesting authorization for the Forest Preserve District of Cook County (the “Preserves”) to enter into a contract with Old Veteran Construction Inc., Chicago, Illinois. Reason: Contract 13-80-02-03C1-R; The work includes repair and replacement of bridges, culverts, and an underpass at 9 locations in regions seven, eight and nine (in Southwest and South Cook County) of the Preserves and other related work as specified in the plans & specifications. Bid Opening Date: 4/16/2014 Bid Results: 1. Old Veteran Construction Inc. $1,162,905.65* 2. Pan Oceanic Engineering $1,238,526.00 * Old Veteran Construction Inc. bid $1,182,045.65, but after further examination, Old Veteran Construction Inc. made a mathematical error in its calculation. Their actual bid is $1,162,905.65 Estimated Fiscal Impact: $1,162,905.65 Contract Period: 6/15/ 2014 - 4/15/2015 Account(s): Trails Accounts, 25-6780, 51-6780, 52-6780, and 54-6780 District(s): 3, 6, 11, 17 Concurrence(s): The vendor has met the Minority and Women recommend for approval as amendedPass Action details Not available
14-0231 1 Old Veteran Construction., Chicago, Illinois for Camp ReinbergBid RecommendationPROPOSED BID RECOMMENDATION Request: requesting authorization for the Forest Preserve District of Cook County (the “Preserves”) to enter into a contract with Old Veteran Construction., Chicago, Illinois. Reason: Contract 13-80-03-004-C is for the Camp Reinberg Development. The proposed project is the redevelopment and new construction of the existing Camp Reinberg. Work includes, but is not limited to, the renovation of the existing dining hall, construction of new small cabins, new 2 bedroom cabins, development of tent sites, new toilet/shower building, new picnic/program shelter, storage building, landscaping, development of trails/paths, site furnishings, utilities, site development, parking, signage and other related work as specified in the plans & specifications. Bid Opening Date: 4/25/2014 Bid Results: Firm Base Bid Recommended Deduct Alternate Bid 1. Old Veterans Construction $3,999,843.76 $3,920,843.76 2. Wight Construction $4,250,000.00 $4,190,000.00 Base bid amounts include costs for standing seam metal roofs on the new structures. Dedurecommend for approvalPass Action details Not available
14-0234 1 Matthew Paving, Inc., Oak Lawn, IllinoisBid RecommendationPROPOSED BID RECOMMENDATION Request: requesting authorization for the Forest Preserve District of Cook County (the “Preserves”) to enter into a contract with Matthew Paving, Inc., Oak Lawn, Illinois. Reason: Contract 10-80-79G is for construction of the Orland Grassland Bicycle Trail Project, a new 5.4 mile loop paved trail system in Orland Park. There are spur connections at each intersection, including 167th and LaGrange Road, 171st and LaGrange Road, 179th and LaGrange Road, 179th and 104th Ave., and 167th and 104th Ave. The work includes, but is not limited to, site grading, asphalt trail construction, drainage improvements, landscape restoration, signage and other related work as specified in the plans and specifications. Bid Opening Date: 4/11/2014 Bid Results: 1. Matthew Paving, Inc. $2,288,206.11 2. Pan Oceanic Engineering $2,496,589.50 3. Crowley Sheppard Asphalt, Inc. $2,799,274.25 4. John Burns Construction Company $3,587,841.38 Estimated Fiscal Impact: $2,288,206.11 Contract Period: 6 months from notice to proceedrecommend for approvalPass Action details Not available
14-0236 1 American Backhoe Service, University Park, Illinois.Bid RecommendationPROPOSED BID RECOMMENDATION Request: requesting authorization for the Forest Preserve District of Cook County (the “Preserves”) to enter into a contract with American Backhoe Service, University Park, Illinois. Reason: Contract 13-80-03-001-C is for the Camp Shabbona Offsite Utility Project. The proposed project is to construct offsite electrical utility duct to support the development of the Camp Shabbona site in Calumet City. The work includes, but is not limited to, trenching and duct installation and other related work as specified in the plans and specifications. Bid Opening Date: 4/2/2014 Bid Results: 1. American Backhoe Service $363,791.00 2. Burling Builders, Inc. $371,083.04* 3. Leopardo Companies $421,521.85** * Burling Builders Inc.’s bid was read into the record as $371,000.00, but after further examination, Burling Builders Inc. made a mathematical error in their calculations. Their actual bid is $371,083.04.00. **Leopardo Companies bid was read into the record as $421,524.00, but after further examination, Leopardo Companies recommend for approvalPass Action details Not available
14-0237 1 Old Veterans Construction, Chicago, Illinois.Bid RecommendationPROPOSED BID RECOMMENDATION Request: requesting authorization for the Forest Preserve District of Cook County (the “Preserves”) to enter into a contract with Old Veterans Construction, Chicago, Illinois. Reason: Contract 13-80-03-005-C is for the Camp Reinberg Offsite Utility Project. The proposed project is to construct an offsite sanitary sewer to support the development of the Camp Reinberg site in Palatine. The work includes, but is not limited to, installation of new sanitary sewer and force main and other related work as specified in the plans & specifications. Bid Opening Date: 05/2/2014 Bid Results: 1. Pan Oceanic Engineering $129,989.00 * 2. Old Veterans Construction $224,371.75 3. Berger, Excavating $243,275.00 *Pan Oceanic Engineering was the lowest bidder but found to be non-responsible. ** Estimated Fiscal Impact: $224,371.75 Contract Period: Five (5) months from notice to proceed. Account(s): Camp Development, 25-6730, 51-6730, 52-6730, 54-6730 District(s): 14 Concurrence(s): The vendor hasrecommend for approvalPass Action details Not available
