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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: FPD Board of Commissioners Agenda status: Final
Meeting date/time: 2/19/2019 10:00 AM Minutes status: Draft  
Meeting location: Cook County Building, Board Room 118 North Clark Street, Chicago, Illinois
Published agenda: Agenda Agenda Published minutes: Not available  
Agenda packet: Not available
Meeting video:  
Attachments: To comment on an item at this meeting, click here., Public Testimony Forms - FPD Board Mtg 02.19.19.pdf
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
19-0149 1 Pathway to Adventure Council, Inc., Boy Scouts of America, Chicago, IllinoisPartnership AgreementPROPOSED PARTNERSHIP AGREEMENT Department(s): Conservation & Experiential Programming Other Part(ies): Pathway to Adventure Council, Inc., Boy Scouts of America, Chicago, Illinois Request: Enter into a five (5) year use agreement Good(s) or Service(s): Pathway to Adventure Council (the “Scout Council”) and the Forest Preserves of Cook County (the “Forest Preserves”) have formalized a working partnership to collaborate in securing sites - picnic groves and campground space for Pathway to Adventure Council’s large district events. As a non-profit, the Pathway to Adventure Council is eligible for a 50% non-profit discount. Agreement period: 2/20/2019 - 2/19/2024, with a five (5) year option renewal Fiscal Impact: Revenue generating: The Scout Council and other scout units will pay the 50% discount rate for non-profits as established by the Board for sites or will partner with the Forest Preserves on programming for use of the sites. Accounts: N/A Agreement Number(s): N/A Summary/Notes: The Scout Council proposed this “Use Agreement” with the    Not available Video Video
19-0150 1 Bike and Roll Inc., Chicago, IllinoisContract AmendmentREQUEST APPROVAL TO EXERCISE CONTRACT RENEWAL OPTION Department(s): Permits, Rentals and Concessions Vendor: Bike and Roll Inc., Chicago, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to extend contract Good(s) or Service(s): Bicycle Rental Original Contract Period: 5/19/2015 - 5/18/2018; on 3/13/2018 term extended to 5/18/2019 Proposed Contract Period Extension: 5/19/2019 - 5/18/2020 Total Current Contract Amount Authority: N/A Original Approval: 5/19/2015 Previous Increase(s): N/A This Increase Requested: N/A Estimated Fiscal Impact: $17,000.00 + 10% of gross sales (Revenue Generating) Accounts: N/A Contract Number(s): 14-40-409 Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. District(s): Districtwide Summary: The Forest Preserves would like to exercise the second of two (2) one-year extension options to allow Bike and Roll Inc. to continue providing bicycle rental services at various Forest Preserves locations on    Not available Not available
19-0153 1 Cook County Government, Chicago, IllinoisIntergovernmental Agreement AmendmentPROPOSED INTERGOVERNMENTAL AGREEMENT AMENDMENT Department: Finance and Administration Other Part(ies): Cook County Government, Chicago, Illinois Request: Authorization to amend the intergovernmental agreement between the County of Cook (the “County”) and the Forest Preserves of Cook County (the “Forest Preserves”) for the reimbursement or payment for certain services rendered by various County departments and the Forest Preserves. Goods or Services: The County and the Forest Preserves wish to extend the agreement for an additional two (2) years and to restate/amend the Agreement to provide for the transfer of certain goods and to increase the amount of reimbursement or payment between the Forest Preserves and the County for various services rendered. Agreement Number: N/A Agreement Period: 1/1/2019, retroactively, to 12/31/2020 Fiscal Impact: FY 2019 $2,040,465.00 in expenditures and $860,000.00 in revenue, FY 2020 $2,057,483.00 in expenditures and $860,000.00 in revenue Accounts: Various districtwide corporate accounts District(s): Dist   Not available Not available
