File #: 19-0311    Version: 1 Name: Encap, Inc., Dekalb, Illinois
Type: Contract Status: Approved
File created: 7/1/2019 In control: FPD Board of Commissioners
On agenda: 7/23/2019 Final action: 7/23/2019
Title: PROPOSED CONTRACT Department(s): Department of Resource Management Vendor: Encap, Inc., Dekalb, Illinois Request: Authorization for the Forest Preