Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: FPD Board of Commissioners Agenda status: Final
Meeting date/time: 9/17/2024 10:00 AM Minutes status: Draft  
Meeting location: Cook County Building, Board Room, 118 North Clark Street, Chicago, Illinois
Published agenda: Agenda Agenda Published minutes: Not available  
Meeting video:  
Attachments: Click to Watch Live, To comment on an item on this agenda, click here, New Items September 12, 2024, Written Comments
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24-0360 1  ResolutionPROPOSED RESOLUTION IN SUPPORT OF AN ILLINOIS TRANSPORTATION ENHANCEMENT PROGRAM GRANT APPLICATION FOR BICYCLE AND PEDESTRIAN IMPROVEMENTS ON THE DES PLAINES RIVER TRAIL WHEREAS, the Forest Preserves of Cook County (the “Forest Preserves”) desires to submit a grant application to the Illinois Transportation Enhancement Program (ITEP) to request support for Phase 2 Engineering services for relocation, reconstruction and new pedestrian bridges on a 4.9-mile portion of the Des Plaines River Trail from Irving Park Road to Fullerton Road, also known as Segments 5 and 6 (the “Project”); and WHEREAS, the Project would advance goals set forth in the Forest Preserves’ Trail Master Plan and Next Century Conservation Plan to improve access to outdoor recreation opportunities and would significantly improve 4.9 miles of this regional trail system; and WHEREAS, the Des Plaines River Trail reconstruction is a current project that involves multiple partners and municipalities including the Village of Franklin Park and Village of River Grove; and WHEREAS, this ITEP Grant would fund 80% of elig   Not available Not available
24-0372 1  ResolutionPROPOSED RESOLUTION RESOLUTION TO ACCEPT ADDITIONAL GRANT FUNDS WHEREAS, on 1/26/2021, the Forest Preserve District of Cook County Board of Commissioners approved the acceptance of $750,000.00 in grant funding from the Illinois Department of Natural Resources (IDNR) Museum Capital Grant program (Board Item No. 21-0101) to improve the Crabtree Nature Center in Barrington Hills; and WHEREAS, the Forest Preserve District of Cook County’s (“Forest Preserves”) Department of Planning and Development successfully completed this grant project in 2023, improving the nature center’s accessibility and energy efficiency and updating its exhibits and signage; and WHEREAS, due to various factors including supply chain issues during and following the COVID-19 pandemic, the actual project construction cost was significantly higher than the estimated total project cost of $1,000,000.00 at the time of the original IDNR Museum grant award; and WHEREAS, the IDNR consequently intends to award the Forest Preserves an additional $300,000.00 towards this grant project’s expenses at no cost to the Fore   Not available Not available
24-0375 1  Intergovernmental AgreementPROPOSED INTERGOVERNMENTAL AGREEMENT Department: Department of Planning and Development Other Part(ies): Village of River Grove, Illinois (“River Grove”) Request: Authority to enter into an agreement and make payment of local grant match funds to River Grove Goods or Services: Phase II Design Engineering services for improvement of the Des Plaines River Trail between Fullerton Avenue and North Avenue in River Grove. Agreement Number(s): N/A Agreement Period: Date of Execution through Acceptance of All Completed Phase II Engineering Documents by the Forest Preserves of Cook County (“Forest Preserves”) or five (5) years from the Date of Execution, whichever event occurs earlier Fiscal Impact: FY 2025 $673,000.00; FY 2026: $284,600.00 Accounts: Professional Services accounts 51009.520830, 51010.520830, 51029.520830, 51033.520830, and 51034.520830; and future Construction and Development accounts District(s): 9 Summary: The Forest Preserves is working with several municipalities to improve ten (10) miles of the Des Plaines River Trail from North Avenue to Touhy Avenu   Not available Not available
