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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: FPD Board of Commissioners Agenda status: Final
Meeting date/time: 4/24/2018 11:00 AM Minutes status: Draft  
Meeting location: Cook County Building, Board Room 118 North Clark Street, Chicago, Illinois
Published agenda: Agenda Agenda Published minutes: Not available  
Meeting video:  
Attachments: To comment on an item on this agenda, click here
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18-0195 1 Minority and Women-Owned Business Enterprises, Subsection (a) Subdivision I - General Provisions of the Forest Preserve District of Cook County CodeOrdinance AmendmentPROPOSED ORDINANCE AMENDMENT BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Title 1 - Administrative, Chapter 8 - District Finances, Section 5 - Minority and Women-Owned Business Enterprises, Subsection (a) Subdivision I - General Provisions of the Forest Preserve District of Cook County Code is hereby amended as follows: *** D. Definitions. E. Race- and Gender-Neutral Measures to Implement the Program. F. Program Administration. G. Contract Compliance Committee. H. Program Goals. I. Program Eligibility. J. Utilization Plan; Commercially Useful Function. K. Methods to Achieve Goals and Compliance. L. Request for a Total or Partial Waiver of the Contract Specific Goals; Good Faith Efforts. M. Calculating M/WBEPCE Participation. N. Review of Contract Performance. O. Prompt Payment of Firms. P. Reporting and Review. Q. Prohibited Provisions. R. Sanctions and Penalties. S. Established Business Participation in the Program. T. Review and Sunset. Full text of this Ordinance Amendment for 1-8-5a: Subdivision I - General Provision   Not available Not available
18-0196 2 Minority and Women-Owned Business Enterprises, Subsection (b) Subdivision II - Construction Ordinance of the Forest Preserve District of Cook County CodeOrdinance AmendmentPROPOSED ORDINANCE AMENDMENT BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Title I - Administrative, Chapter 8 - District Finances, Section 5- Minority and Women-Owned Business Enterprises, Subsection (b) Subdivision II - Construction Ordinance of the Forest Preserve District of Cook County Code is hereby amended as follows: *** E. Definitions. F. Program Administration. G. Race- and Gender-Neutral Measures to Ensure Equal Opportunities for all Contractors and Subcontractors. H. Program Eligibility. I. Annual Aspirational Goals. J. Project Specific Goals. K. Counting MBE and WBE Participation. L. Contract Pre-Award Compliance Procedures. M. Contract Administration Procedures. N. Sanctions and Penalties. O O. Established Business Participation in the Program. P. Program Review and Sunset. Full text of this Ordinance Amendment for 1-8-5b: Subdivision II - Construction Ordinance can be found here: Effective date: This ordinance shall be in effect ninety (90) days after Board approval.   Not available Not available
18-0205 1 State of Illinois Department of Transportation (IDOT)Intergovernmental AgreementPROPOSED INTERGOVERNMENTAL AGREEMENT Department: Planning and Development Other Part(ies): State of Illinois Department of Transportation (IDOT) Request: Authorization to enter into an Intergovernmental Agreement with IDOT for construction of a trail connection and to pay the share of the cost attributed to the Forest Preserve District of Cook County (the “Forest Preserves”). The trail connection is located along the west side of Pulaski Road/Crawford Avenue on Forest Preserves’ property between Midlothian Meadows Preserve and Oak Forest Heritage Preserve. Goods or Services: Construction and engineering for a trail connection along Pulaski Road/Crawford Avenue, from the Midlothian Meadows entrance, crossing 159th Street, to the Oak Forest Heritage Preserve. The Forest Preserves’ share of this cost is 20%, currently estimated at $17,710.00. With the addition of a 20% contingency the total cost is estimated not to exceed $21,252.00. Agreement Number(s): N/A Agreement Period: Perpetual Fiscal Impact: $21,252.00 Accounts: Trail Accounts 51009.   Not available Not available
18-0206 1 FUNDING RESOLUTION improvement of US Route 6ResolutionPROPOSED RESOLUTION FUNDING RESOLUTION WHEREAS, the COOK COUNTY FOREST PRESERVE DISTRICT (DISTRICT) is authorized to enter into an AGREEMENT with the STATE OF ILLINOIS (STATE) for the improvement of US Route 6, known as Contract No. 62C07, STATE Section No.: 2016-002N; and WHEREAS, in compliance with the aforementioned AGREEMENT, it is necessary for the DISTRICT to appropriate sufficient funds to pay its share of the cost of said improvement. NOW THEREFORE, BE IT RESOLVED, that there is hereby appropriated the sum of Seventeen Thousand Seven Hundred Ten Dollars ($17,710.00) from any money now or hereinafter allotted to the DISTRICT, to pay its share of the cost of this improvement as provided in the AGREEMENT; and BE IT FURTHER RESOLVED, that upon award of the contract for this improvement, the DISTRICT will pay to the STATE in a lump sum from any funds allotted to the DISTRICT an amount equal to 80% of its obligation incurred under the AGREEMENT, and will pay to said STATE the remainder of the obligation in a lump sum, upon completion of the project based on final cos   Not available Not available
18-0160 1 Friends of the Chicago River, Chicago, IllinoisPartnership AgreementPROPOSED PARTNERSHIP AGREEMENT Request: Authorization for the Forest Preserve District of Cook County (the “Forest Preserves”) to enter into a Partnership Agreement with Friends of the Chicago River, Chicago, Illinois. Reason: Friends of the Chicago River has received a grant in the amount of $248,000.00 to support habitat improvement and repopulation efforts for native fish. The Forest Preserves, Friends of the Chicago River, and the Illinois Department of Natural Resources will collaborate to reconnect Mill Creek with the Cal-Sag channel to improve fish passage and breeding in Mill Creek. Work will be conducted at the junction of Mill Creek and the Cal-Sag channel within the McClaughrey Springs Woods Preserve. The project will be conducted at no direct cost to the Forest Preserves. The Forest Preserves will contribute staff time and other in-kind services. Contract period: Date of execution - 12/31/2019 Fiscal Impact: N/A Account(s): N/A Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. District(s): 17   Not available Not available
18-0213 1 Friends of the Forest Preserves (FOTFP)Partnership AgreementPROPOSED PARTNERSHIP AGREEMENT Request: Authorization for the Forest Preserve District of Cook County (the “Forest Preserves”) to enter into a Partnership Agreement with Friends of the Forest Preserves. Reason: Friends of the Forest Preserves (FOTFP), in partnership with Friends of the Chicago River, Chicago Ornithological Society and the North Branch Restoration Project and others, has received a grant from the Chi-Cal Rivers Fund in the amount of $110,398.00 to support the third phase of the Centennial Volunteers project. The Centennial Volunteers initiative focuses on building a network of volunteers dedicated to restoring habitat in the Chicago and the Calumet River basins, in particular at Beaubien Woods, Blue Star Memorial Woods, Clayton Smith Woods, Forest Glen Woods, LaBagh Woods, Kickapoo Woods, River Oaks Woods, and Whistler Woods. This project advances the goals of the Forest Preserves’ Next Century Conservation Plan to mobilize people to heal and nurture the land. The Forest Preserves proposes to contribute $40,000.00 in cash match to leverage $270,000.00 of cash    Not available Not available
18-0199 1 Alia Drug Testing, LLC, Chicago, IllinoisContractPROPOSED CONTRACT Department(s): Legal Department Vendor: Alia Drug Testing, LLC, Chicago, Illinois Request: The Forest Preserve District of Cook County (the “Forest Preserves”) requests authorization to utilize and piggyback off the Cook County contract with Alia Drug Testing, LLC., and, if the Cook County contract is renewed, to also exercise the renewal option on behalf of the Forest Preserves at the discretion of the General Superintendent. Cook County contract #1712-16459 is with Alia Drug Testing, LLC for on-site drug and alcohol testing. The contract is for the period of December 18, 2017 through December 17, 2020 with two (2) one-year renewal options. Good(s) or Service(s): On-site drug and alcohol testing services Contract Value: $140,000.00 Contract period: 5/1/2018 - 12/17/2020 with two (2) one-year renewal options Estimated Fiscal Impact: FY 2018 $40,000.00, FY 2019 $50,000.00, FY 2020 $50,000.00 Accounts: Legal Services 51001.521055 Contract Number(s): 1712-16459 CC Concurrences: The Chief Financial Officer and Chief Attor   Not available Not available
