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Meeting Name: FPD Board of Commissioners Agenda status: Final
Meeting date/time: 7/18/2023 10:00 AM Minutes status: Final  
Meeting location: Brookfield Zoo, 8400 31st Street, Brookfield, Illinois
People attending the meeting should enter from the South Gate at 3300 Golf Rd, Brookfield, IL 60513
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments: Click to Watch Live, To comment on an item on this agenda, click here
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23-0447 1  ResolutionPROPOSED RESOLUTION AUTHORIZED SIGNATORIES WHEREAS, the FOREST PRESERVE DISTRICT OF COOK COUNTY (the “Forest Preserves”) has authorized various banks as depositories of its accounts; and WHEREAS, from time to time, the Forest Preserves may also seek to open lines of credit or purchase appeal bonds from various insurers, bond companies or other institutions to cover the costs of judgments against the Forest Preserves in the event the Forest Preserves, upon Board approval, decides to appeal such judgments; and WHEREAS, the various banks that serve as depositories of the Forest Preserves’ accounts require the manual or facsimile signature of duly elected or appointed Officers of the Forest Preserves for the warrants, checks drafts or other orders on these accounts; and WHEREAS, the various insurers, bond companies and other institutions with whom the Forest Preserves may seek to open a line of credit, or from whom the Forest Preserves may seek to purchase an appeal bond, may require the manual or facsimile signatures of duly elected or appointed Officers of the Forest Preserves inapprovePass Action details Not available
23-0421 1  Intergovernmental AgreementPROPOSED INTERGOVERNMENTAL AGREEMENT Department: Department of Resource Management Other Part(ies): Village of Hoffman Estates, Hoffman Estates, Illinois Request: Authorization to enter into an Intergovernmental Agreement Goods or Services: Maintenance of a surplus parcel at the northwestern edge of the Paul Douglas Preserves in the Village of Hoffman Estates, Illinois Agreement Number(s): N/A Agreement Period: Date of execution through 7/31/2026, with one (1) three-year extension option to be exercised at the discretion of the General Superintendent Fiscal Impact: N/A. All license fees, license application fees, and YELAR fees will be waived. Tree Mitigation Fee: N/A (No trees will be impacted by the proposed agreement) Accounts: N/A District(s): 15 Summary: The proposed Intergovernmental Agreement would grant the Village of Hoffman Estates (“Hoffman Estates”) limited access to Forest Preserves of Cook County (“Forest Preserves”) property for the purpose of maintaining a 0.44-acre parcel on Algonquin Road, just west of Versailles Road. Said property haapprovePass Action details Not available
23-0423 1  Easement RequestEASEMENT REQUEST Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to grant a permanent easement and a temporary easement to the Illinois Department of Transportation (“IDOT”) at the Northwest corner of Ogden Avenue and Wolf Road for intersection improvements. The permanent easement is 0.005 acres or 233 sq. ft., and the temporary easement is 0.006 acres or 242 sq. ft. Reason: To improve accessibility and pedestrian safety at a busy intersection, IDOT plans the following improvements: 1. Sidewalk ramp area to be rebuilt to current ADA standards with a landing square for pedestrian safety; and 2. Relocation of a traffic signal. A new trail connection to the Salt Creek Trail system was recently completed at this same intersection by constructing corner improvements (See Board Item No. 21-0299). IDOT wishes to expand the accessible landing area. The area for the permanent easement is 0.005 acres, and the area for the temporary easement is 0.006 acres. IDOT indicates that zero (0) trees are expected to be removed for treferPass Action details Not available
23-0418 1  ContractPROPOSED CONTRACT Department(s): Department of Resource Management Vendor: Various contractors establishing a Habitat Enhancement Contracting vendor pool, listed below: Contract No. Vendor Name 74000012593 Tallgrass Restoration, LLC, Schaumburg, Illinois 74000012594 Hey and Associates, Inc., Volo, Illinois 74000012595 Stantec Consulting Services, Inc., Lombard, Illinois 74000012596 Living Habitats, L.P., Chicago, Illinois 74000012597 Davey Resource Group, Inc., Elmhurst, Illinois 74000012598 Encap, Inc., DeKalb, Illinois 74000012599 V3 Construction Group, Ltd., Woodridge, Illinois 74000012600 HGS, LLC dba RES Environmental Operating Company, LLC, Bellaire, Texas (regional office located in Chicago, Illinois) Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute Good(s) or Service(s): Professional services agreements for comprehensive habitat enhancement services Contract Value: Not to exceed a combined total of $10,000,000.00 per twelve-month period (orapprovePass Action details Not available
