Meeting date/time:
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6/27/2023
10:00 AM
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Minutes status:
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Final
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Meeting location:
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Cook County Building, Board Room,
118 North Clark Street, Chicago, Illinois
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23-0422
| 1 | | | Appointment | PROPOSED APPOINTMENT
Appointee(s): Jacqueline Samuel, PhD
Position: Member
Department/Board/Commission: Conservation and Policy Council
Effective Date: Immediate
Expiration Date: 12/31/2024
Summary: The Conservation and Policy Council advises the President, Board of Commissioners and General Superintendent on specific steps to implement the Next Century Conservation Plan, the Forest Preserves of Cook County’s ambitious long-range plan to restore our forest preserves to ecological health and ensure that all the residents of Cook County are welcome at the Forest Preserves of Cook County.
Dr. Jacqueline Samuel is the Program Director of the Master of Public Administration at National Louis University. Previously Dr. Samuel served as the Project Manager for the Housing Authority of Cook County, South Suburban Safe and Thriving Communities Program. She also facilitated and developed quality of life programs for 10 years in the South Chicago Area. She has served on the Health and Healing committee/ Mayor’s Commission for a Safer Chicago, the Mayor’s Kitchen Cabinet Commerc | refer | Pass |
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23-0384
| 2 | | | Previously Approved Item Amendment | PROPOSED PREVIOUSLY APPROVED ITEM AMENDMENT
AMENDING RESOLUTION 22-0544 - APPOINTMENT OF PRESIDENT PRO TEMPORE, CHAIRS AND VICE-CHAIRS OF THE STANDING COMMITTEES AND SUBCOMMITTEES AND MEMBERS OF STANDING COMMITTEES AND SUBCOMMITTEES OF THE FOREST PRESERVE DISTRICT OF COOK COUNTY BOARD OF COMMISSIONERS
BE IT RESOLVED BY THE FOREST PRESERVE DISTRICT BOARD OF COMMISSIONERS, that, effective upon passage, the following Commissioners are designated and appointed as President Pro Tempore, Chairpersons and Vice-Chairpersons of the Standing Committees and Subcommittees of the Board.
Section 1. The President Pro Tempore of the Forest Preserve District of Cook County Board of Commissioners shall be Commissioner Daley.
Section 2. The Chair, Vice-Chair and members of the committees and of the subcommittees of the Forest Preserve District of Cook County Board of Commissioners shall be as follows:
AUDIT (7 members)
Chair: Degnen
Vice-Chair: S. Morrison
Members: Aguilar, Anaya, Britton, Lowry, Miller
BOTANIC GARDEN (9 members)
Chair: Britton
Vice-Chair: Morita
Members: Anaya, Daley, Deer, | approve | Pass |
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23-0386
| 1 | | | Grant Award | PROPOSED GRANT AWARD
Department: Department of Resource Management
Grantee: Forest Preserves of Cook County (the “Forest Preserves”)
Grantor: The Morton Arboretum, Lisle, Illinois
Request: Authorization to accept grant
Purpose: Authorization is sought for the Forest Preserves to accept grant and enter into a subrecipient agreement with the Morton Arboretum for tree planting utilizing funds received through the U.S. Forest Service Urban and Community Forestry Program.
Grant Amount: $25,000.00
Grant Period: 5/9/2023 (retroactive) - 12/31/2025
Fiscal Impact: Not to exceed $35,000.00 in direct match
Accounts: Professional Services 51033.520840; Grant and Mitigation 51010.521444 and 51010.520840; and all future Professional Services and Grant and Mitigation accounts
Concurrences: The Interim Chief Financial Officer has approved this item. Final grant agreement is subject to legal review and approval.
District(s): 5, 6, 17
Summary: The Forest Preserves has been sub-awarded grant funds from the Morton Arboretum via the U.S. Forest Service Urban and Community Fore | approve | Pass |
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23-0387
| 1 | | | Partnership Agreement Amendment | PROPOSED PARTNERSHIP AGREEMENT AMENDMENT
Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to amend its Partnership Agreement with Openlands, Chicago, Illinois
Reason: The Forest Preserves wishes to extend its partnership agreement with Openlands in order to complete restoration activities undertaken in association with the installation of a community gathering space at Beaubien Woods.
Contract Period: 1/11/2022 - 9/30/2023
Proposed Partnership Agreement Extension: 10/1/2023 - 12/31/2024
Fiscal Impact: N/A. This is an extension for time only. The project will continue to be implemented at no direct cost to the Forest Preserves, which may provide in-kind staff support for the planning, implementation, and monitoring of the projects.
