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Meeting Name: FPD Board of Commissioners Agenda status: Final
Meeting date/time: 1/9/2018 11:00 AM Minutes status: Final  
Meeting location: Cook County Building, Board Room 118 North Clark Street, Chicago, Illinois
Published agenda: Agenda Agenda Published minutes: Not available  
Meeting video:  
Attachments: Consent Calendar 1-9-2018.pdf, Public Comment FPD Board 01.09.2018.pdf
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
18-0001 1 HONORING COMMISSIONER DEBORAH SIMS SERVICE TO NEIGHBORSPACEConsent Calendar ResolutionPROPOSED RESOLUTION HONORING COMMISSIONER DEBORAH SIMS SERVICE TO NEIGHBORSPACE WHEREAS, NeighborSpace was founded in 1996 through a unique collaborative partnership between the private sector and the Forest Preserves of Cook County, the City of Chicago, and the Chicago Park District to bring the benefits of open space to more Cook County residents; and WHEREAS, Commissioner Deborah Sims served on the NeighborSpace Board of Directors beginning in March 1997 thereby making her the organization’s longest serving board member; and WHEREAS, Commissioner Sims began serving as the Vice President of the NeighborSpace Board of Directors in May 1997; and WHEREAS, Commissioner Sims has championed the NeighborSpace land trust as an innovative and effective way for the Forest Preserves of Cook County to support Chicago residents through open space projects that are small and fragmented; and WHEREAS, Commissioner Sims helped to keep the organization on mission to preserve and support community based open space projects in underserved areas; and WHEREAS, Commissioner SimsapprovePass Action details Not available
18-0120 2 RECOGNIZING AND CONGRATULATING GENERAL SUPERINTENDENT ARNOLD RANDALL FOR RECEIVING THE EXCELLENCE IN PUBLIC SERVICE AWARD FROM THE MOTOROLA SOLUTIONS FOUNDATION AND CIVIC FEDERATIONConsent Calendar ResolutionPROPOSED RESOLUTION RECOGNIZING AND CONGRATULATING GENERAL SUPERINTENDENT ARNOLD RANDALL FOR RECEIVING THE EXCELLENCE IN PUBLIC SERVICE AWARD FROM THE MOTOROLA SOLUTIONS FOUNDATION AND CIVIC FEDERATION WHEREAS, in 1990, Motorola recognized the need to identify and promote the exemplary work of public servants throughout the State of Illinois; and WHEREAS, now in its 26th year and sponsored by the Motorola Solutions Foundation in partnership with The Civic Federation, a non-partisan government research organization working to maximize the quality and cost-effectiveness of government services in the Chicago region and State of Illinois, the Excellence in Public Service Award annually recognizes a non-elected government official who has had an extraordinary impact on the quality of state and local government services in Illinois; and WHEREAS, the Award seeks to honor individuals who show dedication to a vision of quality management, leadership and innovation that leads to lasting achievements and more effective government in Illinois; and WHEREAS, General Superintendent approvePass Action details Not available
17-0395 1 QUALIFICATION OF MEMBERS, ANNUAL REPORTOrdinance AmendmentPROPOSED ORDINANCE AMENDMENT TITLE 1 - ADMINISTRATIVE, CHAPTER 18 - CONSERVATION AND POLICY COUNCIL BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Title 1 - Administrative, Chapter 18 - Conservation and Policy Council, of the Forest Preserve District of Cook County Code is hereby amended as Follows: 1-18-1: - GENERAL PROVISIONS. *** B. Definitions. For purposes of this chapter, the following words or terms shall have the meaning or construction ascribed to them in this Section: 1. Council means the eleven-member Conservation and Policy Council charged with providing public recommendations to the President, Board of Commissioners, and Superintendent on all matters relating to the conservation policies of the District and the Next Century Conservation Plan. 2. Chairperson means the chairperson of the Conservation and Policy Council. 3. District means the Forest Preserve District of Cook County, Illinois. 4. District Board means the Board of Commissioners of the Forest Preserve District of Cook County, Illinois. 5. Mapprove as amendedPass Action details Not available
