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Meeting date/time:
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9/19/2023
10:00 AM
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Minutes status:
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Draft
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Meeting location:
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Crabtree Nature Center, 3 Stover Road, Barrington, Illinois
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23-0485
| 1 | | | Consent Calendar Resolution | PROPOSED RESOLUTION
A RESOLUTION HONORING CAROL FOSTER, FOUNDER OF ARTISTIC JOURNEYS, FOR HER DEDICATION AND LEADERSHIP TO THE FINE ARTS SUSTAINABILITY IN COOK COUNTY
WHEREAS, Carol Foster, a 38-year resident of the western suburbs of Cook County, has lived in Barrington, Illinois since 1996; and
WHEREAS, Carol and her husband John discovered Crabtree Nature Center while in search of an area near their home to support their love for birding and beautiful nature trails; and
WHEREAS, cooking, music and art have been lifelong creative outlets for Carol. Her musical talents are vast--she played the flute, clarinet, and piano. Photography became her passion during her college years. In 2004, during her early retirement, she started art lessons, and created her own business, “Foster Moments,” in 2009; and
WHEREAS, Carol has always had a love for the environment. She is passionate about gardening, nature walks, and birding. She has always had a concern for wildlife and has tried to save all types of injured birds, rabbits, spiders, and even worms. She has been involved with se | | |
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23-0480
| 1 | | | Ordinance Amendment | PROPOSED ORDINANCE AMENDMENT
FEE SUNSET DATE
BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Title 7 - Fees, Chapter 1 - Fee Schedule of the Forest Preserve District of Cook County Code of Ordinances is hereby amended as Follows:
7-1-1: FEES.
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REVIEW AND SUNSET:
This Ordinance shall sunset on October 21, 2024 December 31, 2024. Prior to that sunset date, the District shall review its fee increase process for items covered by this Title 7, Chapter 1 to determine if modifications are advised.
Effective date: This ordinance shall be in effect immediately upon adoption. | | |
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23-0481
| 1 | | | Ordinance Amendment | PROPOSED ORDINANCE AMENDMENT
WATER CONTAINERS
BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Title 1 - Administrative, Chapter 12 - Bottled Water Ban of the Forest Preserve District of Cook County Code of Ordinances is hereby repealed in its entirety and the following code provision is substituted in its place:
1-12-1: - BOTTLED WATER BAN.
No Forest Preserve District department shall purchase single-serving bottles of water using District funds. This prohibition shall not apply in the following instances:
1. Supplemental bottled water purchased for the health and safety of District patrons and/or employees; and
2. Water in containers made from plant-based materials or recyclable aluminum cans.
Effective date: This ordinance shall be in effect on January 1, 2024. | | |
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23-0420
| 1 | | | Partnership Agreement | PROPOSED PARTNERSHIP AGREEMENT
Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into a Partnership Agreement with Friends of the Chicago River, Chicago, Illinois.
Reason: Friends of the Chicago River has received a $27,000.00 grant through the Illinois Clean Energy Community Foundation’s Community Stewardship Challenge Grant program supporting 16 acres of habitat restoration at Harms Woods in Glenview. The project consists of 5 acres of invasive species removal and the coordination of at least twenty (20) volunteer workdays, which will engage local communities in stewardship to restore an additional 11 acres through the removal of invasive plants and the collection and dispersion of native plant seeds. In addition to the $27,000.00 grant award, Friends of the Chicago River has committed to contributing an additional $7,000.00 towards the project as matching support, bringing the total project amount to $34,000.00. The project will be implemented at no direct cost to the Forest Preserves.
Contract Period: Date of execution | | |
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23-0457
| 1 | | | Grant Award Amendment | PROPOSED GRANT AWARD AMENDMENT
Department: Department of Conservation and Experiential Programming
Grantee: Forest Preserves of Cook County (the “Forest Preserves”)
Grantor: Illinois Department of Natural Resources (“IDNR”), Springfield, Illinois
Request: Authorization to extend previously approved grant agreement.
