Meeting Name: FPD Board of Commissioners Agenda status: Final
Meeting date/time: 2/27/2024 10:00 AM Minutes status: Final  
Meeting location: Cook County Building, Board Room, 118 North Clark Street, Chicago, Illinois
Issued on: 2-22-2024
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments: To comment on an item on this agenda click here, Click to Watch Live, FPD Board 2-27-2024 Written Comment
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24-0131 1  ResolutionPROPOSED RESOLUTION HONORING CATHY GERAGHTY, RAQUEL GARCIA-ALVAREZ, XOCHITL LOPEZ, AND THE FOREST PRESERVES OF COOK COUNTY’S YOUTH OUTDOOR AMBASSADOR PROGRAM FOR RECEIVING CHICAGO WILDERNESS GEORGE B. RABB FORCE OF NATURE AWARDS WHEREAS, on January 17, 2024, Cathy Geraghty, Raquel Garcia-Alvarez and Xochitl Lopez, and the Forest Preserves of Cook County’s Youth Outdoor Ambassador Program were all honored with a Chicago Wilderness George B. Rabb Force of Nature Award during a ceremony held at the Morton Arboretum in Lisle, Illinois; and WHEREAS, the George B. Rabb Force of Nature Awards recognize individuals and organizations whose conservation, restoration, advocacy or educational activities in the region are inspirational examples for others; and WHEREAS, Cathy Geraghty, Director of Strategic Initiatives for the Forest Preserves, was recognized as one of the region’s most ardent champions of biodiversity, dedicating her professional career and her free time to protecting nature; and WHEREAS, she has led many successful initiatives, including the Next Century Conservation Plan aapprovePass Action details Not available
24-0090 1  OrdinancePROPOSED ORDINANCE AN ORDINANCE TO CREATE A FOREST PRESERVE NEAR SWEET WOODS AN ORDINANCE CREATING A FOREST PRESERVE in part of Section 23, Township 35 North, Range 14, East of the Third Principal Meridian, all in Cook County, Illinois near Sweet Woods in District 5. WHEREAS, the Board of Commissioners of the Forest Preserve District of Cook County, Illinois (the “District”), pursuant to the statutes in such case made and provided, has from time to time acquired by purchase, condemnation, gift, grant, devise, or otherwise, lands necessary and desirable for District purposes containing one or more natural forests or parts thereof, or lands connecting such forests or parts thereof, or lands capable of being reforested for the purpose of protecting and preserving the flora, fauna, and scenic beauties within the Forest Preserve District of Cook County, Illinois, and to restore, restock, protect, and preserve the natural forests and said lands together with their flora and fauna, as nearly as may be, in their natural state and condition, for the purpose of the education, pleasurereferPass Action details Not available
24-0089 1  Sale or Purchase of Real EstatePROPOSED SALE OR PURCHASE OF REAL ESTATE Department(s): Legal Department Other Part(ies): Larry A. Paarlberg and Marcia Christine Paarlberg, As Joint Tenants (Owners of Record) Request: It is respectfully requested that this proposed purchase be approved. Description of Real Estate: 1588 13th Street, Ford Heights, Cook County, Illinois Section: N/A Parcel(s): PINS 32-23-204-031 32-23-205-031 32-23-206-031 32-23-207-032 32-23-212-031 32-23-213-031 32-23-214-031 32-23-215-033 32-23-220-031 32-23-221-031 32-23-222-031 32-23-223-034 32-23-228-031 32-23-229-031 32-23-230-031 32-23-231-032 32-23-236-031 32-23-237-031 32-23-238-032 32-23-241-033 32-23-241-034 32-23-242-032 PARCEL 1: LOTS 16 TO 30 IN BLOCK 1, LOTS 1 TO 30 IN BLOCK 2, LOTS 1 TO 30 IN BLOCK 3, LOTS 1 TO 30 IN BLOCK 4, LOTS 1 TO 30 IN BLOCK 13, LOTS 1 TO 30 IN BLOCK 14, LOTS 1 TO 30 IN BLOCK 15, LOTS 16 TO 30 IN BLOCK 16, LOTS 16 TO 30 IN BLOCK 17, LOTS 1 TO 30 IN BLOCK 18, LOTS 1 TO 30 IN BLOCK 19, LOTS 1 TO 30 IN BLOCK 20, LOTS 1 TO 30 IN BLOCK 25, LOTS l TO 30 IN BLOCK 26, LOTS 1 TO 30 INreferPass Action details Not available
