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PROPOSED AUTHORITY TO EXERCISE CONTRACT EXTENSION OPTION
Department(s): Department of Conservation and Experiential Programming
Vendor: A.M. Bus Company, Chicago, Illinois
First Student, Naperville, Illinois
Alltown Bus Service, Skokie, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to exercise the second option renewal by extending and increasing the contract
Good(s) or Service(s): Bus Transportation Services
Original Contract Period: 2/1/2018 - 1/31/2021; with two (2), one-year renewal options; 2/1/2021 - 1/31/2022 (Board Approved 12/15/2020)
Proposed Contract Period Extension: 2/1/2022 - 1/31/2023
Total Current Contract Amount Authority: Not to exceed $75,000.00 annually per company for a total not to exceed amount of $900,000.00.
Original Approval: 1/9/2018, $675,000.00
Previous Increase(s): 12/15/2020, $225,000.00 ($75,000.00 per company)
This Increase Requested: $225,000.00 ($75,000.00 per company)
Estimated Fiscal Impact: FY 2022, $225,000.00
Accounts: Advertising and Promotions 51001.520610; Special or Coop Programs 51001.521313; Institutional Supplies 51001.530170; Other Supplies 51001.531900; and Grant accounts
Contract Number(s): #74000002608, #74000002609 and #74000002610 issued under RFP #18-35-101
Concurrences:
The Chief Financial Officer has approved this item. Final amendment is subject to legal review and approval.
The contract specific Minority- and Women-owned Business Enterprise goal for each contract was set to zero.
District(s): Districtwide
Summary: The Conservation and Experiential Programming Department and the Volunteer Resources Center provides transportation for school groups and community groups who come to the Forest Preserves for education, recreation, and volunteer programs. In addition, programming needs often require shuttle bus transportation between program sites and parking areas. In 2018, after a competitive RFP process, the Forest Preserves of Cook County Board of Commissioners approved awarding the contract to four (4) bus companies (Board Item No. 18-0112). However, the Forest Preserves entered contracts with only three (3) of the bus companies because the fourth company could not meet RFP requirements. The Forest Preserves now seeks to exercise the second of two (2) extension options and to increase the contract for each of the three (3) bus companies.
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