19-0160 1 Lakeshore Recycling Systems, Chicago, IllinoisContract AmendmentREQUEST APPROVAL TO EXERCISE CONTRACT RENEWAL OPTION Department(s): Landscape Maintenance Vendor: Lakeshore Recycling Systems, Chicago, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to exercise the first of two (2) one-year extension options and to increase the Lakeshore Recycling systems contract Good(s) or Service(s): Provide Refuse Disposal Sites for Region 1 (South/Southwest Region) which consists of Calumet, Tinley Creek, and Palos Divisions Original Contract Period: 3/1/2016 - 2/28/2019 Proposed Contract Period Extension: 3/1/2019 - 2/28/2020 Total Current Contract Amount Authority: $100,000.00 for thirty-six (36) months Original Approval: 2/9/2016, $100,000.00 Previous Increase(s): N/A This Increase Requested: $36,000.00 Estimated Fiscal Impact: FY 2019 $30,000.00, FY 2020 $6,000.00 Accounts: Refuse Disposal 51001.520050 Contract Number(s): 15-52-205 (R) Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. The Vendor has met the   Not available Not available
19-0161 1 Lakeshore Recycling Systems, Chicago, IllinoisContract AmendmentREQUEST APPROVAL TO EXERCISE CONTRACT RENEWAL OPTION Department(s): Landscape Maintenance Vendor: Lakeshore Recycling Systems, Chicago, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to exercise the first of two (2) one-year extension options and to increase the Lakeshore Recycling Systems contract Good(s) or Service(s): Provide Refuse Disposal Sites for Region 2 (Central Region), Salt Creek and Indian Boundary Divisions Original Contract Period: 3/1/2016 - 2/28/2019 Proposed Contract Period Extension: 3/1/2019 - 2/28/2020 Total Current Contract Amount Authority: $100,000.00 for thirty-six (36) months Original Approval: 2/9/2016, $100,000.00 Previous Increase(s): N/A This Increase Requested: $36,000.00 Estimated Fiscal Impact: FY 2019 $30,000.00, FY 2020 $6,000.00 Accounts: Refuse Disposal 51001.520050 Contract Number(s): 15-52-206 (R) Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. The Vendor has met the Minority and Women Busine   Not available Not available
19-0162 1 Groot Industries, Inc., Elk Grove, IllinoisContract AmendmentREQUEST APPROVAL TO EXERCISE CONTRACT RENEWAL OPTION Department(s): Landscape Maintenance Vendor: Groot Industries, Inc., Elk Grove, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to exercise the first of two (2) one-year extension options and to increase the Groot Industries, Inc. contract Good(s) or Service(s): Provide Refuse Disposal Sites for Region 3 (North/Northwest Region), North Branch and Northwest Divisions Original Contract Period: 3/1/2016 - 2/28/2019 Proposed Contract Period Extension: 3/1/2019 - 2/28/2020 Total Current Contract Amount Authority: $90,000.00 for thirty-six (36) months Original Approval: 2/9/2016, $90,000.00 Previous Increase(s): N/A This Increase Requested: $33,000.00 Estimated Fiscal Impact: FY 2019 $28,500.00, FY 2020 $4,500.00 Accounts: Refuse Disposal 51001.520050 Contract Number(s): 15-52-207 (R) Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. District(s): 8, 9, 10, 12, 13, 14, 15, 17 Summary:   Not available Not available
19-0163 1 Allied Waste Transportation, Inc., Chicago, IllinoisContract AmendmentREQUEST APPROVAL TO EXERCISE CONTRACT RENEWAL OPTION Department(s): Landscape Maintenance Vendor: Allied Waste Transportation, Inc., Chicago, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to exercise the first of two (2) one-year extension options and to increase the Allied Waste Transportation, Inc. contract Good(s) or Service(s): Provide Refuse Disposal Sites for Region 4 (Southeast Region), Thorn Creek Division Original Contract Period: 3/1/2016 - 2/28/2019 Proposed Contract Period Extension: 3/1/2019 - 2/28/2020 Total Current Contract Amount Authority: $52,000.00 for thirty-six (36) months Original Approval: 2/9/2016, $52,000.00 Previous Increase(s): N/A This Increase Requested: $19,000.00 Estimated Fiscal Impact: FY 2019 $15,800.00, FY 2020 $3,200.00 Accounts: Refuse Disposal 51001.520050 Contract Number(s): 15-52-208 (R) Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. The Vendor has met the Minority and Women Business Enter   Not available Not available
19-0156 1 JX Peterbilt, Lansing, IllinoisContractPROPOSED CONTRACT Department(s): Facilities and Fleet Vendor: JX Peterbilt, Lansing, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute Good(s) or Service(s): Purchase of two (2) 2019 Peterbilt Model 337 garbage trucks utilizing Sourcewell Cooperative Program contract #081716-PMC. Contract Value: $313,230.00 Contract period: 2/19/2019 - 11/15/2020 Estimated Fiscal Impact: FY 2019 $313,230.00 Accounts: Vehicle and Trucks 51056.560265 Contract Number(s): 081716-PMC Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. The Vendor has met the Minority and Women Business Enterprise Ordinance Provisions. District(s): Districtwide Summary: This contract provides for two (2) vehicles to be used in conjunction with Forest Preserve business for use by the Landscape Maintenance department. The Vehicle Steering Committee concurred with this recommendation at the meeting convened on 1/24/2019.   Not available Not available