24-0139 1  Ordinance AmendmentPROPOSED ORDINANCE AMENDMENT CONTRACTS AND PURCHASES BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Title I - Administrative, Chapter 8 - District Finances, Section 2 - Contracts and Purchases of the Forest Preserve District of Cook County Code of Ordinances is hereby amended as Follows: Section. 1-8-2 CONTRACTS AND PURCHASES A. Conditions and Restrictions on Awarding a Contract B. Signatures Required on Contracts C. Purchase Orders D. Effect of Tax or Fee Delinquency E. Bids by Local Business F. Recycled Product Procurement Policy G. Cook County Resident Employment Requirement H. Contracts for Supplies, Material and Work I. Powers and duties of Purchasing Agent J. Rules and Regulations K. No Delegation of Power to Act for Expenditure Exceeding $150,000.00 L. Contracts for a Period Exceeding Three (3) Years M. Competitive Bidding Contracts N. Requests for Proposals or Requests for Qualifications O. Purchase Procedure P. Sole Source Procurements Q. Emergency Purchases R. [Section Deleted]. S. ConstrucreferPass Action details Not available
24-0140 1  OrdinancePROPOSED ORDINANCE DESIGN-BUILD PROCUREMENTS BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Title 1 - Administrative, Chapter 8 - District Finances, Section 6 - Design-Build Procurements of the Forest Preserve District of Cook County Code of Ordinances is hereby enacted as Follows: 1-8-6: Design-Build Procurements A. Definitions B. Solicitation of Proposals C. Scope and Performance Criteria D. Procedures for Selection E. Combined Evaluations Phases for Projects Estimated to be Less than $12,000,000 F. Submission of Proposals G. Award H. Reports and Evaluation Full text of this ordinance can be found here: Effective date: This ordinance shall be in effect on January 1, 2025.referPass Action details Not available
24-0117 2  ResolutionPROPOSED RESOLUTION FOREST PRESERVES OF COOK COUNTY REVISED REQUIREMENT FOR MODEL POLICE DEPARTMENT PROGRESS REPORTING TO THE BOARD OF COMMISSIONERS WHEREAS, in 2020, the Forest Preserves of Cook County (“Forest Preserves”) issued a Request for Proposals and retained Hillard Heintze to analyze the Forest Preserves’ Law Enforcement Department (i.e., “Police Department” or “Department”) and recommend best practices to: (a) maintain and strengthen police and community relations, (b) create a work culture that is inclusive and equitable to all people, and (c) support a diverse police force through recruitment, retention and promotion; and WHEREAS, the final report of the independent analysis of the Department from Hillard Heintze was presented to the Committee on Law Enforcement (the “Committee”) on September 21, 2021, and such report recommended best practices and includes a work plan, timetable, and cost estimates for implementing the best practices, as well as tools to measure progress toward those goals; and WHEREAS, the report outlined 21 recommendations needed to improve recruiapprovePass Action details Not available
24-0093 1  Grant AwardPROPOSED GRANT AWARD Department: Department of Resource Management Grantee: Forest Preserves of Cook County (the “Forest Preserves”) Grantor: The Morton Arboretum, Lisle, Illinois Request: Authorization to accept grant Purpose: Authorization is sought for the Forest Preserves to accept grant and enter into a subrecipient agreement with the Morton Arboretum for tree planting utilizing funds received through the U.S. Forest Service Urban and Community Forestry Program. Grant Amount: $30,000.00 Grant Period: 1/12/2024 (retroactive) - 9/30/2025 Fiscal Impact: Not to exceed $30,000.00 in direct match Accounts: Professional Services 51034.520840; Grant and Mitigation 51010.521444 and 51010.520840; and all future Professional Services and Grant and Mitigation accounts Concurrences: The Chief Financial Officer has approved this item. Final subrecipient agreement is subject to legal review and approval. District(s): 3, 4, 5 Summary: The Forest Preserves has been sub-awarded grant funds from the Morton Arboretum via the U.S. Forest Service Urban and Community ForestryapprovePass Action details Not available
24-0120 1  Grant AwardPROPOSED GRANT AWARD Department: Department of Planning and Development Grantee: Forest Preserves of Cook County (the “Forest Preserves”) Grantor: Illinois Department of Natural Resources, Springfield, Illinois Request: Authorization to accept grant Purpose: Authorization is sought for the Forest Preserves to accept and enter into an agreement with the Illinois Department of Natural Resources (IDNR) for Boat Area Access Development (BAAD) grant funding for development of a canoe launch project at Maywood Grove in Maywood, Illinois in Cook County. Grant Amount: $80,000.00 Grant Period: 4/1/2024 - 3/31/2026 Fiscal Impact: Not to exceed $268,000.00 ($210,000.00 match + $58,000.00 20% contingency). Estimated match in FY2024: $214,400.00; and $53,600.00 in FY2025 Accounts: Land Improvements 51009.560019, 51010.560019, 51033.560019, 51034.560019; and future Construction and Development accounts Concurrences: The Chief Financial Officer has approved this item. Final grant agreement is subject to legal review and approval. District(s): 1 Summary: The proposed grantapprovePass Action details Not available