18-0200 1 Penn and Associates, Cleveland, OhioContractPROPOSED CONTRACT Department(s): Permits, Rentals, and Concessions Vendor: Penn and Associates, Cleveland, Ohio Request: Authorization for the Forest Preserve District of Cook County (the “Forest Preserves”) to enter into and execute Good(s) or Service(s): Customer satisfaction surveys Contract Value: $30,000.00 Contract period: Thirty-Six (36) months from the issuance of the Purchase Order Estimated Fiscal Impact: FY 2018 $10,000.00, FY 2019 $10,000.00, FY 2020 $10,000.00 Accounts: Professional Services Account 51001.520830 Contract Number(s): RFP 18-40-402 Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. District(s): Districtwide Summary: A Request for Proposals (RFP) was posted through the Forest Preserves website to obtain a consultant to survey patrons about their experiences holding picnics and other permitted events in the Forest Preserves. The consultant will analyze the survey responses, will identify trends, and will make recommendations to improve customer service. The Forest Preserves has been conducting these    Not available Not available
18-0208 2 Marj Halperin Consulting, Chicago, IllinoisContract AmendmentAPPROVAL TO EXERCISE CONTRACT RENEWAL OPTION Department(s): General Office Vendor: Marj Halperin Consulting, Chicago, Illinois Request: Authorization for the Forest Preserve District of Cook County (the “Forest Preserves”) to exercise a one (1) year contract extension option and an increase of the Marj Halperin Consulting contract Good(s) or Service(s): Media and public relations consulting services for the Forest Preserves Original Contract Period: 5/10/2016 - 5/9/2018 Proposed Contract Period Extension: 5/10/2018 - 5/9/2019 Total Current Contract Amount Authority: $180,000.00 Original Approval: $180,000.00 Previous Increase(s): N/A This Increase Requested: $90,000.00 Estimated Fiscal Impact: FY 2018 $60,000.00, FY 2019 $30,000.00 Accounts: Advertising and Promotions 51001.520610, Professional Services 51001.520830 Contract Number(s): RFP 16-20-305 Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. The Vendor has met the Minority and Women Business Enterprise Ordinance Provisio   Not available Not available
18-0212 1 16-0194 Clauss Brothers, Elgin, IllinoisPreviously Approved Item AmendmentPROPOSED PREVIOUSLY APPROVED ITEM AMENDMENT Department: Resource Management Request: Authorization for the Forest Preserve District of Cook County (the “Forest Preserves”) to utilize additional accounts for tree planting and landscaping services provided by Clauss Brothers as part of contract #15-31-119. Additional accounts are being added to accommodate usage of the contract by other departments. The contract was originally approved by the Board of Commissioners on 3/22/2016. An amendment was approved by the Board of Commissioners on 5/10/2016. All other details of the contract remain unchanged. Accounts to be added are: Habitat Enhancement 51009/51058.521452; Habitat Restoration 51009/51058.521444; Recreation Supplies 51001.530230; Campground Supplies 51001.530262; Special Events 51001.520635; Material and Supplies 51001.530267; 51057.560060 and 51058.560060 Original Text of Item: 16-0194 with additions underlined PROPOSED CONTRACT AMENDMENT Department(s): Resource Management Vendor: Clauss Brothers, Elgin, Illinois Request: Authorization f   Not available Not available
18-0218 1 18-0111 Prairie Research Institute of the University of IllinoisPreviously Approved Item AmendmentPROPOSED PREVIOUSLY APPROVED ITEM AMENDMENT Department: Resource Management Request: Authorization for the Forest Preserve District of Cook County (the “Forest Preserves”) to utilize additional accounts for professional services provided by the Prairie Research Institute of the University of Illinois in 2018 related to the execution of the Natural and Cultural Resources Master Plan. Additional accounts are being added to accommodate departmental work that may be covered under this contract (task order). This amendment applies to the existing task order, which was initially approved by the Board of Commissioners on 1/9/2018 and is valid through the end of calendar year 2018. All other details of the contract remain unchanged. Item Number: 18-0111 Fiscal Impact: No additional fiscal impact Account(s): Habitat Enhancement 51009.521452, Natural and Cultural Resources Master Plan 51009.520825, Habitat Restoration 51009.521444, Grant Match and Work Fund 51009.521440, Mitigation accounts: 51010.29982 and 51010.22522, Capital Improvement Bonds Fund, 51025 -    Not available Not available