18-0004 1 Approved Vendor List FeeOrdinancePROPOSED ORDINANCE AMENDMENT FOREST PRESERVE FEE SCHEDULE BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Chapter Title 7 - Fees, Chapter 1 - Fee Schedule of the Forest Preserve District of Cook County Code of Ordinances is hereby amended as Follows: 7-1-1: FEE SCHEDULE *** OTHER: Approved Vendor List Fee, per year beginning January 1 or remainder of the year: $150.00 Effective date: This ordinance shall be in effect immediately upon adoptionreferPass Action details Not available
18-0002 1 Emily Harris Conservation and Policy Council MemberAppointmentPROPOSED APPOINTMENT Appointee(s): Emily Harris Position: New Conservation and Policy Council Member. The Conservation and Policy Council advises the President, Board of Commissioners and General Superintendent on specific steps to implement the Next Century Conservation Plan’s vision of a vibrant, ecologically healthy and welcoming forest preserves system. Emily Harris offers expertise in accessibility, public policy, and economic development. Department/Board/Commission: Conservation and Policy Council Effective date: Immediately Expiration date: December 31, 2020approvePass Action details Not available
18-0102 2 Commissioner Dennis Deer, NeighborSpace Board of DirectorsResolutionPROPOSED APPOINTMENT Appointee(s): Commissioner Dennis Deer Position: Member of the Board of Directors Department/Board/Commission: NeighborSpace Board of Directors Effective date: Immediate Expiration date: June 2019approvePass Action details Not available
17-0455 1 Samaritan Technologies, Salt Lake City, UtahContractPROPOSED CONTRACT Department(s): Office of the General Superintendent Vendor: Samaritan Technologies, Salt Lake City, Utah Request: Authorization for the Forest Preserve District of Cook County (“the Preserves”) to enter into and execute Good(s) or Service(s): Online Volunteer Management Software Contract Value: $60,000.00 Contract period: 3/27/2018-3/26/2021 renewal options will be considered Estimated Fiscal Impact: FY 2018 $15,000.00, FY 2019 $15,000.00, FY 2020 $15,000.00, FY 2021 $15,000.00 Accounts: Contractual and Professional Services: 501790.51001, 520830.51001 Contract Number(s): RFP 17-10-401 Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. District(s): Districtwide Summary: The Preserves Volunteer Resources is the central coordinating point for volunteer engagement. Over 5,600 individual and group online profiles have been created and over one hundred different opportunities are available to volunteers. This software tool, eCoordinator/eRecruiter, will greatly enhance performance managemapprovePass Action details Not available
17-0478 1 Jeffery Heinsohn, Harvard, IllinoisContractPROPOSED CONTRACT Department(s): Resource Management Vendor: Jeffery Heinsohn, Harvard, Illinois Request: Authorization for the Forest Preserve District of Cook County (“the Preserves”) to enter into and execute Good(s) or Service(s): Row crop farming Contract Value: N/A Contract period: 1/9/2018 - 12/31/2022 Estimated Fiscal Impact: Revenue generation of up to $71,412.00 (over 5 years) Accounts: N/A Contract Number(s): 17RM 139 Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. District(s): 15 Summary: The Preserves is bidding out a contract for row crop production at select sites which were historically used for agricultural purposes prior to acquisition by the Preserves, and as such, do not exist in an ecologically natural state. Farmers will have use of the property for seeding one or more of the following row crops: wheat, oats, soybeans, and/or corn. This practice allows the Preserves to generate revenue, while at the same time preventing invasive plant species from taking over fallow approvePass Action details Not available
