File #: 24-0349    Version: 1 Name:
Type: Contract Amendment Status: Approved
File created: 7/29/2024 In control: FPD Board of Commissioners
On agenda: 9/17/2024 Final action: 9/17/2024
Title: PROPOSED CONTRACT AMENDMENT Department(s): Legal Department Vendor: AQL Technologies Inc., Park Ridge, Illinois Request: Authorization for the Forest Preserves of Cook County (the "Forest Preserves") to extend and increase contract. Good(s) or Service(s): Development and enhancement of SharePoint environment. Original Contract Period: 9/15/2023 - 9/14/2024, with two (2) one-year optional renewals; Administrative Extension 9/15/2024 - 9/14/2025 Proposed Contract Period Extension: 9/15/2025 - 9/14/2026 Total Current Contract Amount Authority: $30,000.00 Original Approval: 9/15/2023, $25,000.00 Previous Increase(s): 5/28/2024, $5,000.00 (Administrative) This Increase Requested: $50,000.00 ($25,000.00 per twelve-month period) Estimated Fiscal Impact: FY 2024 $5,000.00, FY 2025 $25,000.00, FY 2026 $20,000.00 Accounts: Legal Services 51001.521055 Contract Number(s): #74000013151 Concurrences: The Chief Financial Officer has approved this item. Final contract amendment is subje...
Indexes: EILEEN FIGEL, Interim General Superintendent
Attachments: 1. AQL
title
PROPOSED CONTRACT AMENDMENT

Department(s): Legal Department

Vendor: AQL Technologies Inc., Park Ridge, Illinois

Request: Authorization for the Forest Preserves of Cook County (the "Forest Preserves") to extend and increase contract.

Good(s) or Service(s): Development and enhancement of SharePoint environment.

Original Contract Period: 9/15/2023 - 9/14/2024, with two (2) one-year optional renewals; Administrative Extension 9/15/2024 - 9/14/2025

Proposed Contract Period Extension: 9/15/2025 - 9/14/2026

Total Current Contract Amount Authority: $30,000.00

Original Approval: 9/15/2023, $25,000.00

Previous Increase(s): 5/28/2024, $5,000.00 (Administrative)

This Increase Requested: $50,000.00 ($25,000.00 per twelve-month period)

Estimated Fiscal Impact: FY 2024 $5,000.00, FY 2025 $25,000.00, FY 2026 $20,000.00

Accounts: Legal Services 51001.521055

Contract Number(s): #74000013151

Concurrences: The Chief Financial Officer has approved this item. Final contract amendment is subject to legal review and approval.

Minority- and Women-Owned Business Enterprise goals are not applicable to the contract as the original contract value per year was equal to or less than $25,000.00.

District(s): Districtwide

Summary: The Forest Preserves entered into a contract with AQL Technologies ("AQL") to enhance and optimize our existing SharePoint environment for improved interaction between Legal, Purchasing and other user departments. This environment included our dashboards, sites, subsites, pages, lists, libraries, permissions, flows, Power Automate and Power Apps in the SharePoint environment and integration with other aspects of Microsoft Office 365. An evaluation committee determined that AQL was the most responsive bidder to a Request for Proposals out of five (5) respondents.

AQL developed the Legal Request Dashboard to handle a variety of requests via automated flows to create a central intake system, reduce duplication, email stakeholders, create/move folde...

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