24-0122 1  Grant AwardPROPOSED GRANT AWARD Department: Department of Planning and Development Grantee: Forest Preserves of Cook County (the “Forest Preserves”) Grantor: Illinois Department of Commerce and Economic Opportunity, Springfield, Illinois Request: Authorization to accept grant Purpose: Authorization is sought for the Forest Preserves to accept and enter into an agreement with the Illinois Department of Commerce and Economic Opportunity (DCEO) for grant funding awarded to conduct improvements of the Gold Star Memorial within Dan Ryan Woods in Chicago, Illinois in Cook County. Grant Amount: $100,000.00 Grant Period: 12/1/2023 (retroactive) - 11/30/2025 Fiscal Impact: Not to exceed $44,000.00 ($20,000.00 match + $24,000.00 20% contingency) Accounts: Professional Services 51009.520830, 51010.520830, 51033.520830, 51034.520830; and Land Improvements 51009.560019, 51010.560019, 51033.560019, 51034.560019 and future Construction & Development accounts Concurrences: The Chief Financial Officer has approved this item. Final grant agreement is subject to legal review and approval. DiapprovePass Action details Not available
24-0104 1  Grant Award AmendmentPROPOSED GRANT AWARD AMENDMENT Department: Department of Planning and Development Grantee: Forest Preserves of Cook County (the “Forest Preserves”) Grantor: The Illinois Department of Natural Resources (“IDNR”), Springfield, Illinois Request: Authorization to extend grant agreement. Purpose: To implement outdoor recreation improvements at Beaubien Woods in Chicago, including the development of a trail connection to the adjacent Altgeld Gardens neighborhood, which will increase outdoor recreation activities for all Cook County residents. Supplemental Grant Amount: N/A Grant Period: Two (2) years from date of full contract execution (10/1/2022 - 9/30/2024) Extension Period: 10/1/2024 - 9/30/2025 Fiscal Impact: Original: Not to Exceed $3,054,500.00 ($1,154,500.00 50% match + $575,000.00 25% contingency + $1,325,000.00 anticipated underground utility services to the site). Estimated impact without contingency and underground utility services: FY2023 $577,000.00 and FY 2024 $577,500.00. There is no additional cost associated with the extension. AccoapprovePass Action details Not available
24-0123 1  Grant Award AmendmentPROPOSED GRANT AWARD AMENDMENT Department: Department of Planning and Development Grantee: Forest Preserves of Cook County (the “Forest Preserves”) Grantor: The Illinois Department of Natural Resources (“IDNR”), Springfield, Illinois Request: Authorization to extend grant agreement. Purpose: To improve approximately three (3) miles of trail and enhance ADA access at two (2) trailhead parking lots at Tinley Creek Trail, located in Oak Forest, Illinois in the southwestern part of Cook County, Illinois. Supplemental Grant Amount: N/A Grant Period: 4/5/2022 - 3/31/2024 Extension Period: 4/1/2024 - 5/2/2025 Fiscal Impact: Original - Local match not to exceed $514,000.00; total estimated project cost: $714,000.00 ($595,000.00 plus 20% contingency). There is no additional cost associated with the extension. Accounts: Land Improvement 51010.560019 and 51029.560019 Date of Previous Board Authorization for Grant: 4/5/2022 (Board Item No. 22-0188) Previous Grant Amount: $200,000.00 Concurrences: The Chief Financial Officer has approved this item. Final grant amendmeapprovePass Action details Not available
24-0132 1  Partnership AgreementPROPOSED PARTNERSHIP AGREEMENT Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into a Partnership Agreement with the Chicago Horticultural Society, Glencoe, Illinois. Reason: The Forest Preserves and the Chicago Horticultural Society, which operates the Chicago Botanic Garden (the “Garden”), seek to partner for cooperative land management at Turnbull Woods, and to utilize the Garden’s unique expertise in plant propagation to assist with the launch of the Forest Preserves’ in-house seed amplification program. The Garden is a recognized global leader at the forefront of research on floristic genetics and species diversity for landscape restoration efforts throughout the Upper Midwest. Through this partnership, the Garden would recruit, hire, and train a plant Nursery Manager and a Nursery Technician to support restoration on Forest Preserves properties through the development of seed beds, greenhouse infrastructure, collection and propagation of seed, etc. The Garden will staff the positions for a two-year period starting approvePass Action details Not available