18-0111 1 University of Illinois, Champaign, IllinoisContractPROPOSED CONTRACT Department(s): Resource Management Vendor: University of Illinois, Champaign, Illinois Request: Authorization for the Forest Preserve District of Cook County (“the Preserves”) to enter into and execute Good(s) or Service(s): 1. Develop a comprehensive monitoring plan integrating established priorities and protocols to devise strategies for collecting needed data specific to restoration units on appropriate timescales, managing and analyzing that data, and using the resulting information to help drive management decisions. 2. Develop a web-based tool for displaying restoration progress and communicating results to broader audiences. 3. Produce a document summarizing five (5) years of progress in work between the Preserves and the Prairie Research Institute and how this work contributes to the Next Century Conservation Plan. 4. Continue site surveys and cataloguing of cultural resources. 5. Complete archaeological collections databases, reports, and geodatabases. 6. Perform desk evaluations of additional habitat restoration projects on archaeological rapprovePass Action details Not available
18-0112 1 AllTown Bus Service, Skokie, Illinois First Student, Naperville, Illinois R & D Bus Co., Inc. Chicago, Illinois A.M. Bus Company, Chicago, IllinoisContractPROPOSED CONTRACT Department(s): Conservation & Experiential Programming Vendor: AllTown Bus Service, Skokie, Illinois First Student, Naperville, Illinois R & D Bus Co., Inc. Chicago, Illinois A.M. Bus Company, Chicago, Illinois Request: Authorization for the Forest Preserve District of Cook County (“the Preserves”) to enter into and execute and, at the Preserves’ discretion, subsequently exercise option Good(s) or Service(s): Bus Transportation Services Contract Value: not to exceed $75,000.00 annually per company Contract period: 2/1/2018-1/31/2021; with two (2), one-year renewal options. Estimated Fiscal Impact: FY 2018 $300,000, FY 2019 $300,000, FY 2020 $300,000 Accounts: Mighty Acorn 51001.521441, Next Generation Youth 51001.521442, Special Events 51001.520635, Next Generation Youth 51001.521443, Campground Program Supplies 51001.530262 Contract Number(s): RFP 18-35-101 Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. District(s): Districtwide Summary: The Conservation and Experiential approvePass Action details Not available
18-0113 1 Friends of the Forest Preserves, Chicago, IllinoisContractPROPOSED CONTRACT Department(s): Resource Management Vendor: Friends of the Forest Preserves, Chicago, Illinois Request: Authorization for the Forest Preserve District of Cook County to enter into and execute Good(s) or Service(s): North Branch Conservation Corps Program Contract Value: Not to exceed $150,000.00 per year, or $300,000.00 over a two (2) year term Contract period: 1/9/2018 - 12/31/2019 Estimated Fiscal Impact: FY 2018 $150,000.00, FY 2019 $150,000.00 Accounts: Intern Programs 51009.521525, Habitat Enhancement 51009.521452, Habitat Restoration 51009.521444, Grant and Mitigation Accounts: 51010.29982 and 51010.22522, Construction and Development Fund 51058 Contract Number(s): N/A Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. District(s): 9, 10, 12, 13, 14 Summary: Friends of the Forest Preserves has received a grant from The Bobolink Foundation and The Caerus Foundation to support a North Branch Conservation Corps program providing conservation and leadership skills training toapprovePass Action details Not available
18-0109 1 Amec Foster Wheeler formerly AMEC Environmental & Infrastructure, Inc., Chicago, IllinoisContract AmendmentPROPOSED CONTRACT AMENDMENT Department(s): Planning and Development Vendor: Amec Foster Wheeler formerly AMEC Environmental & Infrastructure, Inc., Chicago, Illinois Request: Authorization for the Forest Preserve District of Cook County to extend and increase a previously executed contract Good(s) or Service(s): Program Management/Owner’s Representative Service for Capital Improvement Landscape/Civil Engineering Program Original Contract Period: Three (3) years 12/5/2012 - 12/4/2015; Board approval 11/17/2015 (12/5/2015 - 12/4/2016); 11/15/2016 (12/5/2016 - 12/4/2017); Administrative Extension: Sixty (60) days (12/5/2017 - 2/2/2018) Proposed Contract Period Extension: One (1) year (2/3/2018 - 2/2/2019) Total Current Contract Amount Authority: $981,816.00 Original Approval: 12/5/2012, $892,560.00 Previous Increase(s): 2/29/2017 Administrative increase $89,256.00 This Increase Requested: $68,539.20 Estimated Fiscal Impact: FY 2018 $68,539.20 Accounts: General Consulting Services Accounts 51009.6740, 51025.6740, 51026.6740, 51054.6740, 51055.6740, 51056.6740approvePass Action details Not available
