|
Meeting date/time:
|
9/17/2024
10:00 AM
|
Minutes status:
|
Draft
|
|
|
Meeting location:
|
Cook County Building, Board Room,
118 North Clark Street, Chicago, Illinois
|
|
24-0360
| 1 | | | Resolution | PROPOSED RESOLUTION
IN SUPPORT OF AN ILLINOIS TRANSPORTATION ENHANCEMENT PROGRAM GRANT APPLICATION FOR BICYCLE AND PEDESTRIAN IMPROVEMENTS ON THE DES PLAINES RIVER TRAIL
WHEREAS, the Forest Preserves of Cook County (the “Forest Preserves”) desires to submit a grant application to the Illinois Transportation Enhancement Program (ITEP) to request support for Phase 2 Engineering services for relocation, reconstruction and new pedestrian bridges on a 4.9-mile portion of the Des Plaines River Trail from Irving Park Road to Fullerton Road, also known as Segments 5 and 6 (the “Project”); and
WHEREAS, the Project would advance goals set forth in the Forest Preserves’ Trail Master Plan and Next Century Conservation Plan to improve access to outdoor recreation opportunities and would significantly improve 4.9 miles of this regional trail system; and
WHEREAS, the Des Plaines River Trail reconstruction is a current project that involves multiple partners and municipalities including the Village of Franklin Park and Village of River Grove; and
WHEREAS, this ITEP Grant would fund 80% of elig | | |
Not available
|
Not available
|
|
24-0372
| 1 | | | Resolution | PROPOSED RESOLUTION
RESOLUTION TO ACCEPT ADDITIONAL GRANT FUNDS
WHEREAS, on 1/26/2021, the Forest Preserve District of Cook County Board of Commissioners approved the acceptance of $750,000.00 in grant funding from the Illinois Department of Natural Resources (IDNR) Museum Capital Grant program (Board Item No. 21-0101) to improve the Crabtree Nature Center in Barrington Hills; and
WHEREAS, the Forest Preserve District of Cook County’s (“Forest Preserves”) Department of Planning and Development successfully completed this grant project in 2023, improving the nature center’s accessibility and energy efficiency and updating its exhibits and signage; and
WHEREAS, due to various factors including supply chain issues during and following the COVID-19 pandemic, the actual project construction cost was significantly higher than the estimated total project cost of $1,000,000.00 at the time of the original IDNR Museum grant award; and
WHEREAS, the IDNR consequently intends to award the Forest Preserves an additional $300,000.00 towards this grant project’s expenses at no cost to the Fore | | |
Not available
|
Not available
|
|
24-0375
| 1 | | | Intergovernmental Agreement | PROPOSED INTERGOVERNMENTAL AGREEMENT
Department: Department of Planning and Development
Other Part(ies): Village of River Grove, Illinois (“River Grove”)
Request: Authority to enter into an agreement and make payment of local grant match funds to River Grove
Goods or Services: Phase II Design Engineering services for improvement of the Des Plaines River Trail between Fullerton Avenue and North Avenue in River Grove.
Agreement Number(s): N/A
Agreement Period: Date of Execution through Acceptance of All Completed Phase II Engineering Documents by the Forest Preserves of Cook County (“Forest Preserves”) or five (5) years from the Date of Execution, whichever event occurs earlier
Fiscal Impact: FY 2025 $673,000.00; FY 2026: $284,600.00
Accounts: Professional Services accounts 51009.520830, 51010.520830, 51029.520830, 51033.520830, and 51034.520830; and future Construction and Development accounts
District(s): 9
Summary: The Forest Preserves is working with several municipalities to improve ten (10) miles of the Des Plaines River Trail from North Avenue to Touhy Avenu | | |
Not available
|
Not available
|
|
24-0376
| 1 | | | Agreement | PROPOSED AGREEMENT
Vendor: Indigo Sports, LLC (formerly Billy Casper Golf), a wholly owned subsidiary of Troon Golf, LLC, Scottsdale, Arizona
Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into an agreement
Reason: The Forest Preserves sought proposals through a Request for Proposals (“RFP”) process for the management of its ten (10) golf courses and four (4) driving ranges. Indigo Sports, LLC was selected out of four (4) total respondents due to their offer being the most lucrative and sustainable for the longevity of the Forest Preserves’ golf portfolio. The Forest Preserves also partnered with a golf consultant to assist in developing the RFP as well as evaluating potential golf course management providers (See Board Item No. 24-0168). Indigo Sports, LLC (known previously as “Billy Casper Golf”), which has managed the Forest Preserves’ golf courses since 2003, presented the strongest financial package and management plan for the upcoming term. Purchase Order #74000014226, is added for tracking purposes.