24-0118 1  Contract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Department of Conservation and Experiential Programming Vendor: Niles Animal Hospital PC, Niles, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to extend and increase contract Good(s) or Service(s): Ambassador Animal Veterinary Services Original Contract Period: 3/15/2021 - 3/14/2024 Proposed Contract Period Extension: 3/15/2024 - 12/31/2024 Total Current Contract Amount Authority: $150,000.00 not to exceed $50,000.00 per year. Original Approval: 3/14/2021 Previous Increase(s): N/A This Increase Requested: Not to exceed $50,000.00 Estimated Fiscal Impact: FY 2024, not to exceed $50,000.00 Accounts: Professional Services 51001.520840 Contract Number(s): #74000009050 Concurrences: The Chief Financial Officer has approved this item. Final amendment is subject to legal review and approval. The contract-specific Minority- and Women-Owned Business Enterprise goal for this contract was set to zero. District(s): Districtwide Summary: The Forest PreservesapprovePass Action details Not available
24-0135 1  Contract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Department of Planning and Development Vendor: 360 Energy Group, LLC, Chicago, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to extend and increase contract Good(s) or Service(s): Professional services to develop building energy and sustainability plans and strategies districtwide Original Contract Period: 3/15/2021 - 3/14/2022 with two (2) one-year optional extensions to be exercised at the discretion of the General Superintendent; General Superintendent Exercise of Optional Extensions 3/15/2022 - 3/14/2024 Proposed Contract Period Extension: 3/15/2024 - 3/14/2025 Total Current Contract Amount Authority: $440,000.00 Original Approval: 2/24/2021, $440,000.00 Previous Increase(s): N/A This Increase Requested: $100,000.00 Estimated Fiscal Impact: FY 2024 $75,000.00, FY 2025 $25,000.00 Accounts: Professional Services 51009.520830, 510028.520830, 51030.520830, 51033.520830, 51034.520830; and future Construction and Development and Professional Services accounts CoapprovePass Action details Not available
24-0142 1  Miscellaneous Item of BusinessPROPOSED MISCELLANEOUS ITEM OF BUSINESS Department: Office of the General Superintendent Good(s) or Service(s): Advertising and Promotional Services Fiscal Impact: $300,000.00 per year for up to two (2) years, for a total of $600,000.00 Accounts: Advertising and Promotional Services 51001.520610 Summary: The Forest Preserves of Cook County (the “Forest Preserves”) is requesting authorization for the General Superintendent or a designee to have discretionary spending up to $300,000.00 per year for up to two years, totaling up to $600,000.00, beginning March 1, 2024, and ending February 28, 2026, for advertising and promotional services with a variety of media vendors to promote and showcase the amenities, programs and natural areas of the Forest Preserves. The media vendors would be engaged for periods of one (1) year or less. Media purchases would align with the communications goals of the Forest Preserves, which include focused geographic and demographic outreach to communities and populations in Cook County impacted by a history of racial inequity. The advertising aapprovePass Action details Not available
24-0137 1  Easement RequestEASEMENT REQUEST Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to grant a temporary easement to the Illinois Department of Transportation (“IDOT”) at 123rd Street in Palos Hills for 0.082 Acres or 3,572 square feet for construction access. The construction would impact twenty-two (22) living trees and two (2) dead trees, resulting in tree mitigation fees. In practice, more trees may need to be removed than originally estimated. Any increase in the tree mitigation fee will be in accordance with the Tree Mitigation Plan (see Board Item No. 20-0279), and if such increase is more than 20% of the original estimate, then approval will be sought from the Forest Preserves of Cook County Board of Commissioners. Reason: IDOT intends to replace an existing culvert under the road at 123rd Street and 93rd Avenue in Palos Hills and requests this temporary easement for site access. The term of the temporary easement is five (5) years, or completion of construction, whichever comes first. The area needed for construction access will not referPass Action details Not available