Purpose: Authorization is sought for the Forest Preserves to extend the previously approved grant agreement. The Grant is with IDNR for a project funded through Coastal Management Program grant, to develop an inclusive Community Engagement Plan and to install a series of wayfinding and interpretative signs at Eggers Grove located in Chicago, Illinois. There is a need to extend the project because while the project agreement was fully signed on 2/16/2022 and received by the Forest Preserves on 3/1/2022, the National Oceanic and Atmospheric Administration (NOAA) environmental review was not completed until 7/8/2022. IDNR recommended the Forest Preserves apply for an extension.
Grant Amount: $150,000.00
Grant Period: 2/1/2022 - 10/1/2023
Proposed Grant Extension: | | |
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23-0473
| 1 | | | Grant Award Amendment | PROPOSED GRANT AWARD AMENDMENT
Department: Department of Resource Management
Grantee: Forest Preserves of Cook County (the "Forest Preserves")
Grantor: Friends of the Chicago River, Chicago, Illinois
Request: Authorization to extend grant agreement
Purpose: Ecological restoration at Sweet Woods, utilizing grant funding received through the National Fish and Wildlife Foundation's Chi-Cal Rivers Fund.
Grant Amount: $184,500.00
Grant Period: Date of execution - 11/30/2023
Proposed Grant Extension: 12/1/2023 - 6/30/2025
Fiscal Impact: Not to exceed $171,900.00 in direct match, per the original award. There is no additional cost associated with the extension.
Accounts: Professional Services 51030.520840; Grant and Mitigation 51010.521314 and 51010.521444; and all future Professional Services accounts
Concurrences: The Chief Financial Officer has approved this item. Final grant extension is subject to legal review and approval.
District(s): 6
Summary: On 12/14/2021, the Forest Preserves of Cook County Board of Commissioners approved the acceptance of grant funding from Friend | | |
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23-0474
| 1 | | | Grant Award Amendment | PROPOSED GRANT AWARD AMENDMENT
Department: Department of Resource Management
Grantee: Forest Preserves of Cook County (the "Forest Preserves")
Grantor: Audubon Great Lakes (“Audubon”) via the National Oceanic and Atmospheric Administration
Request: Authorization to extend grant agreement
Purpose: Engineering design and construction of a water control and fish passage system at Powderhorn Lake, utilizing grant funding received from Audubon via the National Oceanic and Atmospheric Administration.
Grant Amount: $967,770.00 (includes $807,290.00 original award, plus $160,480.00 in supplemental grant funding authorized under Board Item No. 21-0451)
Grant Period: 5/6/2020 - 7/31/2022; Board Approved Extension 8/1/2022 - 7/31/2023
Proposed Grant Extension: 8/1/2023 (retroactive) - 7/31/2024
Fiscal Impact: Not to exceed $300,000.00 in direct match. There is no additional cost associated with the extension.
Accounts: Grant and Mitigation 51010.521314; Professional Services 51031.520840; and all future Professional Services accounts
Concurrences: The Chief Financial Officer has | | |
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23-0494
| 1 | | | Grant Award Amendment | PROPOSED GRANT AWARD AMENDMENT
Department: Department of Planning and Development
Grantee: Forest Preserves of Cook County (the “Forest Preserves”)
Grantor: The Illinois Department of Natural Resources (“IDNR”), Springfield, Illinois
Request: Authorization to extend grant agreement
Purpose: To design and renovate the existing warming shelter building at Caldwell Woods in Chicago to support year-round recreation activities, wellness programs, visitor information on nearby recreation facilities, natural resources and volunteer opportunities.
Grant Amount: $1,228,800.00 (Board Item No. 21-0316)
Grant Period: 10/12/2021 - 10/11/2023
Proposed Grant Extension: 10/12/2023 - 10/11/2024
Fiscal Impact: $409,700.00 in direct match per the grant terms. There is no additional cost associated with the extension.
Accounts: Revenue 51010.411437 (State Governmental Grants)
Concurrences: The Chief Financial Officer has approved this item. Final grant amendment is subject to legal review and approval.