18-0003 1 Recreational Equipment, Inc. (“REI”), Chicago, IllinoisAgreementPROPOSED AGREEMENT Vendor: Recreational Equipment, Inc. (“REI”), Chicago, Illinois Request: Requesting authorization for the Forest Preserve District of Cook County (“the Preserves”) to enter into an agreement and, at the Preserves’ discretion, subsequently exercise option Reason: The Preserves issued a Request for Proposals to provide boat, canoe and kayak rentals along with minor retail sales at various Preserves waterways, including Saganashkee Slough. REI was the sole bidder. This three (3) year agreement with two (2) optional two-year extensions will allow REI the ability to provide boat, canoe and kayak rentals along with minor retail sales through a fixed removable storage container at Saganashkee Slough. REI has agreed to pay the Preserves $1,500.00 per year plus a percentage of sales indicated below. The Preserves expects to receive $22,000.00 during the initial term of this agreement. Percentage of sales: Year 1: 5% Year 2: 7% Year 3: 7% Contract period: Thirty-six (36) months from the issuance of the Purchase Order, with two (2) two-year extensions approvePass Action details Not available
18-0105 1 Friends of the Chicago River, Chicago, IllinoisPartnership AgreementPROPOSED PARTNERSHIP AGREEMENT Request: Requesting authorization for the Forest Preserve District of Cook County (“the Preserves”) to enter into a Partnership Agreement with Friends of the Chicago River, Chicago, Illinois. Reason: Friends of the Chicago River has received a grant in the amount of $150,000.00 to support habitat improvement and repopulation efforts for at-risk populations of native turtles. The Preserves and Friends of the Chicago River will collaborate to restore approximately forty (40) acres of shoreline habitat by removing invasive brush and restoring the native vegetative structure at sites where turtles are impacted by habitat loss and degradation. Work will be conducted at sites including, but not limited to Wampum Lake Woods and Chipilly Woods. The project will be conducted at no direct cost to the Preserves, which will contribute through staff time and additional in-kind services. Contract period: Date of execution - 12/31/2020 Fiscal Impact: N/A Account(s): N/A Concurrences: The Chief Financial Officer and Chief Attorney have appapprovePass Action details Not available
18-0107 1 University of Illinois Extension, Champaign, IllinoisIntergovernmental AgreementPROPOSED INTERGOVERNMENTAL AGREEMENT Department: Conservation and Experiential Programming Other Part(ies): University of Illinois Extension, Champaign, Illinois Request: Authorization to enter into Intergovernmental Agreement with the University of Illinois Extension and make quarterly payments of $56,250.00 on contract. Goods or Services: Environmental education and outreach services Agreement Number(s): N/A Agreement Period: 1/9/2018 - 12/31/2018 Fiscal Impact: $225,000.00 Accounts: Corporate Fund Districtwide Services: 51001.700005 Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. District(s): Districtwide Summary: The University of Illinois Extension (“Extension”) will provide educational and public outreach programs, thus significantly expanding educational opportunities for youth and adult populations within Cook County, including the Conservation@Home program. Extension will also provide professional training workshops for Forest Preserve staff in numerous departments and assist in growinapprovePass Action details Not available
