File #: 23-0334    Version: 1 Name:
Type: Contract Status: Approved
File created: 4/26/2023 In control: FPD Board of Commissioners
On agenda: 6/27/2023 Final action: 6/27/2023
Title: PROPOSED CONTRACT Department(s): Department of Resource Management Vendor: Groundskeeper Landscape Care, LLC, Orland Park, Illinois Request: Authorization for the Forest Preserves of Cook County (the "Forest Preserves") to enter into and execute Good(s) or Service(s): Pre-qualified vendor pool for districtwide tree removal and forestry services Contract Value: Not to exceed a combined total of $3,000,000.00 per calendar year (or $15,000,000.00 over the five (5) year term) in conjunction with contract numbers #74000012305 and #74000012313 (Board Item Nos. 23-0333 and 23-0335) Contract Period: 7/1/2023 - 6/30/2028 Estimated Fiscal Impact: FY 2023 $1,500,000.00; FY 2024 $3,000,000.00; FY 2025 $3,000,000.00; FY 2026 $3,000,000.00; FY 2027 $3,000,000.00; FY 2028 $1,500,000.00 (Fiscal impact includes fiscal impact for related Board Item Nos. 23-0333 and 23-0335) Accounts: Professional Services 51033.520840; Land Improvements 51033.560020; Grant and Mitigation 51010.521444 and 51...
Indexes: (Inactive) ARNOLD RANDALL, General Superintendent
Attachments: 1. Recommendation Letter Contract No. 74000012312 Groundskeeper Updated
Related files: 23-0333, 23-0335

title

PROPOSED CONTRACT

 

Department(s):  Department of Resource Management

 

Vendor:  Groundskeeper Landscape Care, LLC, Orland Park, Illinois

 

Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute

 

Good(s) or Service(s): Pre-qualified vendor pool for districtwide tree removal and forestry services

 

Contract Value: Not to exceed a combined total of $3,000,000.00 per calendar year (or $15,000,000.00 over the five (5) year term) in conjunction with contract numbers #74000012305 and #74000012313 (Board Item Nos. 23-0333 and 23-0335)

 

Contract Period: 7/1/2023 - 6/30/2028

 

Estimated Fiscal Impact:  FY 2023 $1,500,000.00; FY 2024 $3,000,000.00; FY 2025 $3,000,000.00; FY 2026 $3,000,000.00; FY 2027 $3,000,000.00; FY 2028 $1,500,000.00 (Fiscal impact includes fiscal impact for related Board Item Nos. 23-0333 and 23-0335)

 

Accounts: Professional Services 51033.520840; Land Improvements 51033.560020; Grant and Mitigation 51010.521444 and 51010.520840; and all future Professional Services, Land Improvements, and Grant and Mitigation accounts

 

Contract Number(s):  #74000012312 issued under RFQ #23-31-103

 

Concurrences: The Interim Chief Financial Officer has approved this item. Final contract is subject to legal review and approval.

 

The vendor has met the Minority- and Women-Owned Business Enterprise Ordinance via direct participation.

 

District(s): Districtwide  

 

Summary:  The Forest Preserves issued a Request for Qualifications (“RFQ”) to establish a pre-qualified contractor pool for the removal and pruning of potentially hazardous trees throughout Forest Preserves holdings. The scope of work also includes general forestry consulting services for the specialized care and maintenance of high value trees, including but not limited to: inspections, cabling and bracing, root pruning, soil decompaction, inoculations for insect and disease management, etc. Work will primarily take place in areas of high public interface, including but not limited to trails, groves, golf courses, roadsides, and private property interfaces. Task orders will be issued to pre-qualified firms on an as-needed basis, with projects awarded based on price, work plan, skills, equipment, and availability.

 

Groundskeeper Landscape Care, LLC was determined by an evaluation committee to meet the evaluation criteria in response to a qualification-based selection process (RFQ 23-31-103). Five (5) firms submitted qualifications in response to the RFQ.