Meeting Name: FPD Board of Commissioners Agenda status: Final
Meeting date/time: 7/20/2017 11:00 AM Minutes status: Final  
Meeting location: Dan Ryan Woods Pavilion 8659 S. Western Ave, Chicago,
Dan Ryan Woods Pavilion 8659 S. Western Ave, Chicago,
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments: danryan directions.pdf, Consent Calendar 7-20-2017.pdf
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
17-0257 1  Consent Calendar ResolutionPROPOSED RESOLUTION HONORING THE FOREST PRESERVE DISTRICT OF COOK COUNTY FOR RECEIVING FIVE AWARDS, ONE FROM THE NATIONAL ASSOCIATION OF COUNTIES, ONE FROM THE SOCIETY FOR OUTDOOR RECREATION PROFESSIONALS, AND THREE FROM THE NATIONAL ASSOCIATION OF COUNTY PARK AND RECREATION OFFICALS WHEREAS, on April 28, 2017, the Forest Preserve District of Cook County was honored with a 2017 Achievement Award by the National Association of Counties for its Emmy award winning documentary titled Chicago's True Nature: The Forest Preserves of Cook County. The Achievement Awards Program is a non-competitive awards program which seeks to recognize innovative county government programs; and WHEREAS, Chicago’s True Nature received this award for raising the level of citizen understanding of the forest preserves. The documentary explores the Preserves’ 70,000 acres teeming with plants and animals and offering recreational opportunities for people of all ages and abilities as told by staff, partners, volunteers and visitors. The National Association of Counties will recognize award-winning countiapprove on the Consent AgendaPass Action details Not available
17-0234 1 PROPOSED ORDINANCE AMENDMENT Title 1 Chapter 8 Section 2: Contracts and PurchasesOrdinance AmendmentPROPOSED ORDINANCE AMENDMENT Title 1 Chapter 8 Section 2: Contracts and Purchases BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Title 1 - Administrative, Chapter 8 - District Finances, Section 2 - Contracts and Purchases of the Forest Preserve District of Cook County Code is hereby amended as Follows: Sec. 1-8-2. Contracts and Purchases. *** I. Powers and duties of Purchasing Agent: The District Purchasing Agent shall, pursuant to the terms, exceptions, or restrictions established by this Code and the President and Board of Commissioners: 1. Purchase or contract for all supplies, materials and equipment, and contractual services required by any Office, department, institution or agency of the District subject to the provisions, restrictions and limitations of this Subsection; 2. Establish and enforce standard and non-standard specifications established in accordance with this Subsection which shall apply to all supplies, materials and equipment purchased for the use of any Office, department, institution or agency referPass Action details Not available
17-0256 1 Equal Opportunity and Access, LLC, Chicago, IllinoisAgreementPROPOSED AGREEMENT AMENDMENT Vendor: Equal Opportunity and Access, LLC, Chicago, Illinois Request: Requesting authorization for the Forest Preserve District of Cook County (“the Preserves”) to extend and increase the previously approved agreement Reason: The Forest Preserve is extending this agreement to improve our physical and programmatic accessibility for all of the citizens of Cook County. Original Agreement Period: 6/17/2016 - 6/16/2017 Sixty (60) Day Administrative Extension: Approved on 6/14/2017 by the Purchasing Agent from 6/16/2017 - 8/15/2017 Proposed Contract Period Extension: 8/16/2017 - 8/15/2018 Original Fiscal Impact: $49,700.000 Estimated Fiscal Impact: $44,000.00 Account(s): Professional Services 51001.520840 RFP Number: 15-10-103 Summary: The extension of this agreement will help the Preserves maintain and improve accessibility at the Preserves. During the extension term, the vendor will help the Preserves: (1) amend and update Self Evaluation and Transition Plan; (2) complete on site accessibility evaluations of certapprovePass Action details Not available
