Meeting Name: FPD Board of Commissioners Agenda status: Final
Meeting date/time: 9/19/2023 10:00 AM Minutes status: Final  
Meeting location: Crabtree Nature Center, 3 Stover Road, Barrington, Illinois
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments: Click to Watch Live, To comment on an item on this agenda, click here, Written Comment 9-19-2023.pdf
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23-0485 1  Consent Calendar ResolutionPROPOSED RESOLUTION A RESOLUTION HONORING CAROL FOSTER, FOUNDER OF ARTISTIC JOURNEYS, FOR HER DEDICATION AND LEADERSHIP TO THE FINE ARTS SUSTAINABILITY IN COOK COUNTY WHEREAS, Carol Foster, a 38-year resident of the western suburbs of Cook County, has lived in Barrington, Illinois since 1996; and WHEREAS, Carol and her husband John discovered Crabtree Nature Center while in search of an area near their home to support their love for birding and beautiful nature trails; and WHEREAS, cooking, music and art have been lifelong creative outlets for Carol. Her musical talents are vast--she played the flute, clarinet, and piano. Photography became her passion during her college years. In 2004, during her early retirement, she started art lessons, and created her own business, “Foster Moments,” in 2009; and WHEREAS, Carol has always had a love for the environment. She is passionate about gardening, nature walks, and birding. She has always had a concern for wildlife and has tried to save all types of injured birds, rabbits, spiders, and even worms. She has been involved with seapprove on the Consent AgendaPass Action details Not available
23-0480 1  Ordinance AmendmentPROPOSED ORDINANCE AMENDMENT FEE SUNSET DATE BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Title 7 - Fees, Chapter 1 - Fee Schedule of the Forest Preserve District of Cook County Code of Ordinances is hereby amended as Follows: 7-1-1: FEES. * * * REVIEW AND SUNSET: This Ordinance shall sunset on October 21, 2024 December 31, 2024. Prior to that sunset date, the District shall review its fee increase process for items covered by this Title 7, Chapter 1 to determine if modifications are advised. Effective date: This ordinance shall be in effect immediately upon adoption.referPass Action details Not available
23-0481 1  Ordinance AmendmentPROPOSED ORDINANCE AMENDMENT WATER CONTAINERS BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Title 1 - Administrative, Chapter 12 - Bottled Water Ban of the Forest Preserve District of Cook County Code of Ordinances is hereby repealed in its entirety and the following code provision is substituted in its place: 1-12-1: - BOTTLED WATER BAN. No Forest Preserve District department shall purchase single-serving bottles of water using District funds. This prohibition shall not apply in the following instances: 1. Supplemental bottled water purchased for the health and safety of District patrons and/or employees; and 2. Water in containers made from plant-based materials or recyclable aluminum cans. Effective date: This ordinance shall be in effect on January 1, 2024.referPass Action details Not available
23-0420 1  Partnership AgreementPROPOSED PARTNERSHIP AGREEMENT Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into a Partnership Agreement with Friends of the Chicago River, Chicago, Illinois. Reason: Friends of the Chicago River has received a $27,000.00 grant through the Illinois Clean Energy Community Foundation’s Community Stewardship Challenge Grant program supporting 16 acres of habitat restoration at Harms Woods in Glenview. The project consists of 5 acres of invasive species removal and the coordination of at least twenty (20) volunteer workdays, which will engage local communities in stewardship to restore an additional 11 acres through the removal of invasive plants and the collection and dispersion of native plant seeds. In addition to the $27,000.00 grant award, Friends of the Chicago River has committed to contributing an additional $7,000.00 towards the project as matching support, bringing the total project amount to $34,000.00. The project will be implemented at no direct cost to the Forest Preserves. Contract Period: Date of execution approvePass Action details Not available