C | | |
Not available
|
Not available
|
|
24-0373
| 1 | | | Easement Request | EASEMENT REQUEST
Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to grant a permanent easement and a temporary easement to the Illinois Department of Transportation (IDOT) at Joliet Road and Brainard Avenue in Countryside, Illinois for a safety improvement project.
Reason: IDOT plans to complete a safety improvement project at the intersection utilizing the easement areas for sidewalk construction and re-grading of existing Forest Preserves trail.
The area for the permanent easement is 0.006 acres (or 261 square feet), and the area for the temporary easement is 0.054 acres (or 2,352 square feet). IDOT indicates that no trees are expected to be removed for this project.
Easement Fee: $300.00 for the permanent easement and $700.00 for the temporary easement
Tree Mitigation Fee: $0
Concurrence(s): The Chief Financial Officer has approved this item. Final easement is subject to legal review and approval.
District(s): 17 | | |
Not available
|
Not available
|
|
24-0366
| 1 | | | Contract | PROPOSED CONTRACT
Department(s): Department of Facilities and Fleet
Vendor: CD, LLC d/b/a Carbon Day EV Charging, Wheeling, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute
Good(s) or Service(s): Supply and delivery of nineteen (19) 80Amp, Level II, Dual Bollard with 23’ cable and locking holster with Card Reader, ChargePoint brand Electric Vehicle Chargers, based on Sourcewell contract #042221-CPI, expiring 7/20/2025
Contract Value: $252,871.00
Contract Period: One-time purchase
Estimated Fiscal Impact: FY 2024 $252,871.00
Accounts: Property Maintenance 51033.540350
Contract Number(s): #74000014795 (agreement based on Sourcewell contract #042221-CPI)
Concurrences: The Chief Financial Officer has approved this item. Final contract is subject to legal review and approval.
Piggyback contract based on a Cooperative Procurement agreement with no MWBE Participation goals.
District(s): Districtwide
Summary: This contract is for the supply and delivery of nineteen (19) ChargePoint Electric Vehicle ( | | |
Not available
|
Not available
|
|
24-0368
| 1 | | | Contract | PROPOSED CONTRACT
Department(s): Department of Facilities and Fleet
Vendor: Atlas Bobcat, LLC, Elk Grove Village, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute
Good(s) or Service(s): Fifteen (15) Cronkhite Heavy Duty Equipment Trailers
Contract Value: $320,605.00
Contract Period: One-time purchase
Estimated Fiscal Impact: FY 2024 $320,605.00
Accounts: Vehicles and Trucks 51033.540260
Contract Number(s): #74000014794
Concurrences: The Chief Financial Officer has approved this item. Final contract is subject to legal review and approval.
Sole Source contract with no MWBE participation goals.
District(s): Districtwide
Summary: The Facilities and Fleet Department is requesting to purchase fifteen (15) Cronkhite heavy duty equipment trailers on a sole source basis to be assigned to the Department of Resource Management for land management operations. The request is based on two (2) specific reasons: customization of a specialized ramp to accommodate specialized machinery and the operat | | |
Not available
|
Not available
|
|
24-0349
| 1 | | | Contract Amendment | PROPOSED CONTRACT AMENDMENT
Department(s): Legal Department
Vendor: AQL Technologies Inc., Park Ridge, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to extend and increase contract.
Good(s) or Service(s): Development and enhancement of SharePoint environment.
Original Contract Period: 9/15/2023 - 9/14/2024, with two (2) one-year optional renewals; Administrative Extension 9/15/2024 - 9/14/2025
Proposed Contract Period Extension: 9/15/2025 - 9/14/2026
Total Current Contract Amount Authority: $30,000.00
Original Approval: 9/15/2023, $25,000.00
Previous Increase(s): 5/28/2024, $5,000.00 (Administrative)
This Increase Requested: $50,000.00 ($25,000.00 per twelve-month period)
Estimated Fiscal Impact: FY 2024 $5,000.00, FY 2025 $25,000.00, FY 2026 $20,000.00
Accounts: Legal Services 51001.521055
Contract Number(s): #74000013151
Concurrences: The Chief Financial Officer has approved this item. Final contract amendment is subject to legal review and approval.