17-0253 1  Contract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Permits, Rentals and Concessions Vendor: Active Network, San Diego, California Request: Authorization for the Forest Preserve District of Cook County to extend and increase this contract Good(s) or Service(s): Online reservation software for the Preserves permit and membership programs. Original Contract Period: 4/23/2013 - 4/22/2015; Previous Extension 4/23/2015 - 12/31/2017 Board Approval on 5/19/2015 Proposed Contract Period Extension: 1/1/2018 - 12/31/2019 Total Current Contract Amount Authority: $147,860.39 (excluding transactional fees that currently range from 2.08% to 3.64%) Original Approval: 2/4/2013, $87,860.39 Previous Increase(s): 5/19/2015, $60,000.00 This Increase Requested: $40,000.00 Estimated Fiscal Impact: FY 2018 $20,000.00, FY 2019 $20,000.00 Accounts: Professional Services 51001.520840 Contract Number(s): 12-54-300 Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. The Vendor has met the Minority and Women Business approvePass Action details Not available
17-0264 1 Chicago Public Art Group, Chicago, IllinoisContract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Conservation and Experiential Programming Vendor: Chicago Public Art Group, Chicago, Illinois Request: Authorization for the Forest Preserve District of Cook County to increase contract Good(s) or Service(s): Creation of Public Art Work Original Contract Period: 2/3/2017 - 2/2/2018 Proposed Contract Period Extension: N/A Total Current Contract Amount Authority: $60,000.00 Original Approval: 2/3/2017, $60,000.00 Previous Increase(s): N/A This Increase Requested: $25,000.00 Estimated Fiscal Impact: FY 2017 $25,000.00 Accounts: Special Events 51001.520635; Land Improvements 51009.560019, 51052.560019, 51054. 560019, 51055.560019, 51056.560019, 51057.560019 Contract Number(s): 16-35-301 Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. District(s): 9 Summary: An increased amount is proposed for this contract regarding a public art project at the Preserves’ General Headquarters for two purposes: (1) to increase funding for ChicagoapprovePass Action details Not available
17-0270 1 Chicago Commercial Construction Inc.(”CCC”), Chicago, IllinoisContract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Planning and Development Vendor: Chicago Commercial Construction Inc.(”CCC”), Chicago, Illinois Request: Authorization for the Forest Preserve District of Cook County to extend contract Good(s) or Service(s): Orland Grasslands Site Improvements Original Contract Period: 1/16/2015 - 8/14/2015 Proposed Contract Period Extension: 8/1/2017 - 11/30/2017 (122 day extension) Previous Board Increase(s) or Extension(s): 10/6/2015, 10/15/2015 - 7/11/2016 (270 day extension); 9/13/2016, 7/12/2016 - 7/31/2017 (385 day extension, retroactive) Previous Chief Procurement Officer Increase(s) or Extension(s): 8/15/2015 - 10/14/2015 (60 day extension) Total Current Contract Amount Authority: $319,595.46 Original Approval: 12/16/2014, $319,595.46 Previous Increase(s): N/A This Increase Requested: N/A Estimated Fiscal Impact: None Accounts: Recreation Landscape Accounts 51025.560020, 51052.560020 and 51054.560020 Contract Number(s): 13-80-02-05C3 Concurrences: The Chief Financial Officer and Chief Attorney have approved thiapprovePass Action details Not available
17-0286 1 Northwestern University - Center for Public Safety, Evanston, IllinoisContract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Office of the General Superintendent Vendor: Northwestern University - Center for Public Safety, Evanston, Illinois Request: Authorization for the Forest Preserve District of Cook County to extend contract Good(s) or Service(s): Northwestern University - Center for Public Safety is conducting a study to document the physiological benefits of spending time in nature. Original Contract Period: 5/1/2016 - 4/30/2017; 60 day administrative extension 5/1/2017 - 6/29/2017 Proposed Contract Period Extension: 6/30/2017, retroactive - 12/31/2017 Total Current Contract Amount Authority: $5,000.00 Original Approval: 5/1/2016, $5,000.00 Previous Increase(s): $0 This Increase Requested: $0 Estimated Fiscal Impact: N/A Accounts: Consulting and Management Services 51001.520850 Contract Number(s): 15-10-001 (Next Century Conservation Plan Launch Early Action Plans); Walking Green: Developing an evidence-base for Nature Prescriptions Concurrences: The Chief Financial Officer and Chief AttoapprovePass Action details Not available