District(s): 10
Summary: On 6/22/2021, the Forest Preserves of Cook County Board | | |
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23-0497
| 1 | | | Contract | PROPOSED CONTRACT
Department(s): Department of Facilities and Fleet
Vendor: Sutton Ford, Matteson, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute
Good(s) or Service(s): Twenty-five (25) Ford F-series vehicles based on Suburban Purchasing Cooperative (SPC) contracts 221, 222, 225, 226 and 227 expiring 6/30/2024
Contract Value: $1,323,721.00
Contract Period: One-time purchase
Estimated Fiscal Impact: FY 2023, $1,323,721.00
Accounts: Vehicle Purchase 51033.560266, 51001.560266, and 51009.560266
Contract Number(s): #74000013044
Concurrences: The Chief Financial Officer and Chief Attorney have approved this item.
The Vehicle Steering Committee has approved the purchase of referenced vehicles.
Piggyback contract based on the Northwest Municipal Conference (NWMC - Suburban Purchasing Cooperative) agreement with Sutton Ford Inc. with no MWBE participation goals.
District(s): Districtwide
Summary: The Department of Facilities and Fleet received permission from the Vehicle Steering Committee on 8/29/ | | |
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23-0498
| 1 | | | Contract | PROPOSED CONTRACT
Department(s): Department of Facilities and Fleet
Vendor: ASH North America, Inc., D/B/A Monroe Truck Equipment, Inc., Joliet, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute
Good(s) or Service(s): Upfitting of twenty-three (23) Ford F-series vehicles based on Sourcewell contract # 062222-AEB expiring 8/15/2026
Contract Value: $599,041.00
Contract Period: One-time purchase
Estimated Fiscal Impact: FY 2023 $599,041.00
Accounts: Vehicle Purchase 51033.560266, 51001.560266, and 51009.560266
Contract Number(s): #74000013045
Concurrences: The Chief Financial Officer and Chief Attorney have approved this item.
The Vehicle Steering Committee has approved the purchase of referenced upfitting of twenty-three (23) Ford F-series new vehicles.
Piggyback to Sourcewell Contract No. 062222-AEB with ASH North America, Inc., D/B/A Monroe Truck Equipment, Inc. with no participation goals.
District(s): Districtwide
Summary: The Department of Facilities and Fleet received permission | | |
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23-0395
| 1 | | | Contract Amendment | PROPOSED CONTRACT AMENDMENT
Department(s): Department of Facilities and Fleet
Vendor: SMG Security Holdings LLC, Elk Grove Village, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to extend and increase contract
Good(s) or Service(s): Fire and Security Alarm Monitoring, Inspection and Maintenance Agreement
Original Contract Period: 8/1/2019 - 7/31/2022; plus two (2) one-year extension options to be exercised at the discretion of the General Superintendent; (Optional Renewal) 8/1/2022 - 7/31/2023; and (Administrative Extension) 8/1/2023 - 9/30/2023
Proposed Contract Period Extension: 10/1/2023 - 7/31/2024 (second one-year optional renewal)
Total Current Contract Amount Authority: $990,000.00
Original Approval: 6/25/2019, $900,000.00
Previous Increase(s): $90,000.00 Administrative Increase
This Increase Requested: $90,000.00
Estimated Fiscal Impact: FY 2023 $22,500.00, FY 2024 $67,500.00
Accounts: Professional Services 51001.520840, 51009.520830 and 51033.520830; and future Construction and Development accounts
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23-0475
| 1 | | | Contract Amendment | PROPOSED CONTRACT AMENDMENT
Department(s): Department of Resource Management
Vendor: Meru Corporation, Niles, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to extend and increase contract
Good(s) or Service(s): Professional services contract with Meru Corporation for construction of a water control and fish passage system at Powderhorn Lake utilizing grant funding received from Audubon Great Lakes via the National Oceanic and Atmospheric Administration.
Original Contract Period: 11/15/2021 - 6/20/2022; Administrative Extension 6/21/2022 - 6/20/2023
Proposed Contract Period Extension: 6/21/2023 (retroactive) - 7/31/2024
Total Current Contract Amount Authority: $845,774.50
Original Approval: 7/27/2021, $845,774.50
Previous Increase(s): N/A
This Increase Requested: Not to exceed $265,000.00, in accordance with supplemental match for construction services previously approved by the Forest Preserves of Cook County Board of Commissioners on 11/15/2022 in association with the grant (Board Item No. 22-0496).
