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PROPOSED CONTRACT
Department(s): Department of Resource Management
Vendor: Various vendors expanding a pre-qualified vendor pool for districtwide tree removal and forestry services, listed below:
Contract No. Vendor Name
74000014014 Homer Tree Service, Inc., Lockport, Illinois
74000014015 Clean Cut Tree Service, Inc., Grayslake, Illinois
74000014152 Fernandez Tree Service, Inc., Chicago, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute
Good(s) or Service(s): Expansion of the pre-qualified vendor pool for districtwide tree removal and forestry services
Contract Value: Not to exceed a combined total of $3,000,000.00 per calendar year (or $15,000,000.00 over the entire term) in conjunction with contract numbers #74000012305, #74000012312, #74000012313 (Board Item Nos. 23-0333, 23-0334, and 23-0335) and all contract numbers listed above.
Contract Period: 6/11/2024 - 6/30/2028
Estimated Fiscal Impact: FY 2024 $3,000,000.00; FY 2025 $3,000,000.00; FY 2026 $3,000,000.00; FY 2027 $3,000,000.00; FY 2028 $3,000,000.00 (Fiscal impact includes the fiscal impact for related Board Item Nos. 23-0333, 23-0334, and 23-0335)
Accounts: Professional Services 51034.520840; Land Improvements 51033.560020; Grant and Mitigation 51010.521444 and 51010.520840; and all future Professional Services, Land Improvements, and Grant and Mitigation accounts
Contract Number(s): #74000014014, #74000014015, and #74000014152 issued under RFQ #24-31-102
Concurrences: The Chief Financial Officer has approved this item. Final agreements are subject to legal review and approval.
The vendors have met the Minority- and Women-Owned Business Enterprise Ordinance via direct participation.
District(s): Districtwide
Summary: On 6/27/2023, the Forest Preserves Board of Commissioners approved items establishing a pre-qualified contractor pool for the removal and pruning of potentially hazardous trees throughout Forest Preserves holdings (Board Item Nos. 23-0333, 23-0334, and 23-0335). This second Request for Qualifications (“RFQ”) #24-31-102 was posted to allow additional vendors to enter the pool, which will subsequently increase work capacity and promote more competitive pricing. The scope of work also includes general forestry consulting services for the specialized care and maintenance of high value trees, including but not limited to: inspections, cabling and bracing, root pruning, soil decompaction, inoculations for insect and disease management, etc. Work will primarily take place in areas of high public interface, including but not limited to trails, groves, golf courses, roadsides, and private property interfaces. Task orders will be issued to pre-qualified firms on an as-needed basis, with projects awarded based on price, work plan, specialized skills or equipment, and availability.
The original three (3) previously approved vendors were authorized for an aggregate amount not to exceed $15,000,000.00. To accommodate these three (3) additional new vendors under the existing $15,000,000.00 authority limit set for the vendor pool, the funds approved for use by all participating contractors, including the initial three (3) vendors, will be capped internally at $500,000.00 per vendor, per year.
Homer Tree Service, Inc., Clean Cut Tree Service, Inc., and Fernandez Tree Service, Inc. were determined by an evaluation committee to meet the evaluation criteria in response to a qualifications-based selection process (RFQ #24-31-102). Five (5) firms submitted qualifications in response to this second RFQ.
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