19-0165 1 AT&T, Chicago, IllinoisContractPROPOSED CONTRACT Department(s): Finance and Administration Vendor: AT&T, Chicago, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute Good(s) or Service(s): Telephone Services Contract Value: $286,308.00 Contract period: 4/1/2019 - 3/31/2021 Estimated Fiscal Impact: FY 2019 $95,436.00, FY 2020 $95,436.00 and FY 2021 $95,436.00 Accounts: Communication Services 51001.520150 Contract Number(s): 74000005327 Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. District(s): Districtwide Summary: The Forest Preserves requests authorization to enter into a contract with AT&T, to bundle telephone service into a program offered called Easy Rate. The Easy Rate program is recommended for telephone service primarily used for local calling and with relatively low usage. The new agreement will save the Forest Preserves approximately $163,180.00 annually. The term of the contract is for three-years. As background, the Forest Preserves curren   Not available Not available
19-0166 1 Loyola University Medical Center, Maywood, IllinoisContract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Permits, Rentals and Concessions Vendor: Loyola University Medical Center, Maywood, Illinois Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to extend contract Good(s) or Service(s): Parking Original Contract Period: 2/14/2018 - 2/12/2019 Proposed Contract Period Extension: 2/13/2019, retroactive - 2/12/2021 Total Current Contract Amount Authority: N/A Original Approval: N/A Previous Increase(s): N/A This Increase Requested: N/A Estimated Fiscal Impact: $158,400.00 (Revenue Generating) over two (2) years (based on 200 parking spots). Accounts: N/A Contract Number(s): N/A Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. District(s): 1 Summary: The Forest Preserves owns real property with improvements known as the Miller Meadow Parking Lot (“Parking Lot”) in Maywood, Illinois. The Parking Lot currently has approximately 320 marked spaces available for parking and open to the public. Loyo   Not available Not available
19-0151 1 Procurement and Disbursements Report 12/1/2018 - 12/31/2018ReportREPORT Department: Finance and Administration Request: Receive and File Report Title: Procurement and Disbursements Report Report Period: 12/1/2018 - 12/31/2018 Summary: Submitting the Procurement and Disbursements Report for the period of December 2018. The report is to be received and filed in compliance with Section 1-8-2 (BB) of the District’s Code of Ordinances.   Not available Video Video
19-0105 1 PROPOSED CALENDAR OF EVENTS Forest Preserves of Cook County Calendar - 2/19/2019 - 3/19/2019Calendar of EventsPROPOSED CALENDAR OF EVENTS Department: Conservation and Experiential Programming Summary: Forest Preserves of Cook County Calendar - 2/19/2019 - 3/19/2019 When it Snows! Cross-country skiing is a fun way to stay active during winter. Sagawau Nordic in Lemont is open daily from 9am - 4pm as long as conditions are skiable (frozen ground and 5” snow). Trails will be open and groomed as snow conditions permit and could include a late start or an early finish. Beginner ski lessons are offered on Saturdays at 9:30 am for a fee; registration required. Watch Sagawau’s Facebook page and call 630-257-2045 for the most up-to-date trail conditions. Snowshoes are available at all our Nature Centers Snowshoes are available when snow is 4” or greater. Equipment is limited and is loaned with no charge on a first come, first serve basis. Driver’s license required. Follow us on Facebook to learn about pop-up Snowshoe programs when conditions allow. Sledding Hills offer winter fun day and night! Sledding hills are open when the ground is frozen and covered with a minimum of three    Not available Video Video
19-0176 1  Journal of ProceedingsJOURNAL OF PROCEEDINGS SECRETARY TO THE BOARD, Matthew B. DeLeon, presented in printed form a record of the Journal of Proceedings of the regular or meeting held on January 22, 2019.   Not available Not available
