Meeting Name: FPD Board of Commissioners Agenda status: Final
Meeting date/time: 11/2/2021 10:00 AM Minutes status: Final  
Meeting location: Virtual Meeting
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments: Click here to watch live, To comment on an item click here, New items 11-2-2021, Consent Agenda 11-2-2021.pdf
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21-0481 1  Consent Calendar ResolutionPROPOSED RESOLUTION HONORING ARNOLD RANDALL, GENERAL SUPERINTENDENT OF THE FOREST PRESERVES OF COOK COUNTY, FOR RECEIVING THE CORNELIUS AMORY PUGSLEY MEDAL FROM THE AMERICAN ACADEMY FOR PARK AND RECREATION ADMINISTRATION WHEREAS, on September 15, 2021, Arnold Randall, General Superintendent of the Forest Preserves of Cook County, received the Cornelius Amory Pugsley Medal for Parks and Conservation from the American Academy for Park and Recreation Administration in association with the National Park Foundation; and WHEREAS, since 1928 the Honorable Cornelius Amory Pugsley Medals have been nationally prestigious awards that recognize outstanding contributions to the promotion and development of public parks and conservation in the United States; and WHEREAS, Arnold Randall was acknowledged as a strong administrator and lifelong advocate for parks, open space and conservation and for his many accomplishments throughout his career; and WHEREAS, Arnold Randall has served as the General Superintendent of the Forest Preserves since his appointment in 2010, and has embracedapprove on the Consent AgendaPass Action details Not available
21-0487 1  Consent Calendar ResolutionPROPOSED RESOLUTION HONORING SITE DESIGN GROUP, LTD., GREEN CORPS AND THE FOREST PRESERVES OF COOK COUNTY’S JENS JENSEN AWARD FROM THE ILLINOIS CHAPTER OF THE AMERICAN SOCIETY OF LANDSCAPE ARCHITECTS FOR THE EXEMPLARY DESIGN OF THE DAN RYAN NATURE PLAY AREA WHEREAS, the Forest Preserves of Cook County completed new outdoor recreation amenities at Dan Ryan Woods in 2019 that represent a unique and innovative approach to outdoor recreation; and WHEREAS, on September 23, 2021, the Forest Preserves of Cook County’s Dan Ryan Nature Play Garden received the 2021 Jens Jensen Award from the Illinois Chapter of the American Society of Landscape Architects, which recognizes projects that exemplify the ideals and values of Jens Jensen using native plants, ecological processes, and reconnecting people to the landscape with harmonious design; and WHEREAS, the award recognizes the efforts of the Forest Preserves as the owner, Site Design Group, Ltd., as the project landscape architects, and Green Corps as project consultants, among others. NOW, THEREFORE, BE IT RESOLVED, that Toni approve on the Consent AgendaPass Action details Not available
21-0498 1  Consent Calendar ResolutionPROPOSED RESOLUTION HONORING THE FOREST PRESERVES OF COOK COUNTY FOR ITS RECEIPT OF THE TECHNOLOGY INNOVATION AWARD FROM THE AT&T AND GOVERNMENT TECHNOLOGY MAGAZINE WHEREAS, in August 2021, Commissioner Bridget Degnen nominated the Forest Preserves of Cook County (“Forest Preserves”) for a technology award for the Forest Preserves’ excellent work in developing a user-friendly Interactive Web Map; and WHEREAS, in September 2021, the Forest Preserves’ Interactive Web Map received a Technology Innovation Award in the Citizen Category from the Special Districts Awards Program sponsored by AT&T and Government Technology magazine; and WHEREAS, the award program recognizes innovation and leadership within special district agencies across the nation and the Citizen Category specifically recognizes special districts that have used technology to improve service delivery to citizens; and WHEREAS, the Forest Preserves strives to ensure that green spaces and public lands are accessible to all and that local communities feel welcome in those areas; and WHEREAS, the Forest Prapprove on the Consent AgendaPass Action details Not available
21-0493 1  Intergovernmental AgreementPROPOSED INTERGOVERNMENTAL AGREEMENT Department: Department of Law Enforcement Other Part(ies): Cook County Government, Cook County, Illinois Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into an Intergovernmental Agreement to receive a grant Goods or Services: Grant not to exceed $75,000.00 for two (2) K-9 Vehicles to support law enforcement efforts Agreement Number(s): N/A Agreement Period: 11/2/2021 - 8/31/2022 Fiscal Impact: Grant revenue up to $75,000.00 Accounts: N/A District(s): Districtwide Summary: On 1/26/2021, the Forest Preserves of Cook County Board of Commissioners approved a grant agreement with Cook County (Board Item No. 21-0109) whereby the Forest Preserves would receive up to $75,000.00 for the purchase of two (2) K-9 vehicles to support law enforcement efforts. On 5/11/2021, the Forest Preserves of Cook County Board of Commissioners subsequently approved the purchase of such vehicles (Board Item No. 21-0264). Due to a parts shortage, however, the manufacturerapprovePass Action details Not available
21-0479 1  AgreementPROPOSED AGREEMENT Vendor: Institute for Market Transformation, Washington, D.C. Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into an agreement Reason: The Forest Preserves is requesting authorization to enter into a no-cost Memorandum of Understanding (MOU) with a technical assistance provider to ComEd to participate in an incentive program with specific requirements and conditions. In October, ComEd advised the Forest Preserves of approval to participate in its Emerging Technologies pilot program which offers a $300,000.00 incentive to install a Very High Efficiency (VHE) HVAC system. The General Headquarters (GHQ) building has an inefficient and obsolete Heating, Ventilating and Air Conditioning (HVAC) system. The incentive would cover part of the estimated construction costs, but is likely to cover less than half of the total project costs. The MOU requires the Forest Preserves to provide plans, specifications and data to ComEd’s technical assistance partner, the Institute for Market Transformation (IMT), a naapprovePass Action details Not available
21-0482 1  Partnership Agreement AmendmentPROPOSED PARTNERSHIP AGREEMENT AMENDMENT Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into a Partnership Agreement Amendment with the Forest Preserve Foundation (the “Foundation”). Reason: The Forest Preserves wishes to extend its partnership agreement with the Forest Preserve Foundation for one (1) year and continue its annual financial contribution. Contract Period: (12/16/2014) 1/1/2015 - 12/31/2019; Board Approved Extension (11/19/2019) 1/1/2020 - 12/31/2020; Board Approved Extension (11/17/2020) 1/1/2021 - 12/31/2021) Proposed Partnership Agreement Extension: 1/1/2022 - 12/31/2022 Fiscal Impact: FY 2022 Not to Exceed $100,000.00, plus in-kind contributions up to $25,000.00. Previously authorized contributions total a Not to Exceed amount of $850,000.00, plus in-kind contributions. Account(s): Programs and Services 51001.700824 Concurrences: The Chief Financial Officer has approved this item. Final amendment is subject to legal review and approval. District(s): Districtwide Summary:approvePass Action details Not available
21-0434 1  ContractPROPOSED CONTRACT Department(s): Department of Planning and Development Vendor: Microsystems, Northbrook, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute Good(s) or Service(s): Document Storage Contract Value: $4,359.60 Contract Period: 1/1/2022 - 12/31/2024 Estimated Fiscal Impact: FY 2021 $4,359.60 Accounts: Professional Services 51001.520835 Contract Number(s): #74000008921 Concurrences: The Chief Financial Officer has approved this item. Final agreement is subject to legal review and approval. The Minority- and Women-owned Business Enterprise Ordinance is not applicable due to the contract value per year being equal to or less than $25,000.00. District(s): Districtwide Summary: Authorization is requested to enter into a sole source agreement to store archival architectural and engineering drawings and documents in the vendor’s climate-controlled facility for a maximum of three (3) additional years. The Forest Preserves has used this vendor since 2016. Major renovation of the approvePass Action details Not available
21-0489 1  ContractPROPOSED CONTRACT Department(s): Department of Facilities and Fleet Vendor: Morbark LLC, Winn, Michigan Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute a contract Good(s) or Service(s): Five (5) Morbark 2131 Chipper units Contract Value: $491,567.50 Contract Period: one-time purchase Estimated Fiscal Impact: FY 2022 $491,567.50 Accounts: Professional Services 51030.520840 and 51028.520840; Grant and Mitigation 51010.521314 and 51010.521444 Contract Number(s): 21-FL-166 (Sourcewell Contract No. 031721-MBI) Concurrences: The Chief Financial Officer has approved this item. Final agreement is subject to legal review and approval. The contract-specific Minority- and Women-owned Business Enterprise goal for this contract was set to zero. District(s): Districtwide Summary: The Forest Preserves of Cook County is requesting to purchase five (5) Morbark chippers through a purchasing consortium. Chippers are generally used to cut tree limbs, trunks and branches into smallerapprovePass Action details Not available
21-0472 1  Contract AmendmentPROPOSED AUTHORITY TO EXERCISE CONTRACT EXTENSION OPTION Department(s): Department of Facilities and Fleet Vendor: Lintech Engineering MGD Water Solutions, Algonquin, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to extend and increase contract Good(s) or Service(s): Operation, Monitor, and Maintenance of Existing Sewage Treatment Facility Original Contract Period: 1/1/2019 - 12/31/2021, with two (2) one-year extension options Proposed Contract Period Extension: 1/1/2022 - 12/31/2022, with the second one-year extension option to be exercised at the discretion of the General Superintendent. Total Current Contract Amount Authority: $75,000.00 Original Approval: 11/9/2018, $75,000.00 Previous Increase(s): N/A This Increase Requested: $25,000.00 Estimated Fiscal Impact: FY 2022 $25,000.00; FY 2023 $25,000.00 (optional year) Accounts: Professional Services 51001.520840 Contract Number(s): #74000004790 issued under RFP #18-53-49R Concurrences: The Chief Financial Officer has approved this item. Final amendmeapprovePass Action details Not available
21-0475 1  Contract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Department of Conservation and Experiential Programming Vendor: Swim Chicago Southland, Bridgeview, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to extend contract Good(s) or Service(s): Aquatic Center Management Original Contract Period: 3/22/2016 - 3/21/2019 with two (2) one-year extension options; 3/22/2019 - 3/21/2020 (Approved 10/16/2018) and 3/22/2020 - 3/21/2021 (Approved 6/25/2019) with additional extension due to COVID-19 closure 3/22/2021 - 12/31/2021 (Approved 6/16/2020) Proposed Contract Period Extension: 12/31/2021 - 12/31/2022 Total Current Contract Amount Authority: $4,985,221.00 Original Approval: 3/22/2016, $3,211,551.00 Previous Increase(s): $823,670.00, included $82,566.00 management fee and $741,104.00 for Aquatic Center operations (10/16/2018); $850,000.00, included $84,504.00 management fee and $765,496.00 for Aquatic Center operations (6/25/2019); and $100,000.00 for operations (6/16/2020) This Increase Requested: N/A Estimated Fiscal Impact: approvePass Action details Not available
21-0480 1  Contract AmendmentPROPOSED AUTHORITY TO EXERCISE CONTRACT EXTENSION OPTION Department(s): Department of Conservation and Experiential Programming Vendor: A.M. Bus Company, Chicago, Illinois First Student, Naperville, Illinois Alltown Bus Service, Skokie, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to exercise the second option renewal by extending and increasing the contract Good(s) or Service(s): Bus Transportation Services Original Contract Period: 2/1/2018 - 1/31/2021; with two (2), one-year renewal options; 2/1/2021 - 1/31/2022 (Board Approved 12/15/2020) Proposed Contract Period Extension: 2/1/2022 - 1/31/2023 Total Current Contract Amount Authority: Not to exceed $75,000.00 annually per company for a total not to exceed amount of $900,000.00. Original Approval: 1/9/2018, $675,000.00 Previous Increase(s): 12/15/2020, $225,000.00 ($75,000.00 per company) This Increase Requested: $225,000.00 ($75,000.00 per company) Estimated Fiscal Impact: FY 2022, $225,000.00 Accounts: Advertising and Promotions 51001.520610; SpeapprovePass Action details Not available
21-0484 1  Previously Approved Item AmendmentPROPOSED PREVIOUSLY APPROVED ITEM AMENDMENT Department: Department of Planning and Development Request: Requesting to amend Board Item No. 19-0284 to account for additional tree mitigation fees collected from Northern Illinois Gas Company d/b/a Nicor Gas Company (“Nicor”) related to a license agreement for the installation of a gas pipeline along the north edge of Busse North Forest Preserve and Nature Preserve. During the course of construction, operations necessitated the removal of an additional nine (9) trees at the perimeter of the licensed area that were not accounted for in the original tree survey, with an additional mitigation value totaling $19,323.56. Following the review and approval of the Forest Preserves of Cook County, the General Superintendent authorized work to proceed with the understanding that additional tree mitigation fees associated with these supplemental tree impacts would be collected, per the terms of the existing license. The proposed amendment will incorporate these additional trees and tree mitigation fee into the record of board approvalapprovePass Action details Not available
21-0473 1  License RequestPROPOSED LICENSE REQUEST Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”), as Licensor to grant a License to Nicor Gas Company (“Nicor”), Grantee, to locate, operate and maintain 5,783 feet of gas line mainly within Golf Road right-of-way in Big Bend Lake and Harms Woods South, except roughly 1,400 linear feet of existing gas line that runs within Big Bend Lake Preserve and under existing Union-Pacific Railroad line. 4,975 feet of the requested 5,783 foot gas line is an existing 18” gas line that was permitted by the Forest Preserves in 1946, however, that permit expired and needs to be brought into compliance as a license. The remaining 808 feet of requested linear feet is a new 20” gas line within the Golf Road right-of-way at Big Bend Lake. IDOT is completing a reconstruction project of Golf Road and asked that Nicor update the gas line infrastructure at that location. One (1) dead tree is scheduled for removal. Occasionally during the construction process, additional or fewer trees are ultimately identified as requiring removareferPass Action details Not available
21-0485 1  ReportREPORT Department: Department of Planning and Development Request: Refer to Capital Development Committee Report Title: 2022 Update to the 5-Year Capital Improvement Plan Report Period: Five (5) Years, 2022-2026 Summary: This report is an update of capital improvement projects and funding needs for the next five (5) years (2022-2026). Capital improvement needs were identified by Forest Preserves of Cook County staff, partner organizations and members of the public. Additional requests and comments can also be submitted on that web page. A final report will be issued at the January 2022 board meeting.referPass Action details Not available
21-0492 1  ReportREPORT Department: Departments of Legal and Finance Request: Receive and File Report Title: Workers’ Compensation Report - September 2021 Report Period: 9/1/2021 - 9/30/2021 Summary: The Forest Preserves of Cook County Departments of Legal and Finance are submitting Workers’ Compensation Claim Payments for the month of September 2021. Payments total $117,223.95 for September 2021.receive and filedPass Action details Not available
21-0497 1 Procurement and Disbursements Report: 9/1/2021 - 9/30/2021ReportREPORT Department: Department of Finance and Administration Request: Receive and File Report Title: Procurement and Disbursements Report Report Period: 9/1/2021 - 9/30/2021 Summary: Submitting the Procurement and Disbursements Report for the period of September 2021. The report is to be received and filed in compliance with Section 1-8-2 (BB) of the District’s Code of Ordinances.receive and filedPass Action details Not available
21-0503 1  Journal of ProceedingsJOURNAL OF PROCEEDINGS INTERIM SECRETARY TO THE BOARD, Lynne M. Turner, presented in printed form a record of the Journal of Proceedings of the regular meeting held on 10/5/2021.approvePass Action details Not available
21-0483 1  Calendar of EventsPROPOSED CALENDAR OF EVENTS Department: Department of Conservation and Experiential Programming Summary: Forest Preserves of Cook County Calendar 11/2/2021 - 12/14/2021 Please check the Forest Preserve of Cook County’s website, www.fpdcc.com/events, for updates and changes. Saturdays and Sundays, 11/2 through 11/24 Boo! at the Zoo, Chicago Zoological Society/Brookfield Zoo, Brookfield This not-so-scary and fun-filled event has something for the entire family to enjoy, including tons of themed activities. Friday, 11/5; 5:30pm - 8:30pm Songs, Stars and S’mores, Caldwell Woods Warming Shelter, Chicago Join us for this annual night out in the Forest Preserves! Enjoy a cozy fire, s’mores, songs, astronomy, night hikes, bat sonar activity, and more. Stargazing provided by ‘Scopes in the City and music by Bach to Rock. Free. All ages. Facemasks required. Saturday, 11/6; 10am Bison Day Migration Hike, Little Red Schoolhouse, Willow Springs Join a naturalist on a guided natural history hike by the prairie as we discuss bison and other fall migrants. Ages 8 and up. Registrationreceive and filedPass Action details Not available
