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Meeting date/time:
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9/9/2014
10:00 AM
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Minutes status:
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Final
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Meeting location:
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Sagawau Environmental Learning Center,12545 West 111th Street, Lemont, Illinois
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14-0400
| 1 | | Amending the Forest Preserve District of Cook County Code of Ordinances to facilitate the ability to obtain a permit for activities such as rallies, pickets, protests, speeches, and demonstrations | Ordinance Amendment | PROPOSED ORDINANCE AMENDMENT
FOREST PRESERVE FEE SCHEDULE
Amending the Forest Preserve District of Cook County Code of Ordinances to facilitate the ability to obtain a permit for activities such as rallies, pickets, protests, speeches, and demonstrations.
BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Title 7 - Fees, Chapter 1 - Fee Schedule of the Forest Preserve District of Cook County Code is hereby amended as follows:
7-1-1: FEE SCHEDULE
Picnic Permits*…..…
• Picnic Permits - one grove per permit, fees assessed for all permits; large groups may require multiple permits and/or security.
Picnic permit category W = 25 to 99 people
Picnic permit category X = 100 to 399 people
Picnic permit category Y = 400 to 999 people
Picnic permit Level 4 = Large area events
• Special use permits: special accommodations such as tents, beer truck, caterer, rides, generator, lights, overflow parking. A special use permit will be required for the aforementioned accommodations even if a picnic permit is not required based on the | refer | Pass |
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14-0436
| 1 | | Honoring the Fall 2014 Next Generation Youth Outdoor Ambassadors (YOA) Managers and Students | Consent Calendar Resolution | PROPOSED RESOLUTION
Honoring the Fall 2014 Next Generation Youth Outdoor Ambassadors (YOA) Managers and Students
WHEREAS, on September 9, 2014, the Next Generation Youth Outdoor Ambassadors will present their findings on how the Forest Preserve District of Cook County (the “Preserves”) can better connect teens to nature and outdoor recreation and enable young people to have an active voice and role in the Preserves. The Next Generation Youth Outdoor Ambassadors is a program funded in part under the Coastal Zone Management Act, by NOAA’s Office of Ocean and Coastal Resource Management in conjunction with the Illinois Coastal Management Program, Illinois Department of Natural Resources, and was conducted in partnership with Fishin’ Buddies; and
WHEREAS, six Youth Outdoor Ambassadors planned and coordinated five events at five different locations that attracted more than 800 teens; and
WHEREAS, the Youth Outdoor Ambassadors introduced over 800 youth to Forest Preserve programing and presented to an additional 600 youth in classroom settings; and
WHEREAS, the Youth Ou | approve | Pass |
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14-0439
| 1 | | Legislation and Intergovernmental Relations | Committee Minutes | COMMITTEE REPORT
Committee Name: Legislation and Intergovernmental Relations
Committee Date: 9/8/2014 | approve | Pass |
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14-0440
| 1 | | Real Estate | Committee Minutes | COMMITTEE REPORT
Committee Name: Real Estate
Committee Date: 9/8/2014 | approve | Pass |
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14-0441
| 1 | | Labor | Committee Minutes | COMMITTEE REPORT
Committee Name: Labor
Committee Date: 9/8/2014 | approve | Pass |
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14-0442
| 1 | | Rules | Committee Minutes | COMMITTEE REPORT
Committee Name: Rules
Committee Date: 9/9/2014 | approve | Pass |
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14-0463
| 1 | | | Committee Minutes | COMMITTEE REPORT
Committee Name: Finance
Committee Date: 9-9-14 | adopt as amended | Pass |
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14-0429
| 1 | | Waste Management of Illinois (Region 1) | Contract Amendment | PROPOSED CONTRACT AMENDMENT
Department(s): Landscape Maintenance
Vendor: Waste Management of Illinois, Carol Stream, Illinois
Request: Authorization for the Forest Preserve District of Cook County to increase contract amount in Region 1.
Good(s) or Service(s): Placement and service of Port-a-lets
Original Contract Period: 5/15/2012 - 4/14/2015
Proposed Contract Period Extension: N/A
Total Current Contract Amount Authority: $130,096.00
Original Approval: 5/2/2012, $93,916.00
Previous Increase(s): 12/5/2012, $36,180.00
This Increase Requested: $35,000.00
Estimated Fiscal Impact: FY 2014, $10,000.00, FY 2015, $25,000.00
Accounts: Contractual and other Professional Services, 01-6217, Special Events Public Relations, 01-6260 and Mighty Acorn, 06-6222 and Volunteer Resource Program, 01-6228.
Contract Number(s): 12-51-105
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
Summary: Port-a-lets placement and service in Districts 5, 6 and 11 | approve | Pass |
Action details
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14-0430
| 1 | | Waste Management of Illinois (Region 4) | Contract Amendment | PROPOSED CONTRACT AMENDMENT
Department(s): Landscape Maintenance
Vendor: Waste Management of Illinois, Carol Stream, Illinois
Request: Authorization for the Forest Preserve District of Cook County to increase contract in Region 4.
Good(s) or Service(s): Placement and service of Port-a-lets
Original Contract Period: 5/15/2012 - 4/14/2015
Proposed Contract Period Extension: N/A
Total Current Contract Amount Authority: $100,251.00
Original Approval: 5/2/2012, $85,401.00
Previous Increase(s): 12/5/2012, $14,850.00
This Increase Requested: $31,000.00
Estimated Fiscal Impact: FY 2014, $10,000.00 and FY 2015, $21,000.00
Accounts: Contractual and Other Professional Services, 01-6217, Special Events Public Relations, 01-6260, Mighty Acorn, 01-6222 and Volunteer Resource Program, 01-6228
Contract Number(s): 12-51-108
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
Summary: Placement and service for Pot-a-lets in Districts 14, 15 and 17 | approve | Pass |
Action details
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14-0446
| 1 | | Hoving Pit Stop, Inc., West Chicago, Illinois | Contract Amendment | PROPOSED CONTRACT AMENDMENT
Department(s): Landscape Maintenance
Vendor: Hoving Pit Stop, Inc., West Chicago, Illinois
Request: Authorization for the Forest Preserve District of Cook County to increase contract in Region 2.
Good(s) or Service(s): Placement and service of Port-a-lets
Original Contract Period: 5/15/2012 - 4/14/2015
Proposed Contract Period Extension: N/A
Total Current Contract Amount Authority: $167,278.00
Original Approval: 5/2/2012, $143,428.00
Previous Increase(s): $23,850.00
This Increase Requested: $30,500.00
Estimated Fiscal Impact: FY 2014, $20,000.00 and FY 2015, $10,500.00
Accounts: Contractual and Other Professional Services, 01-6217, Special Events Public Relations, 01-6260, Might Acorns, 01-6222 and Volunteer Resource Program, 01-6228.
Contract Number(s): 12-51-106
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
Summary: Placement and service of Port-a-lets in Districts 9, 12, 13, 14 and 16 | approve | Pass |
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14-0447
| 1 | | Service Sanitation, Gary, Indiana | Contract Amendment | PROPOSED CONTRACT AMENDMENT
Department(s): Landscape Maintenance
Vendor: Service Sanitation, Gary, Indiana
Request: Authorization for the Forest Preserve District of Cook County to increase contract Region3.
Good(s) or Service(s): Placement and service of Port-a-lets
Original Contract Period: 5/15/2012 - 4/14/2015
Proposed Contract Period Extension: N/A
Total Current Contract Amount Authority: $202,895.00
Original Approval: 5/2/2012, $144,980.00
Previous Increase(s): $57,915.00
This Increase Requested: $35,500.00
Estimated Fiscal Impact: FY 2014, $15,000.00 and FY 2015, $20,500
Accounts: Contractual and Other Professional Services, 01-6217, Special Events Public Relations, 01-6260, Mighty Acorns, 01-6222 and Volunteer Resource Program, 01-6228.
Contract Number(s): 12-51-107
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
Summary: Placement and service for Port-a-lets in Districts 5, 6 and 17 | approve | Pass |
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14-0407
| 1 | | Intergovernmental Agreement with MWRD and The Village of North Riverside, Illinois | Intergovernmental Agreement | PROPOSED INTERGOVERNMENTAL AGREEMENT
Department: Planning and Development
Other Part(ies): The Metropolitan Water Reclamation District of Greater Chicago (“MWRD”) and The Village of North Riverside, Illinois
Request: Authorization to enter into an Intergovernmental Agreement with MWRD and The Village of North Riverside, Illinois for Addison Creek streambank stabilization along 19th Avenue south of Cermak Road.
Goods or Services: MWRD proposes to construct a streambank stabilization project on Forest Preserve property along Addison Creek south of Cermak Avenue. MWRD will prepare all plans and specifications and construct the project at its sole cost and expense. The Village of North Riverside will maintain the stabilized bank along 19th Avenue at its sole cost and expense.
Agreement Number(s): N/A
Agreement Period: Continuous
Fiscal Impact: N/A
Accounts: N/A
Summary: The project will prevent further erosion of Forest Preserve property and protect adjacent 19th Avenue infrastructure by installation of biostabilization measures. | approve | Pass |
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14-0408
| 1 | | Intergovernmental Agreement with Cook County (Sheriff's K-9 training facility) | Intergovernmental Agreement | PROPOSED INTERGOVERNMENTAL AGREEMENT
Department: Law Enforcement
Other Part(ies): Cook County
Request: Permission to enter into an Intergovernmental Agreement
Goods or Services: To have the Sheriff of Cook County and the Preserves share use of the District’s police K-9 training facility located in the Tinley Creek Division, Burr Oak Woods.
Agreement Number(s): N/A
Agreement Period: 1/1/2014, retroactively, - 12/31/2018, with automatic one year renewals.
Fiscal Impact: N/A
Accounts: N/A
Summary: The Forest Preserve District of Cook County (the “Preserves”) and County of Cook, on behalf of the Sheriff of Cook County, desire to have the Sheriff of Cook County and Preserves share use of the District’s police K-9 training facility located in the Tinley Creek Division, Burr Oak Woods at 13801 South Harlem Avenue, Cook County, Illinois via a license agreement between the parties. | approve | Pass |
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14-0409
| 1 | | Forest Glen Easement Commuter Rail Division of the Regional Transportation Authority (“Metra”) | Agreement | PROPOSED AGREEMENT
Vendor: Commuter Rail Division of the Regional Transportation Authority (“Metra”)
Request: Requesting authorization for the Forest Preserve District of Cook County (“the Preserves”) to enter into an easement agreement
Reason: The Forest Preserve would like to construct and maintain a bicycle/pedestrian bridge over the Metra railroad, near Forest Glen Woods in the City of Chicago tracks near MP 11.0, between Devon and Foster Avenues, on Metra’s Milwaukee North Line. The Forest Preserve has been working to extend the North Branch Bicycle Trail south approximately four miles, to connect to the City of Chicago’s Bike Trail System. The North Branch Bicycle Trail is 18 miles in length, the Preserve’s longest linear trail system, and one of the District’s most used bicycle trails.
As consideration for the easement, the Preserves has agreed to pay Metra one dollar ($1.00).
Contract period: Perpetual with the trail
Estimated Fiscal Impact: $1.00
Account(s): N/A
Concurrence(s):
The Chief Financial Officer and Chief Attorney have approved thi | approve | Pass |
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14-0410
| 1 | | Intergovernmental Agreement with Cook County (Sheriff's Merit Board) | Intergovernmental Agreement | PROPOSED INTERGOVERNMENTAL AGREEMENT
Department: Law Enforcement
Other Part(ies): Cook County
Request: Permission to enter into an Intergovernmental Agreement and disburse the required funds.
Goods or Services: To have Sheriff’s Merit Board conduct background investigations.
Agreement Number(s): N/A
Agreement Period: 8/1/2014 - 7/31/2015, retroactively with automatic one year renewals.
Fiscal Impact: Up to $15,000.00 per year
Accounts: Police Supply and Equipment Services, 01-6647
Summary: The Forest Preserve District of Cook County (the “Preserves”) and County of Cook, on behalf of the Sheriff of Cook County, desire to have Sheriff’s Merit Board conduct background investigations of candidates for sworn law enforcement positions at the Preserves. | approve | Pass |
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14-0416
| 1 | | Burris Equipment | Contract | PROPOSED CONTRACT
Department(s): Facilities and Fleet
Vendor: Burris Equipment, Frankfort, Illinois
Request: Authorization for the Forest Preserve District of Cook County (the “Preserves”) to enter into and execute an agreement with Burris Equipment, the local distributor for Felling Trailers, Inc. Felling Trailers, Inc. and its team of local distributors were awarded a contract by the National Joint Powers Alliance (“NJPA”). The Preserves shall purchase Felling Trailers based on the prices, terms, and conditions offered to members of the NJPA.
Good(s) or Service(s): Seven (7) 2014 Felling Trailers
Contract Value: $104,134.60
Contract period: 4/10/2014 - 4/10/2018
Estimated Fiscal Impact: $104,134.60
Accounts: Vehicles and Trucks, 09-6625
Contract Number(s): 031014-FTS
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
The vendor has met the Minority and Women Business Enterprise Ordinance Provisions.
Summary: This contract provides for seven (7) trailers to be purchased for use by Resource Managem | approve | Pass |
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14-0417
| 1 | | License to Waste Management of Illinois, Inc. (“WMI”), Grantee | License Request | PROPOSED LICENSE REQUEST
Request: Requesting authorization for the Forest Preserve District of Cook County (“the Preserves”), as Licensor to grant a License to Waste Management of Illinois, Inc. (“WMI”), Grantee, to locate, operate and maintain two groundwater monitoring wells, one existing and one proposed, along Doty Avenue at the Beaubien Woods Forest Preserve. The groundwater monitoring wells are to insure that the groundwater quality is not affected by the nearby landfills.
Term: Ten (10) Years
License Fee: $3,400.00
License Application Fee: $1,000.00
YELAR Fee: $3,400.00
Total one-time upfront fee of $7,800.00 for the term of the License
(Sec. 5-2A-4 and 5-2B-4)
Tree Mitigation Fee: N/A
The area of the License is: 0.004 Acre
Concurrence(s):
The Chief Financial Officer and Chief Attorney have approved this item.
Grantee has met the insurance requirements under the License Agreement.
The Forest Preserves staff has reviewed this license application and plans and has found them to be acceptable; therefore, it is recommended that the Forest | refer | Pass |
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14-0419
| 1 | | License to The Village of Niles | License Request | PROPOSED LICENSE REQUEST
Request: Requesting authorization for the Forest Preserve District of Cook County (“the Preserves”), as Licensor to grant a License to The Village of Niles, Illinois (“the Village”) to locate, operate and maintain a 72-inch storm sewer and outfall structure to the North Branch Chicago River. The storm sewer is part of a storm water relief program that also includes a detention basin and bioinfiltration facility on other village property. The sewer will capture storm water runoff to relieve flooding and to reduce the combined sewer overflow discharge. The request also includes licensing the existing combined sewer overflow structure for which no license or agreement is known. The Village will also construct a new ADA crosswalk on Caldwell Avenue at Cleveland Street with push button activated flashers, and a new paved trail connection, along the route of the new storm sewer, to the existing North branch Trail. The crossing will improve accessibility and safety and provide an alternative to the current use of the FPCC driveway and parking lot to access the t | refer | Pass |
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14-0420
| 1 | | License to The Village of River Forest | License Request | PROPOSED LICENSE REQUEST
Request: Requesting authorization for the Forest Preserve District of Cook County (“the Preserves”), to grant a License to The Village of River Forest, Illinois (the“Village”) to locate, operate and maintain a storm sewer outfall structure on the east bank of the Des Plaines River, adjacent to Thatcher Avenue approximately 400 feet south of North Avenue. The Village plans to construct a large scale sewer separation project in the adjacent neighborhood to reduce flooding in the area and to improve water quality in the FPCC and Des Plaines River by reducing combined sewer overflow discharges. The Village will also stabilize and replant the bank area at the outfall.
Term: Continuous
License Fee: $3,400.00
License Application Fee: $500.00
YELAR Fee: $3,400.00
Total one-time upfront fee of $7,300.00 for the term of the License
(Sec. 5-2A-4 and 5-2B-4)
Tree Mitigation Fee: $7,227.03
The area of the License is: 0.02 Acre
Concurrence(s):
The Chief Financial Officer and Chief Attorney have approved this item.
Grantee has met the | approve | Pass |
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14-0434
| 1 | | Boat Access Area Development (“BAAD”) Grant | Grant Application Authorization Request | PROPOSED GRANT APPLICATION AUTHORIZATION REQUEST
Department: Planning and Development
Grantee: Forest Preserves of Cook County
Grantor: Illinois Department of Natural Resources
Request: Authorization to apply for grant
Purpose: The Forest Preserve District of Cook County proposes to apply for a Boat Access Area Development (“BAAD”) Grant from the Illinois Department of Natural Resources that would support the development of a canoe launch at Busse Lake in the Ned Brown Preserve in Elk Grove Village, Illinois.
Grant Amount: $80,000.00
Grant Period: April 2015 - June 2017
Fiscal Impact: $36,370.00
Account(s): Recreation (Landscape Improvements ), 25-6760
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
Summary: This project would increase access to Busse Lake for paddling, expand the Preserves’ programmatic capacity, and advance the goals of the Forest Preserves’ Centennial Campaign Plan to increase healthy outdoor recreation opportunities. | approve | Pass |
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14-0438
| 1 | | AUTHORIZED SIGNATORIES | Resolution | PROPOSED RESOLUTION
AUTHORIZED SIGNATORIES
WHEREAS, the FOREST PRESERVE DISTRICT OF COOK COUNTY (the “Preserves”) has authorized various banks as depositories of its accounts;
WHEREAS, from time to time, the Preserves may also seek to open lines of credit or purchase appeal bonds from various insurers, bond companies or other institutions to cover the costs of judgments against the Preserves in the event the Preserves, upon Board approval, decides to appeal such judgments;
WHEREAS, the various banks that serve as depositories of the Preserves’ accounts require the manual or facsimile signature of duly elected or appointed Officers of the Preserves for the warrants, checks drafts or other orders on these accounts;
WHEREAS, the various insurers, bond companies and other institutions with whom the Preserves may seek to open a line of credit, or from whom the Preserves may seek to purchase an appeal bond, may require the manual or facsimile signatures of duly elected or appointed Officers of the Preserves in order to allow the Preserves to establish lines of credit or pur | approve | Pass |
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14-0431
| 1 | | Comprehensive Annual Financial Report (CAFR) | Report | REPORT
Department: Finance
Request: Receive and File
Report Title: Comprehensive Annual Financial Report (CAFR)
Report Period: Fiscal Year Ending 12/31/2013
Summary: Audit Report | receive and filed | Pass |
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14-0433
| 1 | | Procurements and Disbursements Report for July 2014 | Report | REPORT
Department: Finance
Request: Receive and File
Report Title: Procurements and Disbursements Report for July 2014
Report Period: 7/1/2014 - 7/31/2014
Summary: The Procurements and Disbursements Report for July 2014 is to be received and filed in compliance with Section 1-8-2 (BB) of the Forest Preserve District of Cook County’s Code of Ordinances. | receive and filed | Pass |
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14-0435
| 1 | | Conservation Cup Status Report | Report | REPORT
Department: General Office, Forest Preserve Foundation
Request: Receive and File
Report Title: Conservation Cup Status Report
Report Period: 2014
Summary: Shelley Davis, Forest Preserve Foundation Executive Director will provide a detailed status report. | receive and filed | Pass |
