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PROPOSED CONTRACT AMENDMENT
Department(s): Department of Permits, Rentals and Concessions
Vendor: Antares Golf Management, Inc. (formerly Billy Casper Golf), Reston, Virginia
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to modify, extend and increase contract
Good(s) or Service(s): Indoor Room Rental Management
Original Contract Period: 10/16/2018 - 10/15/2021; with the option for two (2), one-year extensions
Proposed Contract Period Extension: 10/16/2021 - 10/15/2022; with the option for two (2), one-year extensions to be exercised at the discretion of the General Superintendent
Total Current Contract Amount Authority: $809,696.20
Original Approval: 10/16/2018, $809,696.20
Previous Increase(s): N/A
This Increase Requested: $804,996.90
Estimated Fiscal Impact: FY 2021 $200,000.00, FY 2022 $283,935.30, FY 2023 $294,456.80, FY 2024 $305,544.80
Accounts: Professional Services 51001.520850
Contract Number(s): 18-40-425
Concurrences:
The Chief Financial Officer has approved this item. Final amendment is subject to legal review and approval.
District(s): 4, 9, 10, 15, 17
Summary: Due to restrictions enacted by the State of Illinois as a result of the COVID-19 pandemic, the Forest Preserves intends to reduce its indoor room rental offerings in 2021. Only the three (3) most frequently rented sites will be available for public use (Matthew Bieszczat Volunteer Resource Center, Thatcher Woods Pavilion, and Dan Ryan Woods Pavilion). Antares Golf Management, Inc. (formerly Billy Casper Golf) has agreed to reduce its management fee by 50% for 2021. The contract is also being extended by one (1) additional year to reflect this change.
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