17-0271 1 CBS EcoMedia Inc., Manhattan Beach, CaliforniaPartnership AgreementPROPOSED PARTNERSHIP AGREEMENT Request: Requesting authorization for the Forest Preserve District of Cook County (the “Preserves”) to enter into a Partnership Agreement with CBS EcoMedia Inc., 919 Manhattan Avenue, Suite 100, Manhattan Beach, California, 90266. Reason: The Preserves wishes to enter into a partnership agreement with CBS EcoMedia (“EcoMedia”) whereby the Preserves will be considered for future funding and sponsorship support for qualified projects on which the Preserves, EcoMedia, and a potential sponsor agree. If and when a qualified project is agreed to by the Preserves, EcoMedia and a potential sponsor, a separate support agreement for the project will be executed. Please note that it is anticipated that EcoMedia will provide the Preserves, under a separate agreement, with a one year $25,000 grant for a paddling program located in the Preserves’ central zone and focused in Maywood, Illinois. Contract period: 8/1/2017 - 7/31/2020 Fiscal Impact: $0 Account(s): N/A Concurrences: CBS EcoMedia Inc., is in good standing with the State of Illinois.approvePass Action details Not available
17-0230 1 Village of Winnetka, IllinoisIntergovernmental AgreementPROPOSED INTERGOVERNMENTAL AGREEMENT Department: Planning and Development Other Part(ies): Village of Winnetka, Illinois Request: Authorization to enter into a Memorandum of Understanding (“MOU”) regarding a Stormwater Management Wetlands Project in the Skokie Lagoons Preserves, south of Willow Road. Goods or Services: Winnetka would like to use approximately 18.6 acres of Preserves property to construct, operate, and maintain Stormwater Management Wetlands Project. Agreement Number(s): N/A Agreement Period: Ten (10) years from date of execution, unless terminated earlier Fiscal Impact: $50,000 Revenue Generating Accounts: N/A District(s): 13 Summary: The proposed Stormwater Management Wetlands Project consists of an open-water feature, wetlands and sedge meadow. The project will provide an additional 74 acre-feet of stormwater storage on the Preserves land as part of a comprehensive stormwater plan that includes a variety of additional conveyance, storage, and green infrastructure facilities. Winnetka will provide water quality imprapprovePass Action details Not available
17-0259 1 University of Illinois, Illinois Sustainable Technology Center (“ISTC”)Intergovernmental AgreementPROPOSED INTERGOVERNMENTAL AGREEMENT Agency: University of Illinois, Illinois Sustainable Technology Center (“ISTC”) Other Part(ies): The Forest Preserve District of Cook County (the “Preserves”) Request: Approval of Intergovernmental Agreement Goods or Services: Professional services for assisting Preserve “Green Team” members on the creation and implementation of the “Sustainability Master Plan.” Agreement Number(s): N/A Agreement Period: Twelve (12) months from the date of execution Fiscal Impact: $10,500.00 Accounts: Consulting and Management Services, 51001.520850 District(s): Districtwide Summary:The proposed intergovernmental agreement (“IGA”) provides for the creation and implementation of the Preserves’ “Sustainability Master Plan” with ISTC’s assistance. The Preserves is striving to become a leader and model in sustainability practices. In 2014/2015 ISTC, a unit of the Prairie Research Institute at the University of Illinois at Urbana-Champaign worked with Preserve staff to assess the current state of materials management operations and oppapprovePass Action details Not available