24-0062 1  ReportREPORT Department: Department of Finance and Administration Request: Receive and File Report Title: Procurement and Disbursement Report Report Period: 12/1/2023 - 12/31/2023 Summary: Submitting the Procurement and Disbursement Report for the period of December 2023. The report is to be received and filed in compliance with Section 1-8-2 (BB) of the District’s Code of Ordinances.receive and filedPass Action details Not available
24-0130 1  ReportREPORT Department: Departments of Legal and Finance Request: Receive and File Report Title: Workers’ Compensation Report - December 2023 Report Period: 12/1/2023 - 12/31/2023 Summary: The Forest Preserves of Cook County Departments of Legal and Finance are submitting Workers’ Compensation Claim Payments for the month of December 2023. Payments total $127,796.21 for December 2023.receive and filedPass Action details Not available
24-0124 1  Calendar of EventsPROPOSED CALENDAR OF EVENTS Department: Department of Conservation and Experiential Programming Summary: Forest Preserves of Cook County Calendar of Events and Activities 2/27/2024 - 3/12/2024 Please check the Forest Preserves of Cook County’s website for updates and changes. Wednesday, 2/28; 8am - 9am Mingle in the Morning: Senior Walking Club, Dan Ryan Woods Visitor Center, Chicago Come meet and mingle with members of the community with a shared interest in health, wellness, and the outdoors. Registration required. Please call (312)415-2970. Wednesday, 2/28; 2pm 2 at 2 Wednesday Prairie Hike, Crabtree Nature Center, Barrington Career naturalist, Cyndi Duda, will lead a hike on the 2-mile Phantom Prairie Trail on Wednesdays. Please be prepared to be outside for up to an hour. We recommend calling ahead before arriving as the hike will only occur in good weather conditions. Call (847)381-6598. Saturday, 3/2; 9am Walk and Talk: Women in Conservation, LaBagh Woods, Chicago Walk and Talk Hikes are for the curious mind who wants to know more about the Forest Preservesreceive and filedPass Action details Not available
24-0147 1  Journal of ProceedingsJOURNAL OF PROCEEDINGS SECRETARY TO THE BOARD, Lynne M. Turner, presented in printed form a record of the Journal of Proceedings of the regular meeting held on 01/23/24.approvePass Action details Not available
24-0128 124-0128 Recommendation of the Finance Subcommittee (Litigation)RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) Finance Subcommittee Meeting on Litigation - 2/27/2024 The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval: Proposed Settlements Approved Fiscal Year 2024 to Present: $0.00 Proposed Settlements to Be Approved: $0.00 Legal Fees Approved Fiscal Year 2024 to Present: $61,672.51 Legal Fees for 2/27/2024 to Be Approved: $109,584.00approvePass Action details Not available
24-0073 124-0073 ReportREPORT Department: Department of Finance and Administration Request: Receive and File Report Title: Corporate Fund Analysis of Revenue and Expenditures Report Period: 1/1/2023 - 12/31/2023 Summary: Detailed Fund Analysis of Revenue and Expenditures for December 2023.receive and filedPass Action details Not available
24-0075 124-0075 ReportREPORT Department: Department of Law Enforcement Request: Refer to Law Enforcement Committee Report Title: Model Policing Report Period: October 1, 2023 through December 31, 2023 Summary: Report on the status to achieve the goal of a Model Forest Preserves Police Department.receive and filedPass Action details Not available
24-0053 124-0053OCA FPD FY23 4th Quarter Open RecommendationsReportREPORT Department: Office of the County Auditor Request: Refer to Audit Committee Report Title: OCA FPD FY23 4th Quarter Open Recommendations Report Period: December 2023 Summary: Status Report on Open Recommendations regarding Forest Preserves of Cook County.receive and filedPass Action details Not available