Account(s): Grant and Mitigation 51010.521314 and 51010.521444
Concurrences: The Interim Chief Financial Officer has approved this item. Final amendment is subject to legal review and approval.
District(s): 4, 5
Summary: Due to project delays, Openlands has requested and been granted a one-y | approve | Pass |
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23-0015
| 1 | | | Easement Request | EASEMENT REQUEST
Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to grant a permanent and temporary easement to the Illinois Department of Transportation (“IDOT”) at Des Plaines River Road south of Foster Avenue in Schiller Park for a total of 0.7 acres or approximately 30,325 square feet.
Reason: IDOT is seeking the grant of a permanent easement on 0.61 acres and a temporary easement on 0.09 acres of Forest Preserves property to rebuild part of an existing culvert and headwall on Des Plaines River Road over an unnamed creek south of Foster Avenue and north of the Forest Preserves’ River Bend Family Picnic Area in Schiller Park.
The culvert is in poor condition, and the land around it has eroded. Improvements include erosion control upgrades at the east end of the culvert and a new headwall and sidewalk. Most of the permanent easement area is currently within the road right-of-way. A permanent easement in this area was not previously acquired by IDOT but would now be formally acquired. Only approximately 0.1 acres of Forest Pres | refer | Pass |
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23-0333
| 1 | | | Contract | PROPOSED CONTRACT
Department(s): Department of Resource Management
Vendor: Davey Resource Group, Elmhurst, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute
Good(s) or Service(s): Pre-qualified vendor pool for districtwide tree removal and forestry services
Contract Value: Not to exceed a combined total of $3,000,000.00 per calendar year (or $15,000,000.00 over the five (5) year term) in conjunction with contract numbers #74000012312 and #74000012313 (Board Item Nos. 23-0334 and 23-0335)
Contract Period: 7/1/2023 - 6/30/2028
Estimated Fiscal Impact: FY 2023 $1,500,000.00; FY 2024 $3,000,000.00; FY 2025 $3,000,000.00; FY 2026 $3,000,000.00; FY 2027 $3,000,000.00; FY 2028 $1,500,000.00 (Fiscal impact includes fiscal impact for related Board Item Nos. 23-0334 and 23-0335)
Accounts: Professional Services 51033.520840; Land Improvements 51033.560020; Grant and Mitigation 51010.521444 and 51010.520840; and all future Professional Services, Land Improvements, and Grant and Mitigation accounts
Contract Numb | approve | Pass |
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23-0334
| 1 | | | Contract | PROPOSED CONTRACT
Department(s): Department of Resource Management
Vendor: Groundskeeper Landscape Care, LLC, Orland Park, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute
Good(s) or Service(s): Pre-qualified vendor pool for districtwide tree removal and forestry services
Contract Value: Not to exceed a combined total of $3,000,000.00 per calendar year (or $15,000,000.00 over the five (5) year term) in conjunction with contract numbers #74000012305 and #74000012313 (Board Item Nos. 23-0333 and 23-0335)
Contract Period: 7/1/2023 - 6/30/2028
Estimated Fiscal Impact: FY 2023 $1,500,000.00; FY 2024 $3,000,000.00; FY 2025 $3,000,000.00; FY 2026 $3,000,000.00; FY 2027 $3,000,000.00; FY 2028 $1,500,000.00 (Fiscal impact includes fiscal impact for related Board Item Nos. 23-0333 and 23-0335)
Accounts: Professional Services 51033.520840; Land Improvements 51033.560020; Grant and Mitigation 51010.521444 and 51010.520840; and all future Professional Services, Land Improvements, and Grant and Mitigation accoun | approve | Pass |
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23-0335
| 1 | | | Contract | PROPOSED CONTRACT
Department(s): Department of Resource Management
Vendor: Trees “R” Us, Inc., Wauconda, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute
Good(s) or Service(s): Pre-qualified vendor pool for districtwide tree removal and forestry services
Contract Value: Not to exceed a combined total of $3,000,000.00 per calendar year (or $15,000,000.00 over the five (5) year term) in conjunction with contract numbers #74000012305 and #74000012312 (Board Item Nos. 23-0333 and 23-0334)
Contract Period: 7/1/2023 - 6/30/2028