24-0376 1  AgreementPROPOSED AGREEMENT Vendor: Indigo Sports, LLC (formerly Billy Casper Golf), a wholly owned subsidiary of Troon Golf, LLC, Scottsdale, Arizona Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into an agreement Reason: The Forest Preserves sought proposals through a Request for Proposals (“RFP”) process for the management of its ten (10) golf courses and four (4) driving ranges. Indigo Sports, LLC was selected out of four (4) total respondents due to their offer being the most lucrative and sustainable for the longevity of the Forest Preserves’ golf portfolio. The Forest Preserves also partnered with a golf consultant to assist in developing the RFP as well as evaluating potential golf course management providers (See Board Item No. 24-0168). Indigo Sports, LLC (known previously as “Billy Casper Golf”), which has managed the Forest Preserves’ golf courses since 2003, presented the strongest financial package and management plan for the upcoming term. Purchase Order #74000014226, is added for tracking purposes. Contract    Not available Not available
24-0373 1  Easement RequestEASEMENT REQUEST Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to grant a permanent easement and a temporary easement to the Illinois Department of Transportation (IDOT) at Joliet Road and Brainard Avenue in Countryside, Illinois for a safety improvement project. Reason: IDOT plans to complete a safety improvement project at the intersection utilizing the easement areas for sidewalk construction and re-grading of existing Forest Preserves trail. The area for the permanent easement is 0.006 acres (or 261 square feet), and the area for the temporary easement is 0.054 acres (or 2,352 square feet). IDOT indicates that no trees are expected to be removed for this project. Easement Fee: $300.00 for the permanent easement and $700.00 for the temporary easement Tree Mitigation Fee: $0 Concurrence(s): The Chief Financial Officer has approved this item. Final easement is subject to legal review and approval. District(s): 17   Not available Not available
24-0366 1  ContractPROPOSED CONTRACT Department(s): Department of Facilities and Fleet Vendor: CD, LLC d/b/a Carbon Day EV Charging, Wheeling, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute Good(s) or Service(s): Supply and delivery of nineteen (19) 80Amp, Level II, Dual Bollard with 23’ cable and locking holster with Card Reader, ChargePoint brand Electric Vehicle Chargers, based on Sourcewell contract #042221-CPI, expiring 7/20/2025 Contract Value: $252,871.00 Contract Period: One-time purchase Estimated Fiscal Impact: FY 2024 $252,871.00 Accounts: Property Maintenance 51033.540350 Contract Number(s): #74000014795 (agreement based on Sourcewell contract #042221-CPI) Concurrences: The Chief Financial Officer has approved this item. Final contract is subject to legal review and approval. Piggyback contract based on a Cooperative Procurement agreement with no MWBE Participation goals. District(s): Districtwide Summary: This contract is for the supply and delivery of nineteen (19) ChargePoint Electric Vehicle (   Not available Not available
24-0368 1  ContractPROPOSED CONTRACT Department(s): Department of Facilities and Fleet Vendor: Atlas Bobcat, LLC, Elk Grove Village, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute Good(s) or Service(s): Fifteen (15) Cronkhite Heavy Duty Equipment Trailers Contract Value: $320,605.00 Contract Period: One-time purchase Estimated Fiscal Impact: FY 2024 $320,605.00 Accounts: Vehicles and Trucks 51033.540260 Contract Number(s): #74000014794 Concurrences: The Chief Financial Officer has approved this item. Final contract is subject to legal review and approval. Sole Source contract with no MWBE participation goals. District(s): Districtwide Summary: The Facilities and Fleet Department is requesting to purchase fifteen (15) Cronkhite heavy duty equipment trailers on a sole source basis to be assigned to the Department of Resource Management for land management operations. The request is based on two (2) specific reasons: customization of a specialized ramp to accommodate specialized machinery and the operat   Not available Not available