18-0117 1 Authority to Retire, Donate, and Reimburse Veterinary Expenditures for Canine OfficersMiscellaneous Item of BusinessPROPOSED MISCELLANEOUS ITEM OF BUSINESS Department: Law Enforcement Department Request: Authority to Retire, Donate, and Reimburse Veterinary Expenditures for Canine Officers Summary: The Forest Preserve District of Cook County (“the Preserves”) has and maintains several canines trained as cadaver-search dogs within the Law Enforcement Department. The Preserves requests authority to retire and transfer ownership of any dog nine (9) years or older, any dog unable to perform the routine duties for medical or other reasons, or any dog that exceeds the recommended maximum number of handlers to the canine’s current or a former handler, or any other organization or individual qualified to care for dogs that have heightened training for law enforcement purposes. Consistent with the recently enacted Illinois Public Act 099-0817, the Police Dog Retirement Act, canines that no longer are fit for public service will be offered to their existing handlers first prior to being considered for donation to any other capable individual or organization. To facilitate care of these capprovePass Action details Not available
18-0118 2 Village of Westchester, IllinoisLicense RequestPROPOSED LICENSE REQUEST Request: Requesting authorization for the Forest Preserve District of Cook County (“the Preserves”), as Licensor to grant a License to The Village of Westchester, Grantee, to operate and maintain a 160-square-foot gazebo on a 216-square-foot concrete pad located on the Northeast corner of the intersection of South Mannheim and Cermak Roads Term: 10 years License Fee: $4,100.00 License Application and Review Fee: $500.00 + $3000.00 YELAR Fee: $6,150.00 Total one-time upfront fee of $13,750.00 for the term of the License (Sec. 5-2A-4 and 5-2B-4) Tree Mitigation Fee: $0.00 The area of the License is: 0.05 acre Concurrence(s): The Chief Financial Officer and Chief Attorney have approved this item. Grantee has met the insurance requirements under the License Agreement. The Forest Preserves staff have reviewed this license application and plans and have found them to be acceptable; therefore, it is recommended that the Forest Preserve District Board of Commissioners approve the issuance of this license. District(s): 1referPass Action details Not available
18-0119 1 Authorization to amend a previously approved Item 17-0349Previously Approved Item AmendmentPROPOSED PREVIOUSLY APPROVED ITEM AMENDMENT Department: Planning & Development Request: Authorization to amend a previously approved item Item Number: 17-0349 Fiscal Impact: N/A Account(s): N/A District(s): 17 Original Text of Item: PROPOSED CONTRACT AMENDMENT Department: Planning & Development Vendor: Christopher B. Burke Engineering, LTD, Site Design Group, Ltd. and E. C. Purdy & Associates and Domokur Architects of the Pre-Qualified Architectural/Engineering Services Pool 12-80-59 Request: Authorization for the Forest Preserve District of Cook County to issue one (1) new task order, extend open task orders, and extend existing master professional services contract Good(s) or Service(s): Architectural and Engineering Services Original Contract Period: Three (3) years 12/5/2012- 12/4/2015; Board extension 11/17/2015 (12/5/2015 - 12/4/2016) and 11/15/2016 (12/5/2016 - 12/4/2017); sixty (60) day administrative extension 12/5/2017 - 2/3/2018 (Domokur Architects only) Proposed Contract Period Extension: One (1) year 12/5/20approvePass Action details Not available
18-0114 1 Procurements and Disbursements Report Period: 11/1/2017 - 11/30/2017ReportREPORT Department: Finance and Administration Request: Receive and File Report Title: Procurements and Disbursements Report Period: 11/1/2017 - 11/30/2017 Summary: Submitting the Procurements and Disbursements Report for the period of November 2017. This Report is to be received and filed in compliance with Section 1-8-2(BB) of the District’s Code of Ordinancesreceive and filedPass Action details Not available
18-0108 1 Forest Preserves of Cook County Calendar, 1/9/2018 - 2/8/2018Calendar of EventsPROPOSED CALENDAR OF EVENTS Department: Conservation and Experiential Programming Summary: Forest Preserves of Cook County Calendar, 1/9/2018 - 2/8/2018 Saturday, 1/27; 9am - 3pm Super Seed Weekend - Seed Starting Saturday; Chicago Botanic Garden, Glencoe How-to-courses and workshops include: Organic Vegetable Gardening Basics from 9am to 11am, Starting Seeds Indoors from 11 am to 1 pm and Planning Your Garden for Seed Saving, 1pm to 3 pm. You may also tour the seed conversation efforts at the Garden: Dixon National Tallgrass Prairie Seed Bank at 10am and 11 am or discuss the growing movement to preserve old varieties of seeds with a book discussion: Janise Ray’s The Seed Underground at 3 pm. Fees apply, preregistration required. Sunday, 1/28; 9:30am - 5pm Super Seed Weekend - Seed Swap Sunday; Chicago Botanic Garden, Glencoe Put those seeds to use in a cooking class (for families with children ages 4 to 10): Loco for Cocoa, 9:30am to 11 am and 1pm to 2:30pm. Learn more in how-to courses and workshops: Seed Stewardship with guest speaker Rowen White from 10amreceive and filedPass Action details Not available
