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File #: 21-0162    Version: 1 Name: Groot Industries, Inc., Elk Grove, Illinois
Type: Contract Amendment Status: Approved
File created: 2/7/2021 In control: FPD Board of Commissioners
On agenda: 2/24/2021 Final action: 2/24/2021
Title: PROPOSED CONTRACT AMENDMENT Department(s): Department of Landscape Maintenance Vendor: Groot Industries, Inc., Elk Grove, Illinois Request: Authorization for the Forest Preserves of Cook County (the "Forest Preserves") to extend and increase the Groot Industries, Inc. contract Good(s) or Service(s): Provide Refuse Disposal Sites for Region 3 (North/Northwest Region), North Branch and Northwest Divisions Original Contract Period: 3/1/2016 - 2/28/2019; Board Approved Extension 3/1/2019 - 2/28/2020; Board Approved Extension 2/29/2020 - 2/28/2021 Proposed Contract Period Extension: 3/1/2021 - 8/31/2021 Total Current Contract Amount Authority: $156,000.00 for sixty (60) months Original Approval: 2/9/2016, $90,000.00 Previous Increase(s): 3/1/2019, $33,000.00; 2/29/2020, $33,000.00 This Increase Requested: $18,500.00 Estimated Fiscal Impact: FY 2021 $18,500.00 Accounts: Refuse Disposal 51001.520050 Contract Number(s): #74000003108 issued under RFP 15-52-207 ...
Indexes: ARNOLD RANDALL, General Superintendent

title

PROPOSED CONTRACT AMENDMENT

 

Department(s):  Department of Landscape Maintenance

 

Vendor:  Groot Industries, Inc., Elk Grove, Illinois

 

Request:  Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to extend and increase the Groot Industries, Inc. contract 

 

Good(s) or Service(s):  Provide Refuse Disposal Sites for Region 3 (North/Northwest Region), North Branch and Northwest Divisions

 

Original Contract Period:  3/1/2016 - 2/28/2019; Board Approved Extension 3/1/2019 - 2/28/2020; Board Approved Extension 2/29/2020 - 2/28/2021

 

Proposed Contract Period Extension:  3/1/2021 - 8/31/2021

 

Total Current Contract Amount Authority:   $156,000.00 for sixty (60) months

 

Original Approval:  2/9/2016, $90,000.00

 

Previous Increase(s):  3/1/2019, $33,000.00; 2/29/2020, $33,000.00

 

This Increase Requested:  $18,500.00

 

Estimated Fiscal Impact:  FY 2021 $18,500.00

 

Accounts:  Refuse Disposal 51001.520050

 

Contract Number(s):  #74000003108 issued under RFP 15-52-207 (R)

 

Concurrences:

The Chief Financial Officer has approved this item. Final amendment is subject to legal review and approval.

 

The Vendor has met the Minority- and Women-Owned Business Enterprise Ordinance via full MWBE waiver, approved by the Cook County Waiver Committee.

 

District(s):  8, 9, 10, 12, 13, 14, 15, 17

 

Summary:  The Forest Preserves is requesting that its contract with Groot Industries, Inc., be extended and increased for Region 3 which consists of the North Branch and Northwest Divisions. During this extension the price will increase from $49.86 per ton to $50.00 per ton. The original contract was a three (3) year contract with two (2), one-year renewal options, ending with the start of the 2021 season. Due to COVID-19, the Forest Preserves has had limited ability to obtain reasonable bids for Refuse Disposal Sites for the 2021 season. In 2021, the Forest Preserves intends to go out for bid for a new contract.

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