17-0274 1 Village of Oak Park, IllinoisIntergovernmental Agreement AmendmentPROPOSED INTERGOVERNMENTAL AGREEMENT AMENDMENT Department: Office of the General Superintendent Other Part(ies): Village of Oak Park, Illinois Request: Authorization to amend an existing Intergovernmental License Agreement Goods or Services: The proposed amendment increases from fifteen (15) to thirty (30) the number of parking spaces available for the Forest Preserves of Cook County (the “Preserves”) at the Village of Oak Park’s Lot Number 18, for the purpose of parking Preserves’ motor pool passenger vehicles. In exchange for the fifteen (15) additional parking spaces at Lot Number 18, the Preserves will provide an additional 2 acres of storage area for the Village’s Public Works Department at a Maintenance Facility of the Preserves. Agreement Number: N/A Agreement Period: 8/4/2014 - 8/3/2024, with two (2) successive five (5) year renewal terms Fiscal Impact: None Accounts: N/A District(s): 1 Summary: In 2014, the Village of Oak Park (the “Village”) and the Preserves entered into an Intergovernmental License Agreement whereby the Village licensed to the approvePass Action details Not available
17-0266 1 Land Management Guidelines 2017ReportREPORT Department: Resource Management Request: Approval Report Title: Land Management Guidelines Report Period: 2017 Summary: The Forest Preserves of Cook County (the “Preserves”) have revised the Land Management Guidelines, which were last revised in 2012. The document summarizes the goals and principles informing the expansion and restoration of the Preserves, as outlined in the Next Century Conservation Plan and Natural and Cultural Resources Master Plan. The Land Management Guidelines were created to provide confidence and transparency in the Preserves’ land management program, to both the Board of Commissioners and the general public.receive and filedPass Action details Not available
17-0071 1 Procurement and Disbursements May 2017ReportREPORT Department: Finance and Administration Request: Receive and File Report Title: Procurements and Disbursements Report Report Period: 5/1/2017 - 5/31/2017 Summary: Submitting the Procurements and Disbursements Report for the period of May 2017. This Report is to be received and filed in compliance with Section 1-8-2(BB) of the District’s Code of Ordinances.receive and filedPass Action details Not available
17-0265 1 Forest Preserves of Cook County Calendar - 7/20/2017 - 9/12/2017Calendar of EventsPROPOSED CALENDAR OF EVENTS Department: Conservation and Experiential Programming Summary: Forest Preserves of Cook County Calendar - 7/20/2017 - 9/12/2017 Today! Thursday, 7/20; 11 am - 2 pm Insect Fest, Cummings Square, River Forest Come celebrate and learn about insects. Explore how pollinators help us. Build a bug playground. Follow the migratory patterns of monarch butterflies and learn how to create habitat for them locally. For more information, call 708-386-4042. All ages. Daily through Monday, 9/4; 10 am - 5 pm (weather permitting) Butterflies & Blooms; Regenstein Learning Campus; Chicago Botanic Garden, Glencoe This wonderful exhibition, where visitors can immerse themselves in a habitat filled with hundreds of live butterflies, has become a Garden favorite. Fee applies. Daily through 9/17; 10 am - 5 pm Dinos and Dragons, Chicago Zoological Society/Brookfield Zoo, Brookfield Brookfield Zoo’s summer Dinos & Dragons exhibit features 17 animatronic creatures, including the Stegosaurus, Apatosaurus, Tyrannosaurus rex, and Chinese dragon. Zoogoers can alsoreceive and filedPass Action details Not available
17-0288 1  Journal of ProceedingsJOURNAL OF PROCEEDINGS SECRETARY TO THE BOARD, Matthew B. DeLeon, presented in printed form a record of the Journal of Proceedings of the regular meeting held on 6/6/2017 .deferPass Action details Not available
17-0277 1 Finance Subcommittee Meeting on Workers’ Compensation -6/18/2017Recommendation of the Finance Subcomittee (Workers' Compensation)RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (WORKERS’ COMPENSATION) Finance Subcommittee Meeting on Workers’ Compensation -7/18/2017 The Finance Subcommittee on Workers’ Compensation met on the above listed date and recommends the following for approval: Workers’ Compensation Claims approved Fiscal Year 2017 to present: $350,804.88 Workers’ Compensation Claims to Be Approved: $2,599.65 Workers’ Compensation Lien Recovery to be Approved: $5,500.00approvePass Action details Not available
