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File #: 21-0224    Version: 1 Name: PROPOSED CONTRACT NearMap US Inc., South Jordan, Uta
Type: Contract Status: Approved
File created: 3/19/2021 In control: FPD Board of Commissioners
On agenda: 4/13/2021 Final action: 4/13/2021
Title: PROPOSED CONTRACT Department(s): Department of Planning and Development Vendor: NearMap US Inc., South Jordan, Utah Request: Authorization for the Forest Preserves of Cook County (the "Forest Preserves") to enter into and execute Good(s) or Service(s): High-resolution aerial imagery subscription Contract Value: $25,000.00 Contract period: 2/13/2021 (retroactive) - 2/12/2026 Estimated Fiscal Impact: FY 2021 $25,000.00 Accounts: Professional Technical Membership Fees 51001.501790, Professional Services 51001.520830, Institutional Supplies 51001.530170, Co-ops and Special Programs 51001.521313 and Operations and Maintenance 51001.540350 Contract Number(s): #74000008959 Concurrences: The Chief Financial Officer has approved this item. Final agreement is subject to legal review and approval. The Minority- and Women-Owned Business Enterprise Ordinance is not applicable due to the contract value per year being equal to or less than $25,000.00. District(s): District...
Indexes: ARNOLD RANDALL, General Superintendent

title

PROPOSED CONTRACT

 

Department(s):  Department of Planning and Development

 

Vendor:  NearMap US Inc., South Jordan, Utah 

 

Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute

 

Good(s) or Service(s): High-resolution aerial imagery subscription

 

Contract Value:  $25,000.00

 

Contract period:  2/13/2021 (retroactive) - 2/12/2026 

 

Estimated Fiscal Impact:  FY 2021 $25,000.00

 

Accounts:  Professional Technical Membership Fees 51001.501790, Professional Services 51001.520830, Institutional Supplies 51001.530170, Co-ops and Special Programs 51001.521313 and Operations and Maintenance 51001.540350

 

Contract Number(s):  #74000008959 

 

Concurrences:                     

The Chief Financial Officer has approved this item. Final agreement is subject to legal review and approval.

 

The Minority- and Women-Owned Business Enterprise Ordinance is not applicable due to the contract value per year being equal to or less than $25,000.00.

 

District(s): Districtwide

 

Summary: High-resolution aerial maps are essential for planning restoration and improvement work. Procurement of aerial imagery from NearMap is desired on a sole-source basis for a period of five (5) years due to unmatched advantages which include frequency of updates (quarterly), high resolution quality, integration with current software or web-based delivery and cost compared to other vendors that can fly and collect aerial imagery over Cook County. The proposed subscription agreement is a form agreement that includes some non-standard provisions for the Forest Preserves, particularly with respect to interest for late payment, disclaimers, limitations on liability, warranties, and indemnification. The Forest Preserves intends to pay upfront for the proposed five (5) year subscription. The Forest Preserves has used NearMap since 2017.end