Minority- and Women-Owned Business Enterprise goals are not applic | | |
Not available
|
Not available
|
|
24-0355
| 1 | | | Contract Amendment | PROPOSED CONTRACT AMENDMENT
Department(s): Department of Landscape Maintenance
Vendor: Service Sanitation, Inc., Homewood, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to exercise its two (2) one-year renewal options for Region 1 contract
Good(s) or Service(s): Placement and Servicing of Portable Toilets in Region 1 (Northwest - Poplar Creek, Indian Boundary, and Des Plaines Divisions)
Original Contract Period: 11/1/2021 - 10/31/2024; three (3) year contract with two (2) one-year renewal options
Proposed Contract Period Extension: 11/1/2024 - 10/31/2026
Total Current Contract Amount Authority: $642,420.00
Original Approval: 9/21/2021, $312,420.00
Previous Increase(s): 4/25/2023, $89,000.00; 12/12/2023, $241,000.00
This Increase Requested: $381,185.00
Estimated Fiscal Impact: FY 2024 $9,043.00, FY 2025 $184,262.00, FY 2026 $187,880.00
Accounts: Professional Services 51001.520840; Operations and Maintenance 51001.540380; Supplies and Materials 51001.530267; Special or Co-op Programs 51001.521448; Grant and Mitigation | | |
Not available
|
Not available
|
|
24-0356
| 1 | | | Contract Amendment | PROPOSED CONTRACT AMENDMENT
Department(s): Department of Landscape Maintenance
Vendor: Service Sanitation, Inc., Homewood, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to exercise its two (2) one-year renewal option for Region 2 contract
Good(s) or Service(s): Placement and Servicing of Portable Toilets in Region 2 (North - North Branch, Skokie, and Salt Creek Divisions)
Original Contract Period: 11/1/2021 - 10/31/2024; three (3) year contract with two (2) one-year renewal options
Proposed Contract Period Extension: 11/1/2024 - 10/31/2026
Total Current Contract Amount Authority: $447,100.00
Original Approval: 9/21/2021, $281,100.00
Previous Increase(s): 4/25/2023, $88,000.00; 12/12/2023, $78,000.00
This Increase Requested: $364,727.00
Estimated Fiscal Impact: FY 2024 $9,241.00, FY 2025 $176,603.00, FY 2026 $178,883.00
Accounts: Professional Services 51001.520840; Operations and Maintenance 51001.540380; Supplies and Materials 51001.530267; Special or Co-op Programs 51001.521448; Grant and Mitigation 51010.521444; Reso | | |
Not available
|
Not available
|
|
24-0357
| 1 | | | Contract Amendment | PROPOSED CONTRACT AMENDMENT
Department(s): Department of Landscape Maintenance
Vendor: Service Sanitation, Inc., Homewood, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to exercise its two (2) one-year extension renewal options for Region 3 contract
Good(s) or Service(s): Placement and Servicing of Portable Toilets in Region 3 (Southwest - Palos, Sag Valley, Tinley Creek Divisions)
Original Contract Period: 11/1/2021 - 10/31/2024; three (3) year contract with two (2) one-year renewal options
Proposed Contract Period Extension: 11/1/2024 - 10/31/2026
Total Current Contract Amount Authority: $535,900.00
Original Approval: 9/21/2021, $300,900.00
Previous Increase(s): 4/25/2023, $130,000.00; 12/12/2023, $105,000.00
This Increase Requested: $395,177.00
Estimated Fiscal Impact: FY 2024 $9,219.00, FY 2025 $190,995.00, FY 2026 $194,963.00
Accounts: Professional Services 51001.520840; Operations and Maintenance 51001.540380; Supplies and Materials 51001.530267; Special or Co-op Programs 51001.521448; Grant and Mit | | |
Not available
|
Not available
|
|
24-0358
| 1 | | | Contract Amendment | PROPOSED CONTRACT AMENDMENT
Department(s): Department of Landscape Maintenance
Vendor: Service Sanitation, Inc., Homewood, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to exercise its two (2) one-year renewal options for Region 4 contract
Good(s) or Service(s): Placement and Servicing of Portable Toilets in Region 4 (Southeast - Thorn Creek and Calumet Divisions)
Original Contract Period: 11/1/2021 - 10/31/2024; three (3) year contract with two (2) one-year renewal options
Proposed Contract Period Extension: 11/1/2024 - 10/31/2026
Total Current Contract Amount Authority: $402,780.00
Original Approval: 9/21/2021, $222,780.00
Previous Increase(s): 4/25/2023, $92,000.00; 12/12/2023, $88,000.00
This Increase Requested: $252,163.00
Estimated Fiscal Impact: FY 2024 $6,887.00, FY 2025 $123,416.00, FY 2026 $121,860.00
Accounts: Professional Services 51001.520840; Operations and Maintenance 51001.540380; Supplies and Materials 51001.530267; Special or Co-op Programs 51001.521448; Grant and Mitigation 51010.521444; Resour | | |
Not available
|
Not available
|
|
24-0361
| 1 | | | Contract Amendment | PROPOSED CONTRACT AMENDMENT
Department(s): Department of Permits, Rentals and Concessions
Vendor: Chicago River Canoe and Kayak, LLC, Evanston, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to amend the utilities payment provision of the contract
Good(s) or Service(s): Boat concession services for the Maple Lake Boat House
Original Contract Period: 4/11/2017 - 4/10/2020 with two (2) two-year optional extensions; (First Extension Option Exercised) 4/11/2020 - 4/10/2022; Per Board Item No. 20-0360, (10/20/2020) additional year added to second extension option; (Second Extension Option Exercised) 4/11/2022 - 4/10/2025
Proposed Contract Period Extension: N/A
Total Current Contract Amount Authority: Chicago River Canoe and Kayak has agreed to pay the Forest Preserves an annual base fee plus 5% of gross sales.