17-0278 1 Finance Subcommittee Meeting on Litigation -06/06/2017Recommendation of the Finance Subcommittee (Litigation)RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) Finance Subcommittee Meeting on Litigation -06/06/2017 The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval: Proposed Settlements Approved Fiscal Year 2017 to Present: $1,745,013.80 Proposed Settlements to Be Approved: $12,500.00 Legal Fees Approved Fiscal Year 2017 to Present: $565,293.29 Legal Fees for 06/06/2017 to Be Approved: $56,334.76approvePass Action details Not available
17-0279 1 Finance Subcommittee Meeting on Litigation -07/18/2017Recommendation of the Finance Subcommittee (Litigation)RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) Finance Subcommittee Meeting on Litigation -07/18/2017 The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval: Proposed Settlements Approved Fiscal Year 2017 to Present: $1,757,513.80 Proposed Settlements to Be Approved: $162,802.59 Legal Fees Approved Fiscal Year 2017 to Present: $621,628.05 Legal Fees for 07/18/2017 to Be Approved: $80,734.70approvePass Action details Not available
17-0250 1 All Masonry Construction Co., Inc., Chicago, IllinoisBid RecommendationPROPOSED BID RECOMMENDATION Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT Department: Planning and Development Request: Authorization for the Forest Preserves District of Cook County (the “Preserves”) to enter into a construction contract with All Masonry Construction Co., Inc., Chicago, Illinois to remove and replace roofs for Chick Evans Golf Course Concession Building in Morton Grove and Edgebrook Golf Course Garage in Chicago. Reason: 17-80-13-R Roof Replacement at Chick Evans Golf Course Concession Building and Edgebrook Golf Course Garage - Rebid. The work includes, but is not limited to, roof system replacement including deck and structural repairs at two (2) buildings at separate sites and other work as described in the drawings and building specifications. Bids for this project were originally to be opened on 6/16/2017 however only one bid was received at that time. According to the Preserve’s purchasing code that bid was not opened and the project was re-issued for bid. Bid Opening Date: 6/30/2017 Bid Results: Firm approvePass Action details Not available
17-0251 1 Robe, Inc., Chicago, IllinoisBid RecommendationPROPOSED BID RECOMMENDATION Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT Department: Planning and Development Request: Authorization for the Forest Preserves District of Cook County (the “Preserves”) to enter into a construction contract with Robe, Inc., 6150 N. Northwest Highway, Chicago, Illinois to make exterior repairs at McGinnis Field Station in Orland Park and Sagawau Farmhouse in Lemont. Reason: 17-80-44 New roof and exterior renovations at McGinnis Field Station and Sagawau Farmhouse. The work includes, but is not limited to, new roof, window, and siding removal and replacement at McGinnis Field Station and exterior wall removal and rebuilding at Sagawau Farmhouse and other work as described in the drawings and building specifications. Bid Opening Date: 6/9/2017 Bid Results: Firm Total Bid 1. Robe, Inc. $272,890.00* 2. Gharari Associates $303,700.00 3. Ujamaa Construction $452,658.00 * Robe, Inc.’s bid was read into the record as $273,166.00, but after further examination, theapprovePass Action details Not available
17-0252 1 Bully and Andrews, Chicago, IllinoisBid RecommendationPROPOSED BID RECOMMENDATION Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT Department: Planning and Development Request: Authorization for the Forest Preserves District of Cook County (the “Preserves”) to enter into a construction contract with Bully and Andrews, Chicago, Illinois to make masonry repairs at The Harold “Hal” Tyrrell Trailside Museum of Natural History in River Forest. Reason: 17-80-22 Masonry repairs at The Harold “Hal” Tyrrell Trailside Museum of Natural History. The work includes, but is not limited to, masonry repairs, tuck-pointing, and selective brick replacement to the mid 1870’s historic building at The Harold “Hal” Tyrrell Trailside Museum of Natural History and other work as described in the drawings and building specifications. Bid Opening Date: 6/28/2017 Bid Results: Firm Total Bid 1. Bully and Andrews $257,777.00 2. Otto Baum, Inc. $268,825.00 Estimated Fiscal Impact: $257,777.00 Contract Period: Two hundred ten (210) days after issuance of notice to proceed. approvePass Action details Not available
17-0260 1 Ujamma, Inc., Chicago, IllinoisBid RecommendationPROPOSED BID RECOMMENDATION Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT Department: Planning and Development Request: Authorization for the Forest Preserves District of Cook County (the “Preserves”) to enter into a construction contract with Ujamma, Inc., Chicago, Illinois to perform building renovations including the addition of a heating system for Skokie Resource Management garage in Glenview, Illinois. Reason: 16-80-38 Building renovations including addition of heating system at Skokie Resource Management garage. The work includes, but is not limited to the addition of a complete interior wall and ceiling insulation with facing system, a heating and exhaust system, an underground gas line, upgrades to incoming electrical service, associated electrical re-work at interior insulation, other improvements to an existing metal garage building, and other work as described in the drawings and building specifications. Bid Opening Date: 6/30/2017 Bid Results: Firm Total Bid 1. Ujamaa, Inc. $187,073.00 2. RoapprovePass Action details Not available
17-0268 1 Enlight Corporation, Chicago, IllinoisBid RecommendationPROPOSED BID RECOMMENDATION Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT Department: Planning and Development Request: Authorization for the Forest Preserve District of Cook County (“the Preserves”) to enter into a construction contract with Enlight Corporation primary place of business Chicago, Illinois for Bridge Repairs, Regions 7-9. Reason: Contract #17-80-53 Bridge Repairs, Regions 7-9. The work includes repairs to bridges at Black Partridge Woods, McClaughrey Springs Woods, St. Mihiel Woods East, Indian Hill Woods, Joe Orr Woods and Glenwood Woods South, including, but not limited to handrail replacement, concrete repairs, masonry repair, trail repair, cleaning, painting, and other related work as specified in the plans and specifications. Bid Opening Date: 6/23/2017 Bid Results: Firm Total Bid 1. Enlight Corporation $416,607.50 2. Industria, Inc. $455,815.00 3. Schaefges Brothers, Inc. $482,014.80 Estimated Fiscal Impact: $416,607.50 Contract Period: One hundred and eighty (180) days from notice to proceed. AapprovePass Action details Not available
17-0269 1 Enlight Corporation, Chicago, IllinoisBid RecommendationPROPOSED BID RECOMMENDATION Presented by: ARNOLD RANDALL, GENERAL SUPERINTENDENT Department: Planning and Development Request: Authorization for the Forest Preserve District of Cook County (“the Preserves”) to enter into a construction contract with Enlight Corporation primary place of business Chicago, Illinois for Multi-Use Trail & Culvert Repairs at Swallow Cliff Woods - North, Dam No. 1 Woods - East, and Maple Lake - East. Reason: Contract #17-80-48 Multi-Use Trail & Culvert Repairs. The work includes, but is not limited to, earthwork; grading and shaping ditches; aggregate trail repair; culvert removal, replacement, and repair; headwall repair and reconstruction; erosion control; landscaping, and other related work as specified in the plans & specifications. Bid Opening Date: 6/23/2017 Bid Results: Firm Total Bid 1. Enlight Corporation $169,959.41* 2. Lifco Construction $219,623.00 3. Industria, Inc. $229,550.00 4. Meru Corporation $272,831.00 *Enlight’s bid was read into the record as $178,961.91, but after further examiapprovePass Action details Not available
17-0070 1 Corporate Fund Analysis of Revenue and Expense 5/1/2017/ - 5/31/2017ReportREPORT Department: Finance and Administration Request: Receive and File Report Title: Corporate Fund Analysis of Revenue and Expense Report Period: 5/1/2017/ - 5/31/2017 Summary: Detailed Fund Analysis Revenue and Expense report for May 2017.approvePass Action details Not available