Estimated Fiscal Impact: FY 2023 $1,500,000.00; FY 2024 $3,000,000.00; FY 2025 $3,000,000.00; FY 2026 $3,000,000.00; FY 2027 $3,000,000.00; FY 2028 $1,500,000.00 (Fiscal impact includes fiscal impact for related Board Item Nos. 23-0333 and 23-0334)
Accounts: Professional Services 51033.520840; Land Improvements 51033.560020; Grant and Mitigation 51010.521444 and 51010.520840; and all future Professional Services, Land Improvements, and Grant and Mitigation accounts
Contract Numbe | approve | Pass |
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23-0388
| 1 | | | Contract | PROPOSED CONTRACT
Department(s): Department of Facilities and Fleet
Vendor: BCR Automotive Group DBA Roesch Ford, Bensenville, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute
Good(s) or Service(s): One (1) Ford F150 Lightning Pro pick-up truck, and one (1) Ford F150 Hybrid K9 pick-up truck
Contract Value: $148,433.00
Contract Period: One-time purchase
Estimated Fiscal Impact: FY 2023 $148,433.00
Accounts: Clean Air and Clean Water Referendum, Vehicle Purchase 51033.560266; Edward Byrne Memorial Justice Assistance Grant Vehicle Purchase 51010.560266; and Equipment Supplies and Maintenance Service 51001.540275
Contract Number(s): #74000012589 issued under Project # 23-FL-211 (City of Chicago Contract No. 115511)
Concurrences: The Interim Chief Financial Officer and Chief Attorney have approved this item.
The Vehicle Steering Committee has approved the purchase of the referenced vehicles.
The vendor has met the Minority- and Women-Owned Business Enterprise Ordinance via direct participation. | approve | Pass |
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23-0380
| 1 | | | Contract Amendment | PROPOSED CONTRACT AMENDMENT
Department(s): Department of Law Enforcement
Vendor: Stanard & Associates, Chicago, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to extend and increase the contract
Good(s) or Service(s): Stanard & Associates, Inc. (“Stanard”) will provide services that include but are not limited to behavioral assessments, testing, evaluations and examinations for law enforcement positions.
Original Contract Period: Thirty-six (36) months from 5/19/2017 - 5/18/2020 with three (3) one-year extension options; Administrative Extension 5/19/2020 - 5/18/2021; Board Approved Extension (3/16/2021) 5/19/2021- 5/18/2022; exercise of optional renewal 5/19/2022 - 5/18/2023; and Administrative Extension 5/19/2023 - 6/30/2023
Proposed Contract Period Extension: 7/1/2023 - 12/31/2023
Total Current Contract Amount Authority: $190,000.00
Original Approval: 5/11/2017, $120,000.00
Previous Increase(s): 3/16/2021, $70,000.00
This Increase Requested: $25,000.00
Estimated Fiscal Impact: FY 2023 $25,000.00
Accounts: | approve | Pass |
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23-0392
| 1 | | | Report | REPORT
Department: Department of Finance and Administration
Request: Receive and File
Report Title: Procurement and Disbursement Report
Report Period: 4/1/2023 - 4/30/2023
Summary: Submitting the Procurement and Disbursement Report for the period of April 2023. The report is to be received and filed in compliance with Section 1-8-2 (BB) of the District’s Code of Ordinances. | receive and filed | Pass |
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23-0397
| 1 | | | Report | REPORT
Department: Departments of Legal and Finance
Request: Receive and File
Report Title: Workers’ Compensation Report - April 2023
Report Period: 4/1/2023 - 4/30/2023
Summary: The Forest Preserves of Cook County Departments of Legal and Finance are submitting Workers’ Compensation Claim Payments for the month of April 2023. Payments total $157,846.20 for April 2023. | receive and filed | Pass |
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23-0393
| 1 | | | Calendar of Events | PROPOSED CALENDAR OF EVENTS
Department: Department of Conservation and Experiential Programming
Summary: Forest Preserves of Cook County Calendar of Events and Activities: 6/27/2023 - 7/18/2023
Please check the Forest Preserves of Cook County’s website for updates and changes.
Wednesday, 6/28; 6pm - 7:30pm
Camping 101, Camp Bullfrog Lake, Willow Springs
Free workshop covering basic camping skills. All ages.
Thursday, 6/29; 9:30am - 11:30am
International Mud Day Celebration, Bunker Hill, Chicago
Join others around the globe for a morning of splashing, squishing, making mud pies and more! Dress to get messy. All ages. Grove 2.