21-0002 1  AgreementPROPOSED AGREEMENT Vendor: Wireless EDGE Towers II, LLC, Rhinebeck, New York Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into an agreement Reason: The Forest Preserves desires to engage a Communication Tower Manager to perform certain marketing, site evaluation and development, sublicensing, revenue collection, and other related site management services related to the use of Forest Preserves property by the commercial wireless telecommunication industry. To accomplish this goal, the Forest Preserves issued a Request for Proposals for permitting, site development, preparation, erection, installation, and maintenance of a small footprint, self-supporting, stealth communication tower and related cellular telephone communication equipment at multiple sites. Wireless EDGE Towers II, LLC (“Wireless Edge”) was deemed to be the most responsive out of two (2) total respondents. Under the proposed contract, Wireless Edge will market space for wireless carriers to install antennae on cell towers at locations thaapprovePass Action details Not available
21-0478 1  DisbursementPROPOSED DISBURSEMENT Department(s): Department of Planning and Development Action: Authorization to disburse payment Payee: Matthew Paving, Inc. Oak Lawn, Illinois Good(s) or Service(s): Construction Services Fiscal Impact: $431,725.78 Accounts: Motor Fuel Tax 51029.560060 Contract Number(s): #74000009219 issued under Project #19-80-67G-21C3 District(s): 5, 6, 17 Summary: This progress payment is for transportation improvements pursuant to contract approved by the Board of Commissioners on 6/22/2021 (Board Item No. 21-0310) for work completed at Flossmoor Road Bicycle Lot, Vollmer Road Grove, Arrowhead Lake, McGinnis Slough and Tampier Lake West.approvePass Action details Not available
21-0488 1  Recommendation of the Finance Subcommittee (Litigation)RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) Finance Subcommittee Meeting on Litigation - 10/5/2021 The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval: Proposed Settlements Approved Fiscal Year 2021 to Present: $2,603,912.63 Proposed Settlements to Be Approved: $0.00 Legal Fees Approved Fiscal Year 2021 to Present: $609,553.47 Legal Fees for 10/5/2021 to Be Approved: $59,615.34approvePass Action details Not available
21-0490 1  Recommendation of the Finance Subcomittee (Workers' Compensation)RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (WORKERS’ COMPENSATION) Finance Subcommittee Meeting on Workers’ Compensation - 11/2/2021 The Finance Subcommittee on Workers’ Compensation met on the above listed date and recommends the following for approval: Workers’ Compensation Claims approved Fiscal Year 2021 to present: $622,841.90 Workers’ Compensation Claims to Be Approved: $52,500.00approvePass Action details Not available
21-0496 1 Corporate Fund Analysis of Revenue and Expenditures Report Period: 1/1/2021 - 9/30/2021ReportREPORT Department: Department of Finance and Administration Request: Receive and File Report Title: Corporate Fund Analysis of Revenue and Expenditures Report Period: 1/1/2021 - 9/30/2021 Summary: Detailed Fund Analysis of Revenue and Expenditures for September 2021.receive and filedPass Action details Not available
21-0474 1 FPPD Reporting ResolutionResolutionPROPOSED RESOLUTION COOK COUNTY FOREST PRESERVE DISTRICT PLAN FOR THE DEVELOPMENT OF A MODEL POLICE DEPARTMENT REPORTING REQUIREMENT WHEREAS, in 2020, the Forest Preserves of Cook County issued a Request for Proposals and retained Hillard Heintze to analyze the Forest Preserves Police Department and recommend best practices to: (a) maintain and strengthen police and community relations, (b) create a work culture that is inclusive and equitable to all people, and (c) support a diverse police force through recruitment, retention and promotion; and WHEREAS, the final report of the Independent Analysis of the Forest Preserves of Cook County Police Department from Hillard Heintze was presented to the Forest Preserve District Law Enforcement Committee on September 21, 2021, which recommended best practices and includes a work plan, timetable, and cost estimates for implementing the best practices, as well as tools to measure progress toward those goals; and WHEREAS, the report outlined 21 recommendations needed to improve recruitment and retention, update policies and procedureapprovePass Action details Not available
21-0512 1 2021 Forest Preserve SurveyReportREPORT Department: Suffredin Request: Receive and file Report Title: Report on the 13th Forest Preserve District of Cook County Report Period: January 1, 2021 through October 26, 202 Summary: The report summarizes the results of a survey of permit holders for events in the 13th Forest Preserve District of Cook Countyreceive and filedPass Action details Not available