23-0426 1  ContractPROPOSED CONTRACT Department(s): Department of Facilities and Fleet Vendor: Earle Kinlaw and Associates (EKA), Grayson, Georgia Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute Good(s) or Service(s): Three (3) Jacobsen HR800 rotary mowers with cabin Contract Value: $463,140.33 Contract Period: One-time purchase Estimated Fiscal Impact: FY 2023 $463,140.33 Accounts: Clean Air and Clean Water Referendum, Vehicle Purchase 51033.560266 Contract Number(s): #74000012640 issued under Project #23-FL-201 (piggyback contract based on the GSA Schedule Contract No. GS-07F-085CA) Concurrences: The Chief Financial Officer has approved this item. Final contract is subject to legal review and approval. The contract-specific Minority- and Women-Owned Business Enterprise goal for this contract was set to zero. District(s): Districtwide Summary: The Forest Preserves’ purchase of the three (3) mowers will enable the Department of Landscape Maintenance to replace units that are over thirty (30) years old. The new approvePass Action details Not available
23-0445 1  ContractPROPOSED CONTRACT Department(s): Department of Facilities and Fleet Vendor: Bristol Transport, Inc. DBA Bristol Equipment and Rentals, Melrose Park, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute Good(s) or Service(s): Two (2) Argo Aurora 850 SE amphibious vehicles Contract Value: $61,689.70 Contract Period: One-time purchase Estimated Fiscal Impact: FY 2023 $61,689.70 Accounts: Clean Air and Clean Water Referendum, Vehicle Purchase 51033.560266 Contract Number(s): #74000012660 Concurrences: The Chief Financial Officer has approved this item. Final contract is subject to legal review and approval. The contract-specific Minority- and Women-Owned Business Enterprise goal for this contract was set to zero. District(s): Districtwide Summary: The Forest Preserves of Cook County is requesting to purchase two (2) Argo Aurora 850 SE amphibious vehicles with bed liner, hood rack, and front winch kits. Argo vehicles are specialized all-terrain vehicles used by the Department of Resource ManagapprovePass Action details Not available
23-0396 1  Contract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Department of Planning and Development Vendor: Great Lakes Landscape Co., Bartlett, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to extend and increase contract Good(s) or Service(s): Construction of Transportation Improvements at Possum Hollow Woods and Villa Santa Maria Original Contract Period: 8/31/2022 - 3/28/2023; Administrative Extension 3/29/2023 - 7/28/2023 Proposed Contract Period Extension: 7/29/2023 - 9/28/2023 Total Current Contract Amount Authority: $1,383,488.00 Original Approval: 7/26/2022, $1,383,488.00 Previous Increase(s): N/A This Increase Requested: $240,000.00 Estimated Fiscal Impact: FY 2023 $240,000.00 Accounts: Land Improvements 51009.560019, 51030.560019, 51031.560019 and 51029.560019 Contract Number(s): #74000010826 issued under Project #19-80-67G-22C5 Concurrences: The Chief Financial Officer has approved this item. Final amendment is subject to legal review and approval. The Vendor has met the MinoritapprovePass Action details Not available
23-0429 1  Contract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Department of Planning and Development Vendor: AltusWorks, Inc., Chicago, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to increase contract Good(s) or Service(s): Professional services to provide architectural and engineering design and construction administration services for building renovations and site improvements, including a new heating and air conditioning system and related site improvements, for the Forest Preserves’ Caldwell Woods Wellness Studio located in Chicago. Original Contract Period: 10/5/2021 - 12/31/2023 Proposed Contract Period Extension: N/A Total Current Contract Amount Authority: $176,762.50 Original Approval: 10/5/2021, $167,490.00 Previous Increase(s): Administrative Increase, $9,272.50 This Increase Requested: $24,225.50 Estimated Fiscal Impact: FY 2023 $24,225.50 Accounts: Professional Services 51009.520830, 51010.520830, 51029.520830, 51051.520830, 51030.520830, 51031.520830 and 51033.520830 Contract Number(s): #74000009733 iapprovePass Action details Not available