Thursday, 6/29; 1pm - 3pm
Archery, Cherry Hill Woods, Willow Springs
Attend this session to learn the basics of archery. Ages 10 and up. Equipment provided.
Friday, 6/30; 9am - 12pm
Paddle Day, Busse Lake Boating Center, Elk Grove
Paddlers of all skill levels can experience nature by exploring these waterways. Group reservations required. Ages 5 and up. Equipment provided. Timed paddles. Meet at South Boat Launch.
Saturday, 7/1; 1pm
Teen Exploration Day: | receive and filed | Pass |
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23-0288
| 1 | | Forest Preserve District of Cook County Annual Business Diversity Report FY 2020 | Report | REPORT
Department: Department of Finance and Administration
Request: Refer to Contract Compliance Committee
Report Title: Forest Preserves of Cook County Annual Business Diversity Report FY 2022
Report Period: 1/1/2022 - 12/31/2022
Summary: In July 2012, state legislation authorized the Forest Preserves of Cook County (the “Forest Preserves”) to establish provisions to address the underuse of minority and women-owned businesses with respect to procurement contracts. An ordinance establishing the program’s parameters and guidelines was passed by the Forest Preserves of Cook County Board of Commissioners in September 2012. This initiative is significantly benefiting the residents of Cook County by increasing the pool of qualified minority and women-owned businesses that have the opportunity to be selected for contracts awarded by the Forest Preserves each year.
To remedy historic inequity and to facilitate greater inclusion, the Forest Preserves established aspirational contract goals for the participation of minority and women-owned businesses as set forth | receive and filed | Pass |
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23-0434
| 1 | | | Journal of Proceedings | JOURNAL OF PROCEEDINGS
SECRETARY TO THE BOARD, Lynne M. Turner, presented in printed form a record of the Journal of Proceedings of the regular meeting held on 5/23/2023. | approve | Pass |
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23-0331
| 1 | | | Ordinance Amendment | PROPOSED SUBSTITUTION TO 23-0331
PROPOSED ORDINANCE AMENDMENT
DUMPING GARBAGE; LITTERING
BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that TITLE 2 - FOREST PRESERVE LANDS AND PROPERTY, CHAPTER 3 - TRESPASS AND USE OF PROPERTY, SECTION 2-3-5 - DUMPING GARBAGE; LITTERING and SECTION 2-3-9 -PENALTY of the Forest Preserve District of Cook County Code of Ordinances are hereby amended as Follows:
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2-3-5. DUMPING GARBAGE; LITTERING.
(a) No person shall deposit, dump, throw, cast, lay or place, nor cause to be deposited, dumped, thrown, cast, laid or placed any ashes, trash, rubbish, paper, garbage, refuse or debris in or upon the property of the Forest Preserve District, nor in any watercourse, lake, pond or slough within the Forest Preserve District. See also Section 2-2-2 of this Code.
(b) Penalty. Any person or entity violating any of the provisions of this Section 2-3-5 shall be fined not less than one hundred dollars ($100.00) nor more than five hundred dollars ($500.00) seven hundred fifty dollars ($750.00) for each offense. In addit | approve as substituted | Pass |
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23-0332
| 1 | | | Ordinance Amendment | PROPOSED SUBSTITUTION TO 23-0332
PROPOSED ORDINANCE AMENDMENT
POLLUTING AND LITTERING
BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that TITLE 3 - POLICE REGULATIONS, CHAPTER 3 - MISCELLANEOUS MISCONDUCT, SECTION 3-3-19 - POLLUTING AND LITTERING of the Forest Preserve District of Cook County Code of Ordinances is hereby amended as Follows:
3-3-19. POLLUTING AND LITTERING.
A. Littering: No unauthorized person shall bring into, leave behind, or dump any material of any kind, whether waste or otherwise, in the Forest Preserve, except refuse, ashes, garbage and other material arising from the normal use and enjoyment of a picnic or other permitted activity provided such material is deposited in receptacles provided for such purposes.
B. Polluting: No material of any kind shall be left or deposited in the Forest Preserve so as to pollute the land, waters or air coursing through or over the Forest Preserve or otherwise to interfere with proper use and enjoyment of the Forest Preserve. No person shall throw, cast, deposit, damage, lay, place | approve as substituted | Pass |
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23-0362
| 1 | | | Ordinance Amendment | PROPOSED ORDINANCE AMENDMENT
RESTITUTION
BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that TITLE 1 - ADMINISTRATIVE, CHAPTER 4 - GENERAL PENALTY, Section 1-4-1 - GENERAL PENALTY AND LATE FEE of the Forest Preserve District of Cook County Code of Ordinances is hereby amended as Follows:
1-4-1: GENERAL PENALTY AND LATE FEE.
