File #: 21-0292    Version: 1 Name: PROPOSED CONTRACT
Type: Contract Status: Approved
File created: 5/19/2021 In control: FPD Board of Commissioners
On agenda: 6/22/2021 Final action: 6/22/2021
Title: PROPOSED CONTRACT Department(s): Legal Department Vendor: Abacus Data Systems d/b/a AbacusNext, San Diego, California Request: Authorization for the Forest Preserves of Cook County (the "Forest Preserves") to enter into and execute Good(s) or Service(s): Legal database and case management system Contract Value: $45,000.00 Contract Period: 8/1/2021 - 7/31/2022 with two (2) optional one-year extensions to be exercised at the discretion of the General Superintendent. Estimated Fiscal Impact: FY 2021 $7,500.00; FY 2022 $7,500.00; FY 2022 $7,500.00 (optional from 7/31/2022); FY 2023 $15,000.00 (optional); and FY 2024 $7,500.00 (optional) Accounts: Professional/Technical Membership Fees 51001.501790 Contract Number(s): N/A Concurrences: The Chief Financial Officer has approved this item. Final contract is subject to legal review and approval. The Minority- and Women-Owned Business Enterprise Ordinance is not applicable due to the contract value per year being equal to or ...
Indexes: (Inactive) ARNOLD RANDALL, General Superintendent
Attachments: 1. Abacus approved
Related files: 16-0117
title
PROPOSED CONTRACT

Department(s): Legal Department

Vendor: Abacus Data Systems d/b/a AbacusNext, San Diego, California

Request: Authorization for the Forest Preserves of Cook County (the "Forest Preserves") to enter into and execute

Good(s) or Service(s): Legal database and case management system

Contract Value: $45,000.00

Contract Period: 8/1/2021 - 7/31/2022 with two (2) optional one-year extensions to be exercised at the discretion of the General Superintendent.

Estimated Fiscal Impact: FY 2021 $7,500.00; FY 2022 $7,500.00; FY 2022 $7,500.00 (optional from 7/31/2022); FY 2023 $15,000.00 (optional); and FY 2024 $7,500.00 (optional)

Accounts: Professional/Technical Membership Fees 51001.501790

Contract Number(s): N/A

Concurrences:
The Chief Financial Officer has approved this item. Final contract is subject to legal review and approval.

The Minority- and Women-Owned Business Enterprise Ordinance is not applicable due to the contract value per year being equal to or less than $25,000.00.

District(s): N/A

Summary: In 2016, the Forest Preserves of Cook County Board of Commissioners approved the Forest Preserves entering a contract with Abacus (Board No. 16-0117). Attorneys and other Legal Department staff utilize Abacus for case management services. The database is used to track the status of requests and assignments in the Legal Department. It also creates customized workflows, data reports and case management to ensure legal services are handled efficiently and effectively.

In 2020, due to the COVID-19 pandemic, there was a need for Legal staff to access the Abacus system remotely for operational continuity. The Forest Preserves entered a one (1) year sole source contract for Abacus cloud-based services which allowed Legal staff to track and access matters remotely. The Forest Preserves now seeks authorization to enter a new sole source contract to continue using the Abacus software. The agreement is a form software agreement that inc...

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