23-0403 1 On and Off-boarding Audit ReportReportREPORT Department: Office of the County Auditor Request: Refer to Audit Committee Report Title: On and Off-boarding Report Period: Fiscal Year 2021 Summary: This audit was designed to assess the effectiveness of the related internal controls currently in place over the Employee On and Off-boarding processreferPass Action details Not available
23-0451 1  ReportREPORT Department: Department of Finance and Administration Request: Receive and File Report Title: Certificate of Achievement for Excellence in Financial Reporting Award Report Period: Fiscal Year 2021 Summary: The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting and represents a significant accomplishment by a local government. The award is given by the Government Finance Officers Association (GFOA) upon its review of the Forest Preserves’ Annual Comprehensive Financial Report (ACFR) for FY 2021. The GFOA has awarded the Forest Preserves of Cook County the Certificate of Achievement for Excellence in Financial Reporting for fifteen (15) consecutive years. In order to be awarded the certificate, a government must publish an easily readable and efficiently organized ACFR. The report must satisfy both accounting principles generally accepted in the United States and applicable legal requirements.receive and filedPass Action details Not available
23-0402 1  ReportREPORT Department: Department of Finance and Administration Request: Receive and File Report Title: Procurement and Disbursement Report Report Period: 5/1/2023 - 5/31/2023 Summary: Submitting the Procurement and Disbursement Report for the period of May 2023. The report is to be received and filed in compliance with Section 1-8-2 (BB) of the District’s Code of Ordinances.receive and filedPass Action details Not available
23-0456 1  ReportREPORT Department: Departments of Legal and Finance Request: Receive and File Report Title: Workers’ Compensation Report - May 2023 Report Period: 5/1/2023 - 5/31/2023 Summary: The Forest Preserves of Cook County Departments of Legal and Finance are submitting Workers’ Compensation Claim Payments for the month of May 2023. Payments total $208,311.18 for May 2023.receive and filedPass Action details Not available
23-0460 1  ReportREPORT Department: Department of Law Enforcement Request: Refer to Law Enforcement Committee Report Title: Model Policing Report Period: April 1, 2023 through June 30, 2023 Summary: Report on the status to achieve the goal of a Model Forest Preserves Police Department.referPass Action details Not available
23-0444 1  Calendar of EventsPROPOSED CALENDAR OF EVENTS Department: Department of Conservation and Experiential Programming Summary: Forest Preserves of Cook County Calendar of Events and Activities 7/18/2023 - 9/16/2023 Please check the Forest Preserves of Cook County’s website for updates and changes. Tuesday, 7/18 through Thursday, 7/20; 9:30am - 2:30pm Field Botany - Teacher Workshop, Sagawau Environmental Learning Center, Lemont In partnership with Illinois Science Teaching Association, attend a 3-day workshop on local field botany. Learn field identification techniques and vegetation survey methods with data that can be brought back to the classroom. Registration required. 17 ISBE approved PD hours. Wednesday, 7/19; 10am - 2pm Produce in the Preserves, Eggers Grove, Chicago Join us for a farmers’ market with limited free produce and workshops about farming. Call 206-718-3735 for more information. Thursday, 7/20; 12pm - 2pm Reptile Rendezvous, Sand Ridge Nature Center, South Holland Meet our ambassador reptiles. Learn about their unique adaptations?and features. Thursday, 7/20; 1pm - 3pm Knittinreceive and filedPass Action details Not available
23-0422 1  AppointmentPROPOSED APPOINTMENT Appointee(s): Jacqueline Samuel, PhD Position: Member Department/Board/Commission: Conservation and Policy Council Effective Date: Immediate Expiration Date: 12/31/2024 Summary: The Conservation and Policy Council advises the President, Board of Commissioners and General Superintendent on specific steps to implement the Next Century Conservation Plan, the Forest Preserves of Cook County’s ambitious long-range plan to restore our forest preserves to ecological health and ensure that all the residents of Cook County are welcome at the Forest Preserves of Cook County. Dr. Jacqueline Samuel is the Program Director of the Master of Public Administration at National Louis University. Previously Dr. Samuel served as the Project Manager for the Housing Authority of Cook County, South Suburban Safe and Thriving Communities Program. She also facilitated and developed quality of life programs for 10 years in the South Chicago Area. She has served on the Health and Healing committee/ Mayor’s Commission for a Safer Chicago, the Mayor’s Kitchen Cabinet CommercapprovePass Action details Not available