18-0219 2 General Superintendent request for him or a designee to have discretionary spending up to $150,000.00 through the remainder of 2018 for advertising and promotional servicesMiscellaneous Item of BusinessPROPOSED MISCELLANEOUS ITEM OF BUSINESS Department: Office of the General Superintendent Good(s) or Service(s): Advertising and Promotional Services Fiscal Impact: $150,000.00 Accounts: Advertising and Promotional Services 51001.520610, Printing, Graphics & Video 51001.520490 Summary: The Forest Preserve District of Cook County (the “Forest Preserves”) is requesting authorization for the General Superintendent or a designee to have discretionary spending up to $150,000.00 through the remainder of 2018 for advertising and promotional services with a variety of media vendors to promote and showcase the amenities, programs and natural areas of the Forest Preserves. The media vendors would be engaged for periods less than one year. The advertising and promotional spending packages would be suggested by the Forest Preserves’ Communications Division and vetted based on the desired audience, frequency, reach and budget offered by local media. Media purchases would align with the goals of the 2018 Communications Plan which include an integrated marketing plan of   Not available Not available
18-0220 2 Cook County Government, Chicago, IllinoisIntergovernmental Agreement AmendmentPROPOSED INTERGOVERNMENTAL AGREEMENT AMENDMENT Department: Finance and Administration Other Part(ies): Cook County Government, Chicago, Illinois Request: Authorization to amend the intergovernmental agreement between the County of Cook (the “County”) and the Forest Preserve District of Cook County (the “Forest Preserves”) for the reimbursement or payment for certain services rendered by various County departments and the Forest Preserves. Goods or Services: The County and the Forest Preserves wish to extend the agreement for an additional year and restate/amend the Agreement to increase the amount of reimbursement or payment between the Forest Preserves and the County for various services rendered. Agreement Number: N/A Agreement Period: 1/1/2018, retroactively, to 12/31/2018 Fiscal Impact: $2,027,058.00 in expenditures and $229,530.00 in revenue Accounts: Various districtwide corporate accounts District(s): Districtwide Summary: The County and the Forest Preserves entered into an Intergovernmental Agreement on 8/21/2012 authorizing the parties to perfo   Not available Not available
18-0210 2 Procurement and Disbursements Report Period: 2/1/2018 - 2/28/2018ReportREPORT Department: Finance and Administration Request: Receive and File Report Title: Procurement and Disbursements Report Period: 2/1/2018 - 2/28/2018 Summary: Submitting the Procurements and Disbursements Report for the period of February 2018. The Report is to be received and filed in compliance with Section 1-8-2 (BB) of the Forest Preserve District of Cook County’s Code of Ordinances...end   Not available Not available
18-0209 1 Forest Preserves of Cook County Calendar - 4/24/2018 to 5/16/2018Calendar of EventsPROPOSED CALENDAR OF EVENTS Department: Conservation & Experiential Programming Summary: Forest Preserves of Cook County Calendar - 4/24/2018 to 5/16/2018 Wednesday, 4/25; 4 - 7pm Archery 101; Bremen Grove 1, Tinley Park Seasoned and new archers, learn proper technique, history and bow basics from certified instructors. Ages 10 & up. Groups of 10 or more must register; 708-386-4042 Thursday, 4/26; 5:30 - 7pm Camping 101: For Outdoor Youth Organizations; Camp Dan Beard, Northbrook Hands-on workshop for camping skills and teamwork. Learn basics: tent set-up, campfire building, proper dress, camping etiquette and more. Registration and adult supervision required. Register: experience.camping@cookcountyil.gov. Saturday, 4/28; 1:30pm Zen Garden Relaxation; Little Red Schoolhouse Nature Center, Willow Springs Enjoy a mindful walk through nature to open up the senses; benefitting the body and the mind. After the walk, we will create a Zen Garden using natural materials to add balance and flow in our lives. Ages 10 & up. Limit 15. Saturday, 4/28; 1pm Sagaw   Not available Not available
