Meeting Name: Finance Committee Agenda status: Final
Meeting date/time: 7/23/2024 9:30 AM Minutes status: Final  
Meeting location: Thatcher Woods Pavilion, 8030 Chicago Avenue, River Forest, Illinois
Issued On: 7/17/2024
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments: To comment on an item on this agenda, click here, FPD Finance Supplemental Agenda 24-0292, Errata 24-0281.pdf
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
24-0290 1  Committee MinutesCOMMITTEE MINUTES Approval of the minutes from the meeting of 6/11/2024approvePass Action details Not available
24-0144 2  Ordinance AmendmentPROPOSED ORDINANCE AMENDMENT DISTRICT VEHICLE POLICY AMENDMENT BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Title 1 (Administrative), Chapter 14 (District Vehicle Policy), of the Forest Preserve District of Cook County Code of Ordinances is hereby amended as Follows: 1-14-1: ESTABLISHMENT OF A COUNTYWIDE DISTRICTWIDE VEHICLE STEERING COMMITTEE. 1-14-2: RESPONSIBILITIES OF ELECTED OFFICIALS, DEPARTMENTS, AND EMPLOYEES AND ASSIGNMENT OF VEHICLE COORDINATOR. 1-14-3: AUTHORIZED USE OF DISTRICT VEHICLES. 1-14-4: MISCELLANEOUS. Full text of this ordinance amendment can be found here: Effective Date: This ordinance shall be in effect immediately upon adoption.approvePass Action details Not available
24-0217 1  Transfer of FundsPROPOSED TRANSFER OF FUNDS Department: Department of Finance and Administration Request: Approval of a transfer of Funds Reason: The reason for this transfer is to meet the Forest Preserves of Cook County Pension obligation as set forth in the Public Act 102-1131 (effective June 1, 2023). From Account(s): 51001.5100.00000.801420.00000.00000 (Corporate) To Account(s): 51004.5100.00000.411502.00000.00000 (Pension) Total Amount of Transfer: $8,384,419.00 On what date did it become apparent that the receiving account would require an infusion of funds in order to meet current obligations? What was the balance in the account on that date, and what was the balance 30 days prior to that date? Tax collection for the pension fund has not yet increased to meet 2024 obligations. This became apparent after first quarter 2024. How was the account used for the source of transferred funds identified? List any other accounts that were also considered (but not used) as the source of the transferred funds. It was determined there was sufficient availabapprovePass Action details Not available
24-0242 1  Bid RecommendationPROPOSED BID RECOMMENDATION Department: Department of Planning and Development Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into a construction contract with Pan-Oceanic Engineering Co., Inc., primary place of business Chicago, Illinois, for the removal and installation of drop gates (bollards), trail striping, painting of pavement markers, and installation of signage along the Poplar Creek, Tinley Creek, and Centennial Trail paved trail systems. Reason: Contract #74000014446 issued under Project #24-80-01R Trail Safety Improvements for Poplar Creek, Tinley Creek, and Centennial Trails. The work addresses safety issues with the removal and/or installation of drop gates at egress points on Forest Preserves paved trails, centerline striping and installation of approved regulatory signs. Bid Opening Date: 5/15/2024 Bid Results: 1. Garfield Building Maintenance Co., Inc. $319,715.00* 2. Pan-Oceanic Engineering Co., Inc. $448,397.58 * The Cook County Waiver Review Committee determined that the MapprovePass Action details Not available
24-0281 1  Bid RecommendationPROPOSED BID RECOMMENDATION Department: Department of Planning and Development Request: Authorization for the Forest Preserves of Cook County to enter into a construction contract with Fabex Technologies, LLC, primary place of business Chicago, Illinois, for shelter repairs at Yankee Woods (grove 2), Dan Ryan Woods (groves 1, 5, 10 & 15), Flatfoot Lake, Jurgensen Woods (grove 1), Bremen Grove #1, Eggers Grove #3, and Glenwood Woods North (grove 1). Reason: Contract #74000010979 issued under Project #24-80-26 for 2024 Picnic Shelter Repairs at South Cook County Locations. The work addresses the renovation of ten (10) existing picnic shelters. The work includes, but is not limited to, lead-based paint removal, concrete ceiling panel patching, concrete ceiling panel replacement, roof removal and replacement, and other related work as specified in the plans and specifications. Bid Opening Date: 6/28/2024 Bid Results: 1. Fabex Technologies, LLC $819,960.94 2. AGAE Contractors, Inc. $952,000.00 3. TORI Construction $985,000.00 Estimated Fiscal Impact: $819,approve as amendedPass Action details Not available
24-0319 1  Recommendation of the Finance Subcommittee (Litigation)RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) Finance Subcommittee Meeting on Litigation - 7/23/2024 The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval: Proposed Settlements Approved Fiscal Year 2024 to Present: $0.00 Proposed Settlements to Be Approved: $0.00 Legal Fees Approved Fiscal Year 2024 to Present: $303,880.80 Legal Fees for 7/23/2024 to Be Approved: $59,228.32approvePass Action details Not available
24-0191 1  ReportREPORT Department: Department of Permits, Rentals and Concessions Request: Refer to Finance Committee Report Title: Forest Preserves of Cook County Annual Concessions Report FY 2023 Report Period: 1/1/2023 - 12/31/2023 Summary: On 3/15/2022, the Forest Preserves of Cook County Board of Commissioners approved the Forest Preserves of Cook County (the “Forest Preserves”) Concessions Ordinance (Board Item No. 22-0126) (the “Ordinance”). Under the Ordinance, the Forest Preserves is authorized to grant certain concession related permits and contracts. To assist with this process, the Forest Preserves implemented a Concessions Policy (Policy Number: 05.00.00) establishing the criteria by which the Forest Preserves will issue permits and contracts for concession opportunities to increase and improve visitor engagement by providing the public with access to complementary recreational activities, amenities and services while also generating revenue to support the mission of the Forest Preserves. The Ordinance requires an annual report to the Forest Preserves of Cook receive and filedPass Action details Not available
24-0081 1  ReportREPORT Department: Department of Finance and Administration Request: Receive and File Report Title: Corporate Fund Analysis of Revenue and Expenditures Report Period: 1/1/2024 - 5/31/2024 Summary: Detailed Fund Analysis of Revenue and Expenditures for May 2024.receive and filedPass Action details Not available
24-0292 1  Bid RecommendationPROPOSED BID RECOMMENDATION Department: Department of Planning and Development Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into a construction contract with Great Lakes Landscape Company, primary place of business Bartlett, Illinois, for pavement improvements at ten (10) locations in the north and northwest of Cook County including Carl Hansen Woods, Che-Che-Pin-Qua Woods, Schiller Woods Grove 4, Ted Lechowicz Woods, Catherine Chevalier Woods, Ned Brown Meadow, North Branch Trail, and Busse Woods. Reason: Contract #74000014447 issued under Project #19-80-67G-24C1 2024 North Area Pavement Improvements. This work will include, but is not limited to, pavement resurfacing, drainage and Americans with Disabilities Act (ADA) access improvements, paved trail construction, pavement removal, and landscape restoration. Bid Opening Date: 5/30/2024 Bid Results: 1. Great Lakes Landscape Company $2,893,994.65 2. Chicagoland Paving Contractors $2,900,000.00 3. Pan-Oceanic Engineering Co. $3,089,090.99 EstimatapprovePass Action details Not available