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14-0451
| 1 | | Forest Preserve of Cook County MBE/WBE Expenditures | Report | REPORT
Department: Finance and Administration
Request: Submitting Report for the Contract Compliance Committee
Report Title: Forest Preserve of Cook County MBE/WBE Expenditures Report
Report Period: 1/1/2014 - 6/30/2014
Summary: Submitting report for referral to the Contract Compliance Committee. | receive and filed | Pass |
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14-0453
| 1 | | Chicago Zoological Society MBE/WBE Expenditure Report | Report | REPORT
Department: Finance and Administration
Request: Submitting Report for the Contract Compliance Committee
Report Title: Chicago Zoological Society MBE/WBE Expenditure Report
Report Period: 1/1/2014 through 6/30/2014
Summary: Submitting report for referral to the Contract Compliance Committee. | receive and filed | Pass |
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14-0454
| 1 | | Chicago Botanic Garden MBE/WBE Expenditure Report | Report | REPORT
Department: Finance and Administration
Request: Submitting Report for the Contract Compliance Committee
Report Title: Chicago Botanic Garden MBE/WBE Expenditure Report
Report Period: 1/1/2014 through 6/30/2014
Summary: Submitting report for referral to the Contract Compliance Committee. | receive and filed | Pass |
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14-0422
| 1 | | Calendar of events | Miscellaneous Item of Business | Friday through Sunday, 9/ 12 -9/ 14, 10 am to 4:30 pm
Roadside Flower Sale, Chicago Botanic Garden, Burnstein Hall Garden, Glencoe
Select from more than 300 arrangements and wreaths, crafted by volunteers and featuring dried flowers, pods, and grasses.
Saturday, 9/13, 8 am to 2 pm
Fishin’ Buddies Fall Fishing Derby, Wampum Lake, I,90/94 & Thornton Lansing Rd, Thornton-Lansing
This annual family fishing derby is perfect for all skill levels. Register at fbderby.com
Saturday, 9/13, 1 pm
Monarch Migration, Sagawau Environmental Learning Center, 12545 W. 111th St, Lemont
Why do monarch butterflies travel over 2,000 miles to the mountains of Central Mexico in the fall? Learn what cues they use to begin their journey south.
Saturday, 9/13, 2 pm to 4 pm
North Branch Trail Addition Celebration, Chicago Botanic Garden, Across from the McDonald Woods Pavilion, Glencoe
Celebrate the opening of this multi-use trail which provides the “missing link” between the North Branch and the Green Bay trails.
Saturday, 9/13, 10 am to 8 pm, Grand Entries at Noon and 6 pm
Sunday, | receive and filed | Pass |
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14-0418
| 1 | | AUTHORIZE THE DISTRICT TO ENTER INTO THE LOCAL AGENCY AGREEMENT COSTS FOR THE THORN CREEK BICYCLE TRAIL | Resolution | PROPOSED RESOLUTION
TO AUTHORIZE THE DISTRICT TO ENTER INTO THE LOCAL AGENCY AGREEMENT COSTS FOR THE THORN CREEK BICYCLE TRAIL
WHEREAS, a Congestion Mitigation Air Quality (CMAQ) has been awarded to the Forest Preserve District of Cook County (the “District”) by the Illinois Department of Transportation (“IDOT”) to construct a 4.75 miles of the Thorn Creek Bicycle Trail (hereafter the “Project”); and
WHEREAS, on February 4, 2013, the Board of Commissioners authorized the District to enter into a local agency agreement (the “Local Agency Agreement”), with the Illinois Department of Transportation (“IDOT”) to pay 20% of the Phase III Construction Engineering costs associated with the Project, estimated at $90,956; and
WHEREAS, on November 12, 2013, pursuant to the Local Agency Agreement the Board of Commissioners authorized the District to pay the “IDOT” 20% of total construction cost for the entire project estimated at $1,138,600.
WHEREAS, due to a pending agreement with the Canadian National Railroad the District started construction of the trail segment from Sweet | approve | Pass |
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