18-0203 1 Finance Subcommittee Meeting on Litigation -3/13/2018Recommendation of the Finance Subcommittee (Litigation)RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) Finance Subcommittee Meeting on Litigation -3/13/2018 The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval: Proposed Settlements Approved Fiscal Year 2018 to Present: $136,982.64 Proposed Settlements to Be Approved: $0.00 Legal Fees Approved Fiscal Year 2018 to Present: $151,095.47 Legal Fees for 3/13/2018 to Be Approved: $93,566.28   Not available Not available
18-0224 1 Finance Subcommittee Meeting on Workers’ Compensation -4/24/2018Recommendation of the Finance Subcomittee (Workers' Compensation)RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (WORKERS’ COMPENSATION) Finance Subcommittee Meeting on Workers’ Compensation -4/24/2018 The Finance Subcommittee on Workers’ Compensation met on the above listed date and recommends the following for approval: Workers’ Compensation Claims approved Fiscal Year 2018 to present: $61,778.50 Workers’ Compensation Claims to Be Approved: $162,289.20   Not available Not available
18-0207 1 Swim Chicago Southland, Bridgeview, IllinoisDisbursementPROPOSED DISBURSEMENT Department(s): Conservation and Experiential Programming Action: Authorization to disburse payment Payee: Swim Chicago Southland, Bridgeview, Illinois Good(s) or Service(s): Management and operations associated with three (3) Aquatic Centers Fiscal Impact: $1,037,814.00 Accounts: Professional Services 51001.520840 Contract Number(s): 16-35-01 District(s): 4, 9, 10 and 16 Summary: Payment of expenses for managing the three (3) Aquatic Centers for the swim season which is Memorial Day weekend through Labor Day weekend, unless extended due to weather conditions. Payments will be based upon working capital needs, invoices, and backup documentation submitted by Swim Chicago Southland for the management and operations including staffing, supplies and concession items for the Aquatic Centers, pursuant to the Aquatic Center Management Contract approved by the board on 3/22/2016.   Not available Not available
18-0197 1 Robe, Inc., Chicago, IllinoisBid RecommendationPROPOSED BID RECOMMENDATION Department: Planning & Development Request: Authorization for the Forest Preserve District of Cook County (the “Forest Preserves”) to enter into a construction contract with Robe, Inc., Chicago, Illinois for replacing the roof at Trailside Museum in River Forest, Illinois. Reason: Contract #74000003212 issued under specification 17-80-80 Rebid Roof Replacement at Hal Tyrell Trailside Museum. The work includes, but is not limited to, removal and replacement of the existing roofs and other related work as specified in the plans & specifications. Approval is required because the recommended bidder was awarded a separate and distinct contract at the 7/20/2017 board meeting (Item 17-0251 for Contract #17-80-44 New roof and exterior renovations at McGinnis Field Station and Sagawau Farmhouse) in the amount of $272,890.00. The Forest Preserves’ purchasing policy is to require board approval for cumulative contract awards exceeding $150,000.00 within a twelve (12) month period to the same vendor. Bids for this project were originally solicited exclu   Not available Not available
18-0204 1 Anchor Mechanical, Inc., Chicago, IllinoisBid RecommendationPROPOSED BID RECOMMENDATION Department: Planning and Development Request: Authorization for the Forest Preserve District of Cook County (the “Forest Preserves”) to enter into a construction contract with Anchor Mechanical, Inc., Chicago, Illinois for masonry repairs at South Police in Palos Heights and Palos Maintenance Headquarters in Palos Township. Reason: Contract #74000003213 issued under specification 17-80-59 Rebid Masonry Repairs at South Police and Palos Maintenance Headquarters. The work includes, but is not limited to, selective masonry repairs, masonry tuck pointing and other related work as specified in the plans & specifications. Approval is required because the recommended bidder was awarded a separate and distinct contract at the 9/12/2017 board meeting (Item 17-0251 for Contract #17-80-21 Rebid for HVAC systems at South Police, McGinnis Field Station Garage and Palos Maintenance Garage) in the amount of $156,949.30. The Forest Preserves’ purchasing policy requires approval for cumulative contract awards exceeding $150,000.00 within a twelve (12) month   Not available Not available
18-0229 1  Journal of ProceedingsJOURNAL OF PROCEEDINGS SECRETARY TO THE BOARD, Matthew B. DeLeon, presented in printed form a record of the Journal of Proceedings of the regular meeting held on 3/13/2018.   Not available Not available