Original Approval: 4/11/2017
Previous Increase(s): N/A
This Increase Requested: N/A
Estimated Fiscal Impact: N/A (Revenue Generating)
Accounts: Concession Fees 51001. 411316
Contract Number(s): 17-40-401
Con | | |
Not available
|
Not available
|
|
24-0068
| 1 | | | Report | REPORT
Department: Department of Finance and Administration
Request: Receive and File
Report Title: Procurement and Disbursement Report
Report Period: 6/1/2024 - 7/31/2024
Summary: Submitting the Procurement and Disbursement Report for the period of June and July 2024. The report is to be received and filed in compliance with Section 1-8-2 (BB) of the District’s Code of Ordinances. | | |
Not available
|
Not available
|
|
24-0086
| 1 | | | Report | REPORT
Department: Department of Finance and Administration
Request: Receive and File
Report Title: Annual Comprehensive Financial Report (the “ACFR”)
Report Period: Fiscal Year Ending 12/31/2023
Summary: The ACFR has been prepared by the Forest Preserves of Cook County (the “Forest Preserves”) for the fiscal year ending 12/31/2023. The report has been prepared in accordance with the principles and standards for the financial reporting set forth by the Government Accounting Standards Board and audited by a firm of independent auditors retained by the Forest Preserves. | | |
Not available
|
Not available
|
|
24-0364
| 1 | | | Report | REPORT
Department: Departments of Legal and Finance
Request: Receive and File
Report Title: Workers’ Compensation Reports (June 2024 and July 2024)
Report Period: 6/1/2024 - 7/31/2024
Summary: The Forest Preserves of Cook County Departments of Legal and Finance are submitting Workers’ Compensation Claim Payments for the months of June and July of 2024. Payments total $115,702.04 for June 2024 and $145,290.39 for July 2024. | | |
Not available
|
Not available
|
|
24-0367
| 1 | | | Calendar of Events | PROPOSED CALENDAR OF EVENTS
Department: Department of Conservation and Experiential Programming
Summary: Forest Preserves of Cook County Calendar of Events and Activities 9/17/2024-10/21/2024
Please check the Forest Preserves of Cook County’s website for updates and changes
Tuesday, 9/17; 7:30pm - 11pm
Partial Lunar Eclipse, Little Red Schoolhouse Nature Center, Willow Springs
Join us and view the partial total lunar eclipse! Registration required. Please call (708) 839-6897.
Thursdays, 9/19 through 10/17; Times vary
Weekly Caldwell Wood Wellness Center Programming, Caldwell Wellness Center, Chicago
An exciting new program will take place every Thursday! You can check our website for weekly offerings including time, age appropriateness, and other details. For more information, please call (773)758-8899 or visit the website.
Wednesday, 9/18; 4pm - 7pm
Night Hike: Stars and Stories, Dan Ryan Woods Pavilion, Chicago
Bring in gently used books and leave with some new-to-you books! The books can be of any genre and reading level, however we encourage you to bring nat | | |
Not available
|
Not available
|
|
24-0399
| 1 | | FPCC - MBE-WBE Audit Report | Report | REPORT
Department: Office of the County Auditor
Request: Refer to Audit Committee
Report Title: FPCC - MBE-WBE Audit Report
Report Period: January 30, 2024, through May 21, 2024
Summary: This audit was designed to evaluate the Minority and Women Business Enterprise process implemented by the FPCC. | | |
Not available
|
Not available
|
|
24-0400
| 1 | | ARPA - FPCC Conservation Corp Audit Report | Report | REPORT
Department: Office of the County Auditor
Request: Refer to Audit Committee
Report Title: ARPA - FPCC Conservation Corp Audit Report
Report Period: January 30, 2024, through May 21, 2024
Summary: This audit was designed to determine if the program was in compliance with the Financial and Monitoring provisions of the subrecipient agreement. | | |
Not available
|
Not available
|
|
|