23-0462 1  Journal of ProceedingsJOURNAL OF PROCEEDINGS SECRETARY TO THE BOARD, Lynne M. Turner, presented in printed form a record of the Journal of Proceedings of the regular meeting held on 6/27/2023.approvePass Action details Not available
23-0425 1  Bid RecommendationPROPOSED BID RECOMMENDATION Department: Department of Planning and Development Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into a construction contract with Pan-Oceanic Engineering Co., Inc., primary place of business Chicago, Illinois, for unpaved trail repairs at various locations. Specific locations are Bemis Woods-South orange unpaved loop, Deer Grove yellow unpaved loop, Des Plaines River Trail yellow unpaved trail north of Dempster Avenue, Spring Lake black unpaved trail at Beverly Lake and Thorn Creek yellow unpaved trail at Jurgensen Woods. Reason: Contract #74000012636 issued under Project #21-80-03-C2 Unpaved Trail Repairs at Bemis Woods-South, Deer Grove, Des Plaines River Trail, Spring Lake and Thorn Creek Trail System. The work includes but is not limited to aggregate or topsoil surface installation, trail realignment, portland cement concrete pavement, culvert removal and installation, grading of ditches, and other related work as specified in the plans and specifications. Bid Opening Date: 6/13/2023approvePass Action details Not available
23-0455 1  Recommendation of the Finance Subcommittee (Litigation)RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) Finance Subcommittee Meeting on Litigation -7/18/2023 The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval: Proposed Settlements Approved Fiscal Year 2023 to Present: $55,000.00 Proposed Settlements to Be Approved: $0.00 Legal Fees Approved Fiscal Year 2023 to Present: $542,102.20 Legal Fees for 7/18/2023 to Be Approved: $50,082.79approvePass Action details Not available
23-0438 1  Recommendation of the Finance Subcomittee (Workers' Compensation)RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (WORKERS’ COMPENSATION) Finance Subcommittee Meeting on Workers’ Compensation - 7/18/2023 The Finance Subcommittee on Workers’ Compensation met on the above listed date and recommends the following for approval: Workers’ Compensation Claims approved Fiscal Year 2023 to present: $230,133.46 Workers’ Compensation Claims to Be Approved: $185,000.00 Workers’ Compensation Lien Recovery approved Fiscal Year 2023 to present: $47,000.00 Workers’ Compensation Lien Recovery to be Approved: $0.00approvePass Action details Not available
23-0413 1  ReportREPORT Department: Department of Finance and Administration Request: Receive and File Report Title: Corporate Fund Analysis of Revenue and Expenditures Report Period: 1/1/2023 - 5/31/2023 Summary: Detailed Fund Analysis of Revenue and Expenditures for May 2023.receive and filedPass Action details Not available
23-0015 1  Easement RequestEASEMENT REQUEST Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to grant a permanent and temporary easement to the Illinois Department of Transportation (“IDOT”) at Des Plaines River Road south of Foster Avenue in Schiller Park for a total of 0.7 acres or approximately 30,325 square feet. Reason: IDOT is seeking the grant of a permanent easement on 0.61 acres and a temporary easement on 0.09 acres of Forest Preserves property to rebuild part of an existing culvert and headwall on Des Plaines River Road over an unnamed creek south of Foster Avenue and north of the Forest Preserves’ River Bend Family Picnic Area in Schiller Park. The culvert is in poor condition, and the land around it has eroded. Improvements include erosion control upgrades at the east end of the culvert and a new headwall and sidewalk. Most of the permanent easement area is currently within the road right-of-way. A permanent easement in this area was not previously acquired by IDOT but would now be formally acquired. Only approximately 0.1 acres of Forest PresapprovePass Action details Not available