23-0457 1  Grant Award AmendmentPROPOSED GRANT AWARD AMENDMENT Department: Department of Conservation and Experiential Programming Grantee: Forest Preserves of Cook County (the “Forest Preserves”) Grantor: Illinois Department of Natural Resources (“IDNR”), Springfield, Illinois Request: Authorization to extend previously approved grant agreement. Purpose: Authorization is sought for the Forest Preserves to extend the previously approved grant agreement. The Grant is with IDNR for a project funded through Coastal Management Program grant, to develop an inclusive Community Engagement Plan and to install a series of wayfinding and interpretative signs at Eggers Grove located in Chicago, Illinois. There is a need to extend the project because while the project agreement was fully signed on 2/16/2022 and received by the Forest Preserves on 3/1/2022, the National Oceanic and Atmospheric Administration (NOAA) environmental review was not completed until 7/8/2022. IDNR recommended the Forest Preserves apply for an extension. Grant Amount: $150,000.00 Grant Period: 2/1/2022 - 10/1/2023 Proposed Grant Extension: approvePass Action details Not available
23-0473 1  Grant Award AmendmentPROPOSED GRANT AWARD AMENDMENT Department: Department of Resource Management Grantee: Forest Preserves of Cook County (the "Forest Preserves") Grantor: Friends of the Chicago River, Chicago, Illinois Request: Authorization to extend grant agreement Purpose: Ecological restoration at Sweet Woods, utilizing grant funding received through the National Fish and Wildlife Foundation's Chi-Cal Rivers Fund. Grant Amount: $184,500.00 Grant Period: Date of execution - 11/30/2023 Proposed Grant Extension: 12/1/2023 - 6/30/2025 Fiscal Impact: Not to exceed $171,900.00 in direct match, per the original award. There is no additional cost associated with the extension. Accounts: Professional Services 51030.520840; Grant and Mitigation 51010.521314 and 51010.521444; and all future Professional Services accounts Concurrences: The Chief Financial Officer has approved this item. Final grant extension is subject to legal review and approval. District(s): 6 Summary: On 12/14/2021, the Forest Preserves of Cook County Board of Commissioners approved the acceptance of grant funding from FriendapprovePass Action details Not available
23-0474 1  Grant Award AmendmentPROPOSED GRANT AWARD AMENDMENT Department: Department of Resource Management Grantee: Forest Preserves of Cook County (the "Forest Preserves") Grantor: Audubon Great Lakes (“Audubon”) via the National Oceanic and Atmospheric Administration Request: Authorization to extend grant agreement Purpose: Engineering design and construction of a water control and fish passage system at Powderhorn Lake, utilizing grant funding received from Audubon via the National Oceanic and Atmospheric Administration. Grant Amount: $967,770.00 (includes $807,290.00 original award, plus $160,480.00 in supplemental grant funding authorized under Board Item No. 21-0451) Grant Period: 5/6/2020 - 7/31/2022; Board Approved Extension 8/1/2022 - 7/31/2023 Proposed Grant Extension: 8/1/2023 (retroactive) - 7/31/2024 Fiscal Impact: Not to exceed $300,000.00 in direct match. There is no additional cost associated with the extension. Accounts: Grant and Mitigation 51010.521314; Professional Services 51031.520840; and all future Professional Services accounts Concurrences: The Chief Financial Officer has approvePass Action details Not available
23-0494 1  Grant Award AmendmentPROPOSED GRANT AWARD AMENDMENT Department: Department of Planning and Development Grantee: Forest Preserves of Cook County (the “Forest Preserves”) Grantor: The Illinois Department of Natural Resources (“IDNR”), Springfield, Illinois Request: Authorization to extend grant agreement Purpose: To design and renovate the existing warming shelter building at Caldwell Woods in Chicago to support year-round recreation activities, wellness programs, visitor information on nearby recreation facilities, natural resources and volunteer opportunities. Grant Amount: $1,228,800.00 (Board Item No. 21-0316) Grant Period: 10/12/2021 - 10/11/2023 Proposed Grant Extension: 10/12/2023 - 10/11/2024 Fiscal Impact: $409,700.00 in direct match per the grant terms. There is no additional cost associated with the extension. Accounts: Revenue 51010.411437 (State Governmental Grants) Concurrences: The Chief Financial Officer has approved this item. Final grant amendment is subject to legal review and approval. District(s): 10 Summary: On 6/22/2021, the Forest Preserves of Cook County Board approvePass Action details Not available
23-0497 1  ContractPROPOSED CONTRACT Department(s): Department of Facilities and Fleet Vendor: Sutton Ford, Matteson, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute Good(s) or Service(s): Twenty-five (25) Ford F-series vehicles based on Suburban Purchasing Cooperative (SPC) contracts 221, 222, 225, 226 and 227 expiring 6/30/2024 Contract Value: $1,323,721.00 Contract Period: One-time purchase Estimated Fiscal Impact: FY 2023, $1,323,721.00 Accounts: Vehicle Purchase 51033.560266, 51001.560266, and 51009.560266 Contract Number(s): #74000013044 Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. The Vehicle Steering Committee has approved the purchase of referenced vehicles. Piggyback contract based on the Northwest Municipal Conference (NWMC - Suburban Purchasing Cooperative) agreement with Sutton Ford Inc. with no MWBE participation goals. District(s): Districtwide Summary: The Department of Facilities and Fleet received permission from the Vehicle Steering Committee on 8/29/approvePass Action details Not available
23-0498 1  ContractPROPOSED CONTRACT Department(s): Department of Facilities and Fleet Vendor: ASH North America, Inc., D/B/A Monroe Truck Equipment, Inc., Joliet, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute Good(s) or Service(s): Upfitting of twenty-three (23) Ford F-series vehicles based on Sourcewell contract # 062222-AEB expiring 8/15/2026 Contract Value: $599,041.00 Contract Period: One-time purchase Estimated Fiscal Impact: FY 2023 $599,041.00 Accounts: Vehicle Purchase 51033.560266, 51001.560266, and 51009.560266 Contract Number(s): #74000013045 Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. The Vehicle Steering Committee has approved the purchase of referenced upfitting of twenty-three (23) Ford F-series new vehicles. Piggyback to Sourcewell Contract No. 062222-AEB with ASH North America, Inc., D/B/A Monroe Truck Equipment, Inc. with no participation goals. District(s): Districtwide Summary: The Department of Facilities and Fleet received permission approvePass Action details Not available
23-0395 1  Contract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Department of Facilities and Fleet Vendor: SMG Security Holdings LLC, Elk Grove Village, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to extend and increase contract Good(s) or Service(s): Fire and Security Alarm Monitoring, Inspection and Maintenance Agreement Original Contract Period: 8/1/2019 - 7/31/2022; plus two (2) one-year extension options to be exercised at the discretion of the General Superintendent; (Optional Renewal) 8/1/2022 - 7/31/2023; and (Administrative Extension) 8/1/2023 - 9/30/2023 Proposed Contract Period Extension: 10/1/2023 - 7/31/2024 (second one-year optional renewal) Total Current Contract Amount Authority: $990,000.00 Original Approval: 6/25/2019, $900,000.00 Previous Increase(s): $90,000.00 Administrative Increase This Increase Requested: $90,000.00 Estimated Fiscal Impact: FY 2023 $22,500.00, FY 2024 $67,500.00 Accounts: Professional Services 51001.520840, 51009.520830 and 51033.520830; and future Construction and Development accounts CapprovePass Action details Not available
23-0475 1  Contract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Department of Resource Management Vendor: Meru Corporation, Niles, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to extend and increase contract Good(s) or Service(s): Professional services contract with Meru Corporation for construction of a water control and fish passage system at Powderhorn Lake utilizing grant funding received from Audubon Great Lakes via the National Oceanic and Atmospheric Administration. Original Contract Period: 11/15/2021 - 6/20/2022; Administrative Extension 6/21/2022 - 6/20/2023 Proposed Contract Period Extension: 6/21/2023 (retroactive) - 7/31/2024 Total Current Contract Amount Authority: $845,774.50 Original Approval: 7/27/2021, $845,774.50 Previous Increase(s): N/A This Increase Requested: Not to exceed $265,000.00, in accordance with supplemental match for construction services previously approved by the Forest Preserves of Cook County Board of Commissioners on 11/15/2022 in association with the grant (Board Item No. 22-0496). Estimated FiscapprovePass Action details Not available
23-0496 1  Contract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Department of Permits, Rentals and Concessions Vendor: Chicago River Canoe and Kayak, Evanston, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to amend contract Good(s) or Service(s): Boat concession services for the Maple Lake Boat House Original Contract Period: 4/11/2017 - 4/10/2020 with two (2) two-year optional extensions; (First Extension Option Exercised) 4/11/2020 - 4/10/2022; Per Board Item No. 20-0360 (10/20/2020) additional year added to second extension option; (Second Extension Option Exercised) 4/11/2022 - 4/10/2025 Proposed Contract Period Extension: N/A Total Current Contract Amount Authority: Chicago River Canoe and Kayak has agreed to pay the Forest Preserves an annual base fee plus 5% of gross sales. The base fee for 2023 is $12,000. Original Approval: 4/11/2017 Previous Increase(s): N/A This Increase Requested: N/A Estimated Fiscal Impact: N/A (Revenue Generating). This amendment will waive the base fee for 2023 of $12,000.00 Accounts: N/A Contract NapprovePass Action details Not available
23-0449 1  ReportREPORT Department: Department of Finance and Administration Request: Approve Report Title: Annual Comprehensive Financial Report (the “ACFR”), formerly Comprehensive Annual Financial Report Report Period: Fiscal Year Ending 12/31/2022 Summary: The ACFR has been prepared by the Forest Preserves of Cook County (the “Forest Preserves”) for the fiscal year ending 12/31/2022. The report has been prepared in accordance with the principles and standards for financial reporting set forth by the Government Accounting Standards Board and audited by a firm of independent auditors retained by the Forest Preserves.referPass Action details Not available
23-0461 1 OCA - FPD FY23 2nd Quarter Open RecommendationsReportREPORT Department: Office of the County Auditor Request: Refer to Audit Committee Report Title: OCA - FPD FY23 2nd Quarter Open Recommendations Report Period: June 2023 Summary: Status Report on Open Recommendations regarding the Cook County Forest Preserve DistrictreferPass Action details Not available
23-0404 1  ReportREPORT Department: Department of Finance and Administration Request: Receive and File Report Title: Procurement and Disbursement Report Report Period: 6/1/2023 - 7/31/2023 Summary: Submitting the Procurement and Disbursement Report for the period of June and July 2023. The report is to be received and filed in compliance with Section 1-8-2 (BB) of the District’s Code of Ordinances.receive and filedPass Action details Not available
23-0477 1  ReportREPORT Department: Departments of Legal and Finance Request: Receive and File Report Title: Workers’ Compensation Reports (June 2023 and July 2023) Report Period: 6/1/2023 - 7/31/2023 Summary: The Forest Preserves of Cook County Departments of Legal and Finance are submitting Workers’ Compensation Claim Payments for the months of June and July of 2023. Payments total $103,904.06 for June 2023 and $129,695.43 for July 2023.receive and filedPass Action details Not available
23-0492 1  Calendar of EventsPROPOSED CALENDAR OF EVENTS Department: Department of Conservation and Experiential Programming Summary: Forest Preserves of Cook County Calendar of Events and Activities 9/19/2023 - 10/17/2023 Please check the Forest Preserves of Cook County’s website for updates and changes. Thursday, 9/21 through Friday, 9/22; 4pm - 7pm Dagwaag (Fall) Camp, Rolling Knolls, Elgin Presented by Trickster Cultural Center, participate in activities and discover the significance of harvest season in Native American culture. Registration required. Visit FPCC website for more information. Saturday, 9/23; 8:30am Bilingual Bird Migration Walk: Party for the Preserves, Sagawau Environmental Learning Center, Lemont On a one-hour, leisurely walk on Sagawau’s grassy trails, discuss where birds migrate to and where they throughout winter. Registration required. Call 630-257-2045. Saturday, 9/23; 10am Autumnal Equinox Walk, Trailside Museum, River Forest Celebrate the first day of autumn with a walk. Registration required. Call 708-366-6530. Saturday, 9/23; 10am - 12pm receive and filedPass Action details Not available
23-0505 1  Journal of ProceedingsJOURNAL OF PROCEEDINGS SECRETARY TO THE BOARD, Lynne M. Turner, presented in printed form a record of the Journal of Proceedings of the regular meeting held on 07/18/2023.approvePass Action details Not available
23-0472 1  Bid RecommendationPROPOSED BID RECOMMENDATION Department: Department of Planning and Development Request: Authorization for the Forest Preserves of Cook County to enter into a construction contract with Fabex Technologies, LLC, primary place of business Chicago, Illinois, for shelter repairs at Bunker Hill, Busse Woods, Harms Woods, Schiller Woods, St. Paul Woods, Thatcher Woods, Bemis Woods, Schuth’s Grove, Campground Road Woods, National Grove, and White Eagle Woods. Reason: Contract #74000013027 issued under Project #23-80-03 for 2023 Picnic Shelter Repairs at various sites in north, northwest, and central Cook County. The work addresses the renovation of thirty (30) existing picnic shelters. The work includes, but is not limited to, lead-based paint removal, concrete ceiling panel patching, concrete ceiling panel replacement, roof removal and replacement, and other related work as specified in the plans and specifications. Bid Opening Date: 8/25/2023 Bid Results: 1. Fabex Technologies, LLC $1,649,693.00 2. AGAE Contractors, Inc. $1,988,000.00 Estimated Fiscal ImpacapprovePass Action details Not available
23-0479 1  Recommendation of the Finance Subcommittee (Litigation)RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) Finance Subcommittee Meeting on Litigation - 9/12/2023 The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval: Proposed Settlements Approved Fiscal Year 2023 to Present: $55,000.00 Proposed Settlements to Be Approved: $0.00* Legal Fees Approved Fiscal Year 2023 to Present: $592,184.99 Legal Fees for 9/12/2023 to Be Approved: $63,302.45 *Settlement reduces amount due to the Forest Preserves from licensee by approximately 37% in relation to Board Item Nos. 22-0004 and 22-0005. No payment is required by the Forest Preserves under the settlement.approvePass Action details Not available
23-0478 1  Recommendation of the Finance Subcomittee (Workers' Compensation)RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (WORKERS’ COMPENSATION) Finance Subcommittee Meeting on Workers’ Compensation - 9/19/2023 The Finance Subcommittee on Workers’ Compensation met on the above listed date and recommends the following for approval: Workers’ Compensation Claims approved Fiscal Year 2023 to present: $415,133.46 Workers’ Compensation Claims to Be Approved: $7,500.00 Workers’ Compensation Lien Recovery approved Fiscal Year 2023 to present: $47,000.00 Workers’ Compensation Lien Recovery to be Approved: $0.00approvePass Action details Not available
23-0414 1  ReportREPORT Department: Department of Finance and Administration Request: Receive and File Report Title: Corporate Fund Analysis of Revenue and Expenditures Report Period: 1/1/2023 - 7/31/2023 Summary: Detailed Fund Analysis of Revenue and Expenditures for June and July 2023.receive and filedPass Action details Not available
23-0423 1  Easement RequestEASEMENT REQUEST Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to grant a permanent easement and a temporary easement to the Illinois Department of Transportation (“IDOT”) at the Northwest corner of Ogden Avenue and Wolf Road for intersection improvements. The permanent easement is 0.005 acres or 233 sq. ft., and the temporary easement is 0.006 acres or 242 sq. ft. Reason: To improve accessibility and pedestrian safety at a busy intersection, IDOT plans the following improvements: 1. Sidewalk ramp area to be rebuilt to current ADA standards with a landing square for pedestrian safety; and 2. Relocation of a traffic signal. A new trail connection to the Salt Creek Trail system was recently completed at this same intersection by constructing corner improvements (See Board Item No. 21-0299). IDOT wishes to expand the accessible landing area. The area for the permanent easement is 0.005 acres, and the area for the temporary easement is 0.006 acres. IDOT indicates that zero (0) trees are expected to be removed for tapprovePass Action details Not available
23-0460 1  ReportREPORT Department: Department of Law Enforcement Request: Refer to Law Enforcement Committee Report Title: Model Policing Report Period: April 1, 2023 through June 30, 2023 Summary: Report on the status to achieve the goal of a Model Forest Preserves Police Department.receive and filedPass Action details Not available
23-0403 1 On and Off-boarding Audit ReportReportREPORT Department: Office of the County Auditor Request: Refer to Audit Committee Report Title: On and Off-boarding Report Period: Fiscal Year 2021 Summary: This audit was designed to assess the effectiveness of the related internal controls currently in place over the Employee On and Off-boarding processreceive and filedPass Action details Not available