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File #: 21-0221    Version: 1 Name: PROPOSED CONTRACT Al Warren Oil Co., Inc., Hammond, Indiana
Type: Contract Status: Approved
File created: 3/17/2021 In control: Office of the General Superintendent
On agenda: 4/13/2021 Final action: 4/13/2021
Title: PROPOSED CONTRACT Department(s): Department of Facilities and Fleet Vendor: Al Warren Oil Co., Inc., Hammond, Indiana Request: Authorization for the Forest Preserves of Cook County (the "Forest Preserves") to enter into and execute Good(s) or Service(s): Supply and delivery of unleaded and diesel fuel Contract Value: $1,000,000.00 Contract Period: 5/1/2021 - 7/5/2021 and one (1) 12-month optional renewal extension to be exercised at the discretion of the General Superintendent Estimated Fiscal Impact: FY 2021 $200,000.00, FY 2021 $400,000.00 (optional extension), FY 2022 $400,000.00 (optional extension) Accounts: Automotive Operation and Maintenance 29270.540250 Contract Number(s): Suburban Purchasing Consortium Contract #198 Concurrences: The Chief Financial Officer has approved this item. Final agreement is subject to legal review and approval. The contract specific Minority- and Women-Owned Business Enterprise goal for this contract was set to zero. District(s): Di...
Indexes: ARNOLD RANDALL, General Superintendent

title

PROPOSED CONTRACT

 

Department(s):  Department of Facilities and Fleet

 

Vendor:  Al Warren Oil Co., Inc., Hammond, Indiana

 

Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute

 

Good(s) or Service(s): Supply and delivery of unleaded and diesel fuel

 

Contract Value:  $1,000,000.00

 

Contract Period: 5/1/2021 - 7/5/2021 and one (1) 12-month optional renewal extension to be exercised at the discretion of the General Superintendent

 

Estimated Fiscal Impact: FY 2021 $200,000.00, FY 2021 $400,000.00 (optional extension), FY 2022 $400,000.00 (optional extension)

 

Accounts: Automotive Operation and Maintenance 29270.540250

 

Contract Number(s):  Suburban Purchasing Consortium Contract #198

 

Concurrences:                     

The Chief Financial Officer has approved this item.  Final agreement is subject to legal review and approval.

 

The contract specific Minority- and Women-Owned Business Enterprise goal for this contract was set to zero.

 

District(s): Districtwide

 

Summary:  The Forest Preserves of Cook County is requesting to purchase motor fuel from Al Warren Oil Co., Inc. through a purchasing consortium. The fuel would be used with Forest Preserves-owned vehicles. The Forest Preserves’ current contract with a different vendor for motor fuel expires 4/30/2021. In anticipation of the current contract expiring, a joint RFP was issued with Cook County, however, no bidders responded to the solicitation. This request is a short-term response to allow time to solicit proposals through a separate RFP, issued by the Forest Preserves and independent of the County. The Suburban Purchasing Consortium awarded the motor fuel contract to Al Warren Oil Co., Inc. based on the vendor submitting the lowest responsible and responsive bid for a term ending 7/5/2021. The purchasing consortium reserved the right to exercise three (3) one-year renewal options. The proposed contract with Al Warren Oil Co., Inc. would be extended for an optional year if the Forest Preserves was unable to find less expensive alternatives by 7/5/2021 and the Suburban Purchasing Consortium extended the underlying contract.

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