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23-0496
| 1 | | | Contract Amendment | PROPOSED CONTRACT AMENDMENT
Department(s): Department of Permits, Rentals and Concessions
Vendor: Chicago River Canoe and Kayak, Evanston, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to amend contract
Good(s) or Service(s): Boat concession services for the Maple Lake Boat House
Original Contract Period: 4/11/2017 - 4/10/2020 with two (2) two-year optional extensions; (First Extension Option Exercised) 4/11/2020 - 4/10/2022; Per Board Item No. 20-0360 (10/20/2020) additional year added to second extension option; (Second Extension Option Exercised) 4/11/2022 - 4/10/2025
Proposed Contract Period Extension: N/A
Total Current Contract Amount Authority: Chicago River Canoe and Kayak has agreed to pay the Forest Preserves an annual base fee plus 5% of gross sales. The base fee for 2023 is $12,000.
Original Approval: 4/11/2017
Previous Increase(s): N/A
This Increase Requested: N/A
Estimated Fiscal Impact: N/A (Revenue Generating). This amendment will waive the base fee for 2023 of $12,000.00
Accounts: N/A
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23-0449
| 1 | | | Report | REPORT
Department: Department of Finance and Administration
Request: Approve
Report Title: Annual Comprehensive Financial Report (the “ACFR”), formerly Comprehensive Annual Financial Report
Report Period: Fiscal Year Ending 12/31/2022
Summary: The ACFR has been prepared by the Forest Preserves of Cook County (the “Forest Preserves”) for the fiscal year ending 12/31/2022. The report has been prepared in accordance with the principles and standards for financial reporting set forth by the Government Accounting Standards Board and audited by a firm of independent auditors retained by the Forest Preserves. | | |
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23-0461
| 1 | | OCA - FPD FY23 2nd Quarter Open Recommendations | Report | REPORT
Department: Office of the County Auditor
Request: Refer to Audit Committee
Report Title: OCA - FPD FY23 2nd Quarter Open Recommendations
Report Period: June 2023
Summary: Status Report on Open Recommendations regarding the Cook County Forest Preserve District | | |
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23-0404
| 1 | | | Report | REPORT
Department: Department of Finance and Administration
Request: Receive and File
Report Title: Procurement and Disbursement Report
Report Period: 6/1/2023 - 7/31/2023
Summary: Submitting the Procurement and Disbursement Report for the period of June and July 2023. The report is to be received and filed in compliance with Section 1-8-2 (BB) of the District’s Code of Ordinances. | | |
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23-0477
| 1 | | | Report | REPORT
Department: Departments of Legal and Finance
Request: Receive and File
Report Title: Workers’ Compensation Reports (June 2023 and July 2023)
Report Period: 6/1/2023 - 7/31/2023
Summary: The Forest Preserves of Cook County Departments of Legal and Finance are submitting Workers’ Compensation Claim Payments for the months of June and July of 2023. Payments total $103,904.06 for June 2023 and $129,695.43 for July 2023. | | |
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23-0492
| 1 | | | Calendar of Events | PROPOSED CALENDAR OF EVENTS
Department: Department of Conservation and Experiential Programming
Summary: Forest Preserves of Cook County Calendar of Events and Activities 9/19/2023 - 10/17/2023
Please check the Forest Preserves of Cook County’s website for updates and changes.
Thursday, 9/21 through Friday, 9/22; 4pm - 7pm
Dagwaag (Fall) Camp, Rolling Knolls, Elgin
Presented by Trickster Cultural Center, participate in activities and discover the significance of harvest season in Native American culture. Registration required. Visit FPCC website for more information.
Saturday, 9/23; 8:30am
Bilingual Bird Migration Walk: Party for the Preserves, Sagawau Environmental Learning Center, Lemont
On a one-hour, leisurely walk on Sagawau’s grassy trails, discuss where birds migrate to and where they throughout winter. Registration required. Call 630-257-2045.
Saturday, 9/23; 10am
Autumnal Equinox Walk, Trailside Museum, River Forest
Celebrate the first day of autumn with a walk. Registration required. Call 708-366-6530.
Saturday, 9/23; 10am - 12pm | | |
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