19-0164 1 RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) Finance Subcommittee Meeting on Litigation -1/22/2019Recommendation of the Finance Subcommittee (Litigation)RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) Finance Subcommittee Meeting on Litigation -1/22/2019 The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval: Proposed Settlements Approved Fiscal Year 2019 to Present: $2,076.56 Proposed Settlements to Be Approved: $10,419.93 Legal Fees Approved Fiscal Year 2019 to Present: $90,005.26 Legal Fees for 1/22/2019 to Be Approved: $80,500.45   Not available Not available
19-0120 1 Ordinance for the Levy of Taxes for the Year 2019OrdinancePROPOSED ORDINANCE Ordinance for the Levy of Taxes for the Year 2019 BE IT ORDAINED by the Board of Commissioners of the Forest Preserve District of Cook County: Section 1. That this Ordinance is and the same is hereby termed the “Ordinance for the Levy of Taxes for the Year 2019.” Section 2. That the Committee on Finance of the Board of Commissioners of the Forest Preserve District of Cook County Illinois has considered the subject of the Annual Tax Levy for the year 2019 and the several sums necessary to be levied to meet the needs and requirements of the Forest Preserve District of Cook County for said year and has recommended that this ordinance for the levy of taxes be adopted. Section 3. That the Commissioners of the Forest Preserve District of Cook County, heretofore having approved and adopted the Annual Appropriation Ordinance for the Forest Preserve District of Cook County for the year commencing January 1, 2019 at its meeting held November 15, 2018, which ordinance was published by authority of said Board as provided by law and which portion of said Approp   Not available Not available
19-0152 1 Corporate Fund Analysis of Revenue and Expense 1/1/2018 - 12/31/2018ReportREPORT Department: Finance and Administration Request: Receive and File Report Title: Corporate Fund Analysis of Revenue and Expense Report Period: 1/1/2018 - 12/31/2018 Summary: Detailed Fund Analysis Revenue and Expense Report for December 2018.   Not available Not available
19-0116 1 MCImetro Access Transmission Services LLC (“MCImetro”)License RequestPROPOSED LICENSE REQUEST Request: Requesting authorization for the Forest Preserves of Cook County (the “Forest Preserves”), as Licensor to grant a License to MCImetro Access Transmission Services LLC (“MCImetro”), Grantee, to locate, operate and maintain 3,078 linear feet of 2-inch underground conduit with fiber optic cable along the north side of 87th Street in the Willow Springs Woods and Buffalo Woods Forest Preserves. The conduit and fiber optic line will be installed by directional bore within and alongside the right of way of 87th Street from vacated Elm Street to Kean Avenue. No trees are proposed to be removed or impacted by this project. Term: Ten (10) Years License Fee: $89,033.06 License Application Fee: $1,500.00 License Review Fees: $11,500.00 YELAR Fee: $6,300.00 Total one-time upfront fee of $108,333.06 for the term of the License (Sec. 5-2A-4 and 5-2B-4) Tree Mitigation Fee: None The area of the License is: 1.06 Acres Concurrence(s): The Chief Financial Officer and Chief Attorney have approved this item. Grantee has met the insurance requirements unde   Not available Not available
19-0122 1 Village of Schiller Park, IllinoisSale or Purchase of Real EstatePROPOSED SALE OR PURCHASE OF REAL ESTATE Department(s): Legal Department Other Part(ies): Village of Schiller Park, Illinois Request: It is respectfully requested that this proposed sale be approved. Description of Real Estate: Surplus Parcel 12 2.66 ± acres described as follows: That portion of Block 5 in the Superior Court Partition of that part of the South Section of Robinson’s Reserve lying West of the West Right of Way Line of new Des Plaines Avenue and North of North Right of Way Line of Irving Park Boulevard in Township 40 North, Range 12, East of the Third Principal Meridian, in Cook County, Illinois. Permanent Index Number: Part of 12-15-400-004-0000 Section: N/A Parcel(s): Surplus Parcel 12 Fiscal Impact: $625,000.00 in revenue Accounts: Anticipated Land Sales/Surplus 510006.411466 District(s): 9 Summary: The Forest Preserves of Cook County (the “Forest Preserves”) recently concluded negotiations for the sale of a Surplus Parcel that has been approved for sale by the State Legislature, Surplus Parcel 12, consisting    Not available Not available