A. Whenever in any provision of this Code the doing of any act or the omission to do any act or duty is declared to be a breach thereof, and there shall be no specific fine or penalty declared for such breach or where the penalty provision specifically references this section, any person who shall be convicted of any such breach shall be fined not less than seventy-five dollars ($75.00) or more than five hundred dollars ($500.00) for each such breach (excluding any applicable restitution costs as described in Section 1-4-1(D) below).
B. In determining the amount of the fine, the following factors may be taken into consideration:
1. The gravity of the offense;
2. The respondent's past history with respect to compliance | approve as substituted | Pass |
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23-0385
| 1 | | | Recommendation of the Finance Subcommittee (Litigation) | RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION)
Finance Subcommittee Meeting on Litigation - 6/27/2023
The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval:
Proposed Settlements Approved Fiscal Year 2023 to Present: $55,000.00
Proposed Settlements to Be Approved: $0.00
Legal Fees Approved Fiscal Year 2023 to Present: $494,266.40
Legal Fees for 6/27/2023 to Be Approved: $47,835.80 | approve | Pass |
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23-0382
| 1 | | | Recommendation of the Finance Subcomittee (Workers' Compensation) | RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (WORKERS’ COMPENSATION)
Finance Subcommittee Meeting on Workers’ Compensation - 6/27/2023
The Finance Subcommittee on Workers’ Compensation met on the above listed date and recommends the following for approval:
Workers’ Compensation Claims approved Fiscal Year 2023 to present: $230,133.46
Workers’ Compensation Claims to Be Approved: $0.00
Workers’ Compensation Lien Recovery approved Fiscal Year 2023 to present: $4,500.00
Workers’ Compensation Lien Recovery to be Approved: $42,500.00 | approve | Pass |
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23-0390
| 1 | | | Report | REPORT
Department: Department of Finance and Administration
Request: Receive and File
Report Title: Corporate Fund Analysis of Revenue and Expenditures
Report Period: 1/1/2023 - 4/30/2023
Summary: Detailed Fund Analysis of Revenue and Expenditures for April 2023. | receive and filed | Pass |
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23-0378
| 2 | | | Appointment | PROPOSED APPOINTMENT
Appointee(s): Damon Howell
Position: Treasurer
Department/Board/Commission: Forest Preserves of Cook County
Effective date: Immediate
Summary: Pursuant to Section 1-6-9 (Personnel Provisions) of the Forest Preserves of Cook County Code of Ordinances, Mr. Damon Howell is hereby appointed to the position of Treasurer of the Forest Preserves of Cook County. Per the Forest Preserves Code of Ordinances, Section 1-6-3-A, the Treasurer is also considered the Chief Financial Officer of the Forest Preserves.
Mr. Howell has a bachelor’s degree in Accounting and Business Management from Augusta College and a Master of Science degree in Accounting from Governor’s State University.
Mr. Howell has held various positions in the finance field, including Acting Treasurer and Interim Chief Financial Officer since April, Comptroller of the Forest Preserves since 2019 and Field Auditor in the Office of the Cook County Auditor from 2001 until 2019. | approve | Pass |
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23-0356
| 1 | | | Previously Approved Item Amendment | PROPOSED PREVIOUSLY APPROVED ITEM AMENDMENT
Department: Department of Planning and Development
Request: Refer to Real Estate Committee
Item Number: 22-0276
Fiscal Impact: $51,428.74 in additional tree mitigation revenue
Account(s): N/A
District(s): 14
Original Text of Item:
PROPOSED LICENSE
Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”), as Licensor to grant a License to ComEd, Grantee, to locate, operate and maintain 2,585 feet of underground electric cable and 875 feet of pole-mounted electric cable along Dundee and Lee roads in Northbrook, Illinois. The cable will replace some existing line and add new line to improve access and response time to outages. The work would require removal of twenty-two three smaller trees including six trees with no value. No trail closures are anticipated.
Term: Ten (10) years
License Fee: $109,614.33
License Application Fee: $1,500.00
License Review Fees: $3,000.00
YELAR Fee: $6,900.00
Additional Fee: $20,000.00. This fee is to sup | approve | Pass |
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