24-0349 1  Contract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Legal Department Vendor: AQL Technologies Inc., Park Ridge, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to extend and increase contract. Good(s) or Service(s): Development and enhancement of SharePoint environment. Original Contract Period: 9/15/2023 - 9/14/2024, with two (2) one-year optional renewals; Administrative Extension 9/15/2024 - 9/14/2025 Proposed Contract Period Extension: 9/15/2025 - 9/14/2026 Total Current Contract Amount Authority: $30,000.00 Original Approval: 9/15/2023, $25,000.00 Previous Increase(s): 5/28/2024, $5,000.00 (Administrative) This Increase Requested: $50,000.00 ($25,000.00 per twelve-month period) Estimated Fiscal Impact: FY 2024 $5,000.00, FY 2025 $25,000.00, FY 2026 $20,000.00 Accounts: Legal Services 51001.521055 Contract Number(s): #74000013151 Concurrences: The Chief Financial Officer has approved this item. Final contract amendment is subject to legal review and approval. Minority- and Women-Owned Business Enterprise goals are not applic   Not available Not available
24-0355 1  Contract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Department of Landscape Maintenance Vendor: Service Sanitation, Inc., Homewood, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to exercise its two (2) one-year renewal options for Region 1 contract Good(s) or Service(s): Placement and Servicing of Portable Toilets in Region 1 (Northwest - Poplar Creek, Indian Boundary, and Des Plaines Divisions) Original Contract Period: 11/1/2021 - 10/31/2024; three (3) year contract with two (2) one-year renewal options Proposed Contract Period Extension: 11/1/2024 - 10/31/2026 Total Current Contract Amount Authority: $642,420.00 Original Approval: 9/21/2021, $312,420.00 Previous Increase(s): 4/25/2023, $89,000.00; 12/12/2023, $241,000.00 This Increase Requested: $381,185.00 Estimated Fiscal Impact: FY 2024 $9,043.00, FY 2025 $184,262.00, FY 2026 $187,880.00 Accounts: Professional Services 51001.520840; Operations and Maintenance 51001.540380; Supplies and Materials 51001.530267; Special or Co-op Programs 51001.521448; Grant and Mitigation   Not available Not available
24-0356 1  Contract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Department of Landscape Maintenance Vendor: Service Sanitation, Inc., Homewood, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to exercise its two (2) one-year renewal option for Region 2 contract Good(s) or Service(s): Placement and Servicing of Portable Toilets in Region 2 (North - North Branch, Skokie, and Salt Creek Divisions) Original Contract Period: 11/1/2021 - 10/31/2024; three (3) year contract with two (2) one-year renewal options Proposed Contract Period Extension: 11/1/2024 - 10/31/2026 Total Current Contract Amount Authority: $447,100.00 Original Approval: 9/21/2021, $281,100.00 Previous Increase(s): 4/25/2023, $88,000.00; 12/12/2023, $78,000.00 This Increase Requested: $364,727.00 Estimated Fiscal Impact: FY 2024 $9,241.00, FY 2025 $176,603.00, FY 2026 $178,883.00 Accounts: Professional Services 51001.520840; Operations and Maintenance 51001.540380; Supplies and Materials 51001.530267; Special or Co-op Programs 51001.521448; Grant and Mitigation 51010.521444; Reso   Not available Not available
24-0357 1  Contract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Department of Landscape Maintenance Vendor: Service Sanitation, Inc., Homewood, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to exercise its two (2) one-year extension renewal options for Region 3 contract Good(s) or Service(s): Placement and Servicing of Portable Toilets in Region 3 (Southwest - Palos, Sag Valley, Tinley Creek Divisions) Original Contract Period: 11/1/2021 - 10/31/2024; three (3) year contract with two (2) one-year renewal options Proposed Contract Period Extension: 11/1/2024 - 10/31/2026 Total Current Contract Amount Authority: $535,900.00 Original Approval: 9/21/2021, $300,900.00 Previous Increase(s): 4/25/2023, $130,000.00; 12/12/2023, $105,000.00 This Increase Requested: $395,177.00 Estimated Fiscal Impact: FY 2024 $9,219.00, FY 2025 $190,995.00, FY 2026 $194,963.00 Accounts: Professional Services 51001.520840; Operations and Maintenance 51001.540380; Supplies and Materials 51001.530267; Special or Co-op Programs 51001.521448; Grant and Mit   Not available Not available
24-0358 1  Contract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Department of Landscape Maintenance Vendor: Service Sanitation, Inc., Homewood, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to exercise its two (2) one-year renewal options for Region 4 contract Good(s) or Service(s): Placement and Servicing of Portable Toilets in Region 4 (Southeast - Thorn Creek and Calumet Divisions) Original Contract Period: 11/1/2021 - 10/31/2024; three (3) year contract with two (2) one-year renewal options Proposed Contract Period Extension: 11/1/2024 - 10/31/2026 Total Current Contract Amount Authority: $402,780.00 Original Approval: 9/21/2021, $222,780.00 Previous Increase(s): 4/25/2023, $92,000.00; 12/12/2023, $88,000.00 This Increase Requested: $252,163.00 Estimated Fiscal Impact: FY 2024 $6,887.00, FY 2025 $123,416.00, FY 2026 $121,860.00 Accounts: Professional Services 51001.520840; Operations and Maintenance 51001.540380; Supplies and Materials 51001.530267; Special or Co-op Programs 51001.521448; Grant and Mitigation 51010.521444; Resour   Not available Not available
24-0361 1  Contract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Department of Permits, Rentals and Concessions Vendor: Chicago River Canoe and Kayak, LLC, Evanston, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to amend the utilities payment provision of the contract Good(s) or Service(s): Boat concession services for the Maple Lake Boat House Original Contract Period: 4/11/2017 - 4/10/2020 with two (2) two-year optional extensions; (First Extension Option Exercised) 4/11/2020 - 4/10/2022; Per Board Item No. 20-0360, (10/20/2020) additional year added to second extension option; (Second Extension Option Exercised) 4/11/2022 - 4/10/2025 Proposed Contract Period Extension: N/A Total Current Contract Amount Authority: Chicago River Canoe and Kayak has agreed to pay the Forest Preserves an annual base fee plus 5% of gross sales. Original Approval: 4/11/2017 Previous Increase(s): N/A This Increase Requested: N/A Estimated Fiscal Impact: N/A (Revenue Generating) Accounts: Concession Fees 51001. 411316 Contract Number(s): 17-40-401 Con   Not available Not available
24-0068 1  ReportREPORT Department: Department of Finance and Administration Request: Receive and File Report Title: Procurement and Disbursement Report Report Period: 6/1/2024 - 7/31/2024 Summary: Submitting the Procurement and Disbursement Report for the period of June and July 2024. The report is to be received and filed in compliance with Section 1-8-2 (BB) of the District’s Code of Ordinances.   Not available Not available
24-0086 1  ReportREPORT Department: Department of Finance and Administration Request: Receive and File Report Title: Annual Comprehensive Financial Report (the “ACFR”) Report Period: Fiscal Year Ending 12/31/2023 Summary: The ACFR has been prepared by the Forest Preserves of Cook County (the “Forest Preserves”) for the fiscal year ending 12/31/2023. The report has been prepared in accordance with the principles and standards for the financial reporting set forth by the Government Accounting Standards Board and audited by a firm of independent auditors retained by the Forest Preserves.   Not available Not available
24-0364 1  ReportREPORT Department: Departments of Legal and Finance Request: Receive and File Report Title: Workers’ Compensation Reports (June 2024 and July 2024) Report Period: 6/1/2024 - 7/31/2024 Summary: The Forest Preserves of Cook County Departments of Legal and Finance are submitting Workers’ Compensation Claim Payments for the months of June and July of 2024. Payments total $115,702.04 for June 2024 and $145,290.39 for July 2024.   Not available Not available
24-0367 1  Calendar of EventsPROPOSED CALENDAR OF EVENTS Department: Department of Conservation and Experiential Programming Summary: Forest Preserves of Cook County Calendar of Events and Activities 9/17/2024-10/21/2024 Please check the Forest Preserves of Cook County’s website for updates and changes Tuesday, 9/17; 7:30pm - 11pm Partial Lunar Eclipse, Little Red Schoolhouse Nature Center, Willow Springs Join us and view the partial total lunar eclipse! Registration required. Please call (708) 839-6897. Thursdays, 9/19 through 10/17; Times vary Weekly Caldwell Wood Wellness Center Programming, Caldwell Wellness Center, Chicago An exciting new program will take place every Thursday! You can check our website for weekly offerings including time, age appropriateness, and other details. For more information, please call (773)758-8899 or visit the website. Wednesday, 9/18; 4pm - 7pm Night Hike: Stars and Stories, Dan Ryan Woods Pavilion, Chicago Bring in gently used books and leave with some new-to-you books! The books can be of any genre and reading level, however we encourage you to bring nat   Not available Not available