14-0238 1 Martinez Frogs-OVC JV, Chicago, IllinoisBid RecommendationPROPOSED BID RECOMMENDATION Request: requesting authorization for the Forest Preserve District of Cook County (the “Preserves”) to enter into a contract with Martinez Frogs-OVC JV, Chicago, Illinois. Reason: Contract 11-80-14 is for Oak Forest Heritage Preserve Trail Construction and Parking Lot Improvements. The work includes construction of a paved and gravel loop trail over 2 miles in length and construction of a paved parking lot facility for 28 cars on former gun club property. The work also includes interpretation nodes and signage, pedestrian bridge installation, boardwalk, landscape plantings, storm water piping, and other related work as specified in the plans and specifications. Bid Opening Date: 4/16/2014 Bid Results: Firm Base Bid Recommended Base Bid with Deducts 1. Martinez Frogs-OVC JV $1,933,525.05 $1,523,867.85 2. Pan Oceanic Engineering $1,969,139.80 $1,812,989.80 3. John Burns Construction $1,998,249.89 $1,834,196.64 Base bid amounts include line item costs for seeding and mulching a 20 acre portion of the site, as well arecommend for approvalPass Action details Not available
14-0242 1 Burling Builders, Inc., Chicago, IllinoisBid RecommendationPROPOSED BID RECOMMENDATION Request: requesting authorization for the Forest Preserve District of Cook County (the “Preserves”) to enter into a contract with Burling Builders, Inc., Chicago, Illinois. Reason: Contract 13-80-03-002-C is for the Camp Shabbona Development. The proposed project is for the development of a new campground including, but not limited to, small cabins, tent sites, a toilet/shower building, picnic/program shelter, gatehouse, landscaping, trails/paths, site furnishings, utilities, site development, signage and other related work as specified in the plans & specifications. Bid Opening Date: 4/23/2014 Bid Results: Firm Base Bid Recommended Deduct/Alternate Bid 1. Burling Builders, Inc. $2,201,000.00 $2,161,000.00 2. Old Veterans Construction $2,880,270.60* $2,830,270.60 3. The Bowa Group $2,501,670.00** $2,473,370.00 Base bid amounts include costs for standing seam metal roofs on the new structures. Deduct alternate bids were requested in the Bid Documents and represent the costs for the construction of asphalt shingles recommend for approvalPass Action details Not available
14-0243 1 Burling Builders, Inc., Chicago, Illinois.Bid RecommendationPROPOSED BID RECOMMENDATION Request: requesting authorization for the Forest Preserve District of Cook County (the “Preserves”) to enter into a contract with Burling Builders, Inc., Chicago, Illinois. Reason: Contract 13-80-03-003-C is for the Camp Sullivan Phase I Group Development. The proposed project is the redevelopment and new construction of the existing Camp Sullivan group camp. Work includes, but is not limited to, the renovation of existing bunkhouses, construction of new small cabins, new toilet/shower building, new picnic/program shelter, landscaping, development of trails/paths, site furnishings, utilities, site development, parking, signage and other related work as specified in the plans & specifications. Future phases of work (not included) will add family camp sites in phase II, and barn renovation in phase III. Bid Opening Date: 4/25/2014 Bid Results: Firm Base Bid Recommended Deduct Alternate Bid 1. Burling Builders, Inc. $2,955,000.00 $2,921,000.00 2. Old Veterans Construction $2,999,828.00 $2,965,828.00 3. Wight Constrrecommend for approvalPass Action details Not available
14-0245 1 American Alternative Fuel LLC, West Coxsackie, New YorkBid RecommendationPROPOSED BID RECOMMENDATION Request: Requesting authorization for the Forest Preserve District of Cook County (the “Preserves”) to enter into a contract with American Alternative Fuel LLC, West Coxsackie, New York Reason: Contract 14-53-515-Rebid consists of propane conversions to Preserve vehicles and on-site training. The Facilities and Fleet department is installing concrete pads and bollards for propane fuel dispensers within the next sixty (60) days (Contract 14-53-107, 14-53-108, 14-53-109) across 11 Preserve sites to fuel twenty-six (25) new Ford Taurus Interceptors in addition to one (1) Ford F-150, all of which are being converted for use of propane fuel. The Preserves also currently have sixteen (16) propane mowers within its fleet and wants to include more vehicles/equipment to reduce the Preserves carbon footprint. Bid Opening Date: Sealed bids were received, opened, and publicly read at the Bid Opening on 4/23/2014 Bid Results: 1. American Alternative Fuel, $165,100.00 2. Wright Bros Auto Service Corporation and Bunge’s Tire & Auto, $184,500.00 deferPass Action details Not available
14-0260 1  ReportREPORT Department: Finance and Administration Request: Receive and File Report Title: Revenue and Expense Report Report Period: Analysis of Revenue and Expense as of March 31, 2014 Summary: Revenue and Expense Report, Forest Preserve District of Cook County Corporate Fundrecommend for receving and filingPass Action details Not available