17-0474 1  Journal of ProceedingsJOURNAL OF PROCEEDINGS SECRETARY TO THE BOARD, Matthew B. DeLeon, presented in printed form a record of the Journal of Proceedings of the regular meeting held on 12/12/2017 .approvePass Action details Not available
18-0121 1 RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) Finance Subcommittee Meeting on Litigation -12/12/2017Recommendation of the Finance Subcommittee (Litigation)RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) Finance Subcommittee Meeting on Litigation -12/12/2017 The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval: Proposed Settlements Approved Fiscal Year 2018 to Present: $0.00 Proposed Settlements to Be Approved: $3,356.24 Legal Fees Approved Fiscal Year 2018 to Present: $0.00 Legal Fees for 12/12/2017 to Be Approved: $53,362.59approvePass Action details Not available
18-0115 1 Corporate Fund Analysis of Revenue and Expense Report Period: 1/1/2017 - 11/30/2017ReportREPORT Department: Finance and Administration Request: Receive and File Report Title: Corporate Fund Analysis of Revenue and Expense Report Period: 1/1/2017 - 11/30/2017 Summary: Detailed Fund Analysis Revenue and Expense Report for November 2017.approvePass Action details Not available
17-0448 1 TITLE 2 - FOREST PRESERVE LANDS AND PROPERTY, CHAPTER 4 - RECREATION IN FOREST PRESERVESOrdinance AmendmentPROPOSED ORDINANCE AMENDMENT TITLE 2 - FOREST PRESERVE LANDS AND PROPERTY, CHAPTER 4 - RECREATION IN FOREST PRESERVES BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Title 2 - Forest Preserve Lands and Property, Chapter 4 - Recreation in Forest Preserves, of the Forest Preserve District of Cook County Code is hereby amended as Follows: Sec. 2-4-2: Events Requiring Permits. *** 5. Taking any still or motion pictures or painting or drawing pictures for commercial purposes or for use in commercial advertising. a. Taking motion pictures or filming for a commercial purpose; or b. Filming for non-commercial purpose, or taking any photo, or painting or drawing pictures if: (1) such activity takes place at a location(s) where or when members of the public generally are not allowed; (2) involves the use of (i) District property on an exclusive basis, (ii) model(s) or props that are not part of the location’s natural or cultural resources or administrative facilities, (iii) equipment that requires mechanical transport, or (iv)approvePass Action details Not available
17-0467 1 Title 1 Chapter 10: Policy of NondiscriminationOrdinance AmendmentPROPOSED ORDINANCE AMENDMENT Title 1 Chapter 10: Policy of Nondiscrimination BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Title 1 - Administrative, Chapter 10 - Policy of Nondiscrimination of the Forest Preserve District of Cook County Code is hereby amended as follows: CHAPTER 10 - POLICY OF NONDISCRIMINATION 1-10-1: - COMPLIANCE WITH STATE AND FEDERAL REGULATIONS LAWS. A. General: The District is committed to providing a workplace that is free from discrimination based on age, race, color, religion, national origin, citizenship status, unfavorable discharge from the military, marital status, disability, sex, and any other legally protected class pursuant to any applicable federal, state, or county law. Each employee of the District must refrain from engaging in unlawful discrimination in the workplace. B. Sexual Harassment: The District maintains and hereby re-iterates its policy against sexual harassment. The District acknowledges and affirms that sexual harassment is prohibited by Title VII of the Civil Rights Act of 1approvePass Action details Not available