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Meeting date/time:
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5/17/2018
11:00 AM
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Minutes status:
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Draft
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Meeting location:
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Camp Shabbona Woods, in the pavilion, located at 15810 South Torrence Avenue, South
Holland, Illinois 60473
Camp Shabbona Woods, in the pavilion, located at 15810 South Torrence Avenue, South
Holland, Illinois 60473
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18-0222
| 1 | | Elk Grove Village, Illinois | Intergovernmental Agreement | PROPOSED INTERGOVERNMENTAL AGREEMENT
Department: Planning and Development
Other Part(ies): Elk Grove Village, Illinois
Request: Authority to enter into an Intergovernmental Agreement (IGA) with Elk Grove Village for the construction and maintenance of two trail connections from Arlington Heights Road to the Busse Woods Bicycle Trail in the Ned Brown Forest Preserve.
Goods or Services: The Forest Preserve District of Cook County (the “Forest Preserves”) operates and maintains the Busse Woods Bicycle Trail in Northwestern Cook County. The Village proposes to construct two (2) trail segments to connect residents and businesses east of Arlington Heights Road to the Busse Woods Bicycle Trail on the west side of Arlington Heights Road. The first connection is approximately 60 linear feet of paved trail from Arlington Heights Road at North West Point Boulevard and the second is approximately 650 linear feet from Arlington Heights Road at Oakton Avenue.
Elk Grove Village will be responsible for design, construction and future maintenance costs associated with the p | | |
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18-0222
| 1 | | Elk Grove Village, Illinois | Intergovernmental Agreement | PROPOSED INTERGOVERNMENTAL AGREEMENT
Department: Planning and Development
Other Part(ies): Elk Grove Village, Illinois
Request: Authority to enter into an Intergovernmental Agreement (IGA) with Elk Grove Village for the construction and maintenance of two trail connections from Arlington Heights Road to the Busse Woods Bicycle Trail in the Ned Brown Forest Preserve.
Goods or Services: The Forest Preserve District of Cook County (the “Forest Preserves”) operates and maintains the Busse Woods Bicycle Trail in Northwestern Cook County. The Village proposes to construct two (2) trail segments to connect residents and businesses east of Arlington Heights Road to the Busse Woods Bicycle Trail on the west side of Arlington Heights Road. The first connection is approximately 60 linear feet of paved trail from Arlington Heights Road at North West Point Boulevard and the second is approximately 650 linear feet from Arlington Heights Road at Oakton Avenue.
Elk Grove Village will be responsible for design, construction and future maintenance costs associated with the p | | |
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18-0157
| 1 | | Ujamaa Inc., Chicago, Illinois | Contract Amendment | PROPOSED CONTRACT AMENDMENT
Department(s): Planning & Development
Vendor: Ujamaa Inc., Chicago, Illinois
Request: Authorization for the Forest Preserve District of Cook County to extend and increase a previously executed contract
Good(s) or Service(s): Construction services at Skokie Resource Management garage in Glenview, Illinois
Original Contract Period: Two hundred ten (210) days (9/7/2017 - 4/6/2018); Administrative extension for sixty (60) days (4/7/2018 - 6/4/2018)
Proposed Contract Period Extension: One hundred twenty (120) days (6/5/2018 - 10/3/2018)
Total Current Contract Amount Authority: $187,073.00
Original Approval: 7/20/2017, $187,073.00
Previous Increase(s): N/A
This Increase Requested: $30,852.21
Estimated Fiscal Impact: $30,852.21
Accounts: Building accounts: 51025.560106, 51026.560106, 51054.560106, 51055.560106, 51056.560106, 51057.560106, 51058.560106 and 51009.560106
Contract Number(s): 16-80-38
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
The V | | |
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18-0201
| 1 | | U.S. Department of Agriculture - Natural Resource Conservation Service (“USDA NRCS”) | Grant Award | PROPOSED GRANT AWARD
Department: Resource Management
Grantee: Forest Preserve District of Cook County (the “Forest Preserves”)
Grantor: U.S. Department of Agriculture - Natural Resource Conservation Service (“USDA NRCS”)
Request: Authorization to accept grant
Purpose: The Forest Preserves received grant funding from the USDA NRCS in support of habitat restoration activities at Turnbull Woods in Glencoe, Eggers Woods in Chicago, and Powderhorn Prairie in Burnham. These USDA NRCS grant funds are provided through the Great Lakes Restoration Initiative.
Grant Amount: $70,700.00
Grant Period: Date of execution - 5/31/2019
Fiscal Impact: $70,050.00 match, plus $650.00 in staff time
Accounts: EAB Tree Removal 51009.521456, 51058.521456, Vegetation Management 51009.521455, 51058.521455, Habitat Enhancement 51009.521452, 51058.521452, Habitat Restoration 51009.521444, 51058.521444, Mitigation Accounts: 51010.5131
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
District(s): 4 and 13
Summary: Building | | |
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18-0234
| 1 | | dsi Associates, Inc., Burr Ridge, Illinois | Contract Amendment | PROPOSED CONTRACT AMENDMENT
Department(s): Planning and Development
Vendor: dsi Associates, Inc., Burr Ridge, Illinois
Request: Authorization for the Forest Preserve District of Cook County to increase an existing professional services contract
Good(s) or Service(s): Project management/owner’s representative services for various construction projects.
Original Contract Period: One (1) year (10/3/2016 - 10/2/2017); Board extension approved on 9/12/17 for one (1) year (10/3/2017 - 10/2/2018)
Proposed Contract Period Extension: N/A
Total Current Contract Amount Authority: $60,000.00
Original Approval: 10/3/2016, $60,000.00
Previous Increase(s): N/A
This Increase Requested: $18,288.98
Estimated Fiscal Impact: $18,288.98
Accounts: Professional Services accounts: 51054.520860, 51055.520860, 51056.520860, 51057.520860, 51058.520860 and 51009.520860
Contract Number(s): 16-80-30
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
The Vendor has met the Minority and Women Business E | | |
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18-0235
| 1 | | 17-0393 Silk Screen Express, Inc., Tinley Park, Illinois | Previously Approved Item Amendment | PROPOSED PREVIOUSLY APPROVED ITEM AMENDMENT
Department: Resource Management
Request: Authorization for the Forest Preserve District of Cook County (the “Forest Preserves”) to utilize additional accounts for logoed apparel manufacturing services provided by Silk Screen Express as part of contract #17-31-110R. Additional accounts are being added to provide a more comprehensive funding pool, utilizing funds from multiple departments.
The contract was originally approved by the Board of Commissioners on 11/14/2017. All other details of the contract remain unchanged.
Item Number: 17-0393
Fiscal Impact: No additional fiscal impact
Account(s): Apparel Accounts 51001.53010, 51001.560019, 51001.530130
District(s): Districtwide
Original Text of Item:
PROPOSED CONTRACT
Department(s): Office of the General Superintendent
Vendor: Silk Screen Express, Inc., Tinley Park, Illinois
Request: Authorization for the Forest Preserve District of Cook County to enter into and execute
Good(s) or Service(s): Apparel with logo
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18-0236
| 1 | | Trees “R” Us, Wauconda, Illinois | Contract Amendment | PROPOSED CONTRACT AMENDMENT
Department(s): Resource Management
Vendor: Trees “R” Us, Wauconda, Illinois
Request: Authorization for the Forest Preserve District of Cook County to extend contract
Good(s) or Service(s): Tree removal at Somme Nature Preserve
Original Contract Period: 9/13/2016 - 10/31/2017, with an initial extension through 4/30/2018 which was approved by the Board of Commissioners on 6/6/2017
Proposed Contract Period Extension: 5/1/2018, retroactive - 4/30/2019
Total Current Contract Amount Authority: $21,285.00
Original Approval: 9/13/2016, $21,285.00
Previous Increase(s): N/A
This Increase Requested: N/A
Estimated Fiscal Impact: N/A
Accounts: Habitat Enhancement 51009.521452, Potential Grant Match and Work Fund 51009.521440, Grant Accounts: 51010.29982, 51010.22522
Contract Number(s): 16-31-115
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
District(s): 14
Summary: This is an amendment for an extension of time only. Contract #16-31-115 consists of | | |
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18-0238
| 1 | | Robe, Inc., Chicago, Illinois | Contract Amendment | PROPOSED CONTRACT AMENDMENT
Department(s): Planning and Development
Vendor: Robe, Inc., Chicago, Illinois
Request: Authorization for the Forest Preserve District of Cook County to extend an existing executed contract
Good(s) or Service(s): Construction contract to make exterior repairs at McGinnis Field Station in Orland Park and Sagawau Farmhouse in Lemont.
Original Contract Period: Two hundred ten (210) days (8/31/2017 - 3/29/2018); Administrative extension for sixty (60) days (3/30/2018 - 5/28/2018)
Proposed Contract Period Extension: Ninety (90) days (5/29/2018 - 8/27/2018)
Total Current Contract Amount Authority: $279,665.00
Original Approval: 7/20/2017, $272,890.00
Previous Increase(s): Administrative increase, $6,775.00
This Increase Requested: N/A
Estimated Fiscal Impact: N/A
Accounts: N/A
Contract Number(s): 17-80-44
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
The Vendor has met the Minority and Women Business Enterprise Ordinance Provisions.
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18-0239
| 1 | | Meru Corporation, Niles, Illinois | Contract Amendment | PROPOSED CONTRACT AMENDMENT
Department(s): Planning and Development
Vendor: Meru Corporation, Niles, Illinois
Request: Authorization for the Forest Preserve District of Cook County to extend a previously executed contract
Good(s) or Service(s): Construction contract to install new water service for Southwest Police Headquarters in Palos Park and for Schiller Woods Flush Toilet in Chicago, Illinois
Original Contract Period: Two hundred forty (240) days (7/21/2017 - 3/19/2018) Administrative extension for sixty (60) days (3/20/2018 - 5/19/2018)
Proposed Contract Period Extension: Ninety (90) days (5/20/2018 - 8/18/2018)
Total Current Contract Amount Authority: $481,000.00
Original Approval: 3/9/2017, $491,894.00
Previous Increase(s): 10,894.00
This Increase Requested: N/A
Estimated Fiscal Impact: N/A
Accounts: N/A
Contract Number(s): 17-80-16
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
The Vendor has met the Minority and Women Business Enterprise Ordinance Provisions.
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18-0243
| 1 | | Western Remac, Inc., Woodridge, Illinois | Contract Amendment | PROPOSED CONTRACT AMENDMENT
Department(s): Planning & Development
Vendor: Western Remac, Inc., Woodridge, Illinois
Request: Authorization for the Forest Preserve District of Cook County to extend contract
Good(s) or Service(s): Fabrication and installation of Gateway signs Districtwide
Original Contract Period: One hundred eighty (180) days (3/29/2017 - 9/29/2017); Board extension approved on 9/12/2017 for six (6) months (9/30/2017 - 3/30/2018); Administrative extension: sixty (60) days (3/31/2018 - 5/29/2018)
Proposed Contract Period Extension: Six (6) month extension from (5/30/2018) - (11/29/2018)
Total Current Contract Amount Authority: $377,336.00
Original Approval: 3/9/2017, $377,336.00
Previous Increase(s): N/A
This Increase Requested: N/A
Estimated Fiscal Impact: None
Accounts: Site Amenities: 51025.560060, 51026.560060, 51054.560060. 51055.560060, 51056.560060, 51057.560060, 51058.560060, 51009.560060 and Grant Account 51010.560060
Contract Number(s): 17-80-15
Concurrences:
The Chief Financial Officer and C | | |
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18-0245
| 1 | | Programming Partnerships | Miscellaneous Item of Business | PROPOSED MISCELLANEOUS ITEM OF BUSINESS
Department: Conservation & Experiential Programming
Good(s) or Service(s): Programming Partnerships
Fiscal Impact: $75,000.00
Accounts: Special Events 51001.520635; Community Trust Grant 51010.520830
Summary: The Forest Preserve District of Cook County (the “Forest Preserves”) requests authorization for the General Superintendent or a designee to have discretionary spending up to $75,000.00 through the remainder of 2018 to support educational and recreational program services with a variety of program partners that could include, but are not limited to, artists, arts groups, youth development groups, program trainers, curriculum development, and cultural groups. These program partners would be engaged for periods of less than one (1) year and individual contract payments amounts would not exceed $5,000.00.
The program partnerships would be proposed or vetted by the Forest Preserves’ Conservation and Experiential Programming team and selected based on community involvement, ability to provide the service, ability to bri | | |
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18-0242
| 1 | | Procurement and Disbursements 3/1/2018 - 3/31/2018 | Report | REPORT
Department: Finance and Administration
Request: Receive and File
Report Title: Procurement and Disbursements
Report Period: 3/1/2018 - 3/31/2018
Summary: Submitting the Procurements and Disbursements Report for the period of March 2018. The Report is to be received and filed in compliance with Section 1-8-2 (BB) of the Forest Preserve District of Cook County’s Code of Ordinances | | |
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18-0244
| 1 | | Forest Preserve District of Cook County Annual Business Diversity Report FY 2017 | Report | REPORT
Department: Finance and Administration
Request: Refer to Contract Compliance Committee
Report Title: Forest Preserve District of Cook County Annual Business Diversity Report FY 2017
Report Period: 1/1/2017 - 12/31/2017
Summary: The Forest Preserve District of Cook County (the “Forest Preserves”) began publishing annual diversity reports in 2014 making this information available to the public. This report is the Forest Preserves’ fourth annual report, and the first using the Contract Compliance Reporting System. This report details the Forest Preserves’ efforts ensuring minority and women-owned businesses have access to public contracting opportunities. The report includes contract dollars awarded and contract payments by the Forest Preserves as reported by vendors. | | |
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18-0240
| 1 | | Forest Preserves of Cook County Calendar 5/18/2018 - 6/5/2018 | Calendar of Events | PROPOSED CALENDAR OF EVENTS
Department: Forest Preserves of Cook County Calendar 5/18/2018 - 6/5/2018
Summary: Friday, 5/18; 6pm - 8pm
Campfire Cooking Workshop; Camp Reinberg, Palatine
Learn how to make great tasting and easy meals over a fire using cast-iron and basic campfire cooking techniques. Ages 14 & up. Registration required, email experience.camping@cookcountyil.gov.
Friday, 5/18 - Sunday, 5/20; 10am - 4pm
Get Growing Weekend, Chicago Botanic Garden, Glencoe
Get Growing weekend includes a plant sale featuring one-of-a -kind plants and unique containers, spring marketplace, demonstration, and talks.
Saturday, 5/19; 6am - noon
“The Big Sit” Birdwatching; Trailside Museum of Natural History, River Forest
Join us for a relaxed bird-watching experience. Stop by anytime to see how many birds we can spot or hear. All ages.
Saturday, 5/19; 6am - noon
Big Sit; Little Red Schoolhouse Nature Center, Willow Springs
Join us and help record all of the birds seen or heard from a 17-foot circle. No registration required.
Saturday, 5/19; 1:30pm
Frog Fren | | |
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18-0252
| 1 | | | Journal of Proceedings | JOURNAL OF PROCEEDINGS
SECRETARY TO THE BOARD, Matthew B. DeLeon, presented in printed form a record of the Journal of Proceedings of the regular meeting held on 4/24/2018. | | |
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18-0246
| 1 | | RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION)
Finance Subcommittee Meeting on Litigation -4/24/2018 | Recommendation of the Finance Subcommittee (Litigation) | RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION)
Finance Subcommittee Meeting on Litigation -4/24/2018
The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval:
Proposed Settlements Approved Fiscal Year 2018 to Present: $136,982.64
Proposed Settlements to Be Approved: $26,275.28
Legal Fees Approved Fiscal Year 2018 to Present: $244,661.75
Legal Fees for 4/24/2018 to Be Approved: $53,791.78 | | |
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18-0247
| 1 | | RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION)
Finance Subcommittee Meeting on Litigation -5/15/2018 | Recommendation of the Finance Subcommittee (Litigation) | RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION)
Finance Subcommittee Meeting on Litigation -5/15/2018
The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval:
Proposed Settlements Approved Fiscal Year 2018 to Present: $163,257.92
Proposed Settlements to Be Approved: $95,011.34
Legal Fees Approved Fiscal Year 2018 to Present: $298,453.53
Legal Fees for 5/15/2018 to Be Approved: $52,115.39 | | |
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18-0250
| 1 | | RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (WORKERS’ COMPENSATION) | Recommendation of the Finance Subcomittee (Workers' Compensation) | RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (WORKERS’ COMPENSATION)
Finance Subcommittee Meeting on Workers’ Compensation -5/15/2018
The Finance Subcommittee on Workers’ Compensation met on the above listed date and recommends the following for approval:
Workers’ Compensation Claims approved Fiscal Year 2018 to present: $224,067.70
Workers’ Compensation Claims to Be Approved: $23,625.42 | | |
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18-0241
| 1 | | Corporate Fund Analysis of Revenue and Expense 1/1/2018 - 3/31/2018 | Report | REPORT
Department: Finance and Administration
Request: Receive and File
Report Title: Corporate Fund Analysis of Revenue and Expense
Report Period: 1/1/2018 - 3/31/2018
Summary: Detailed Fund Analysis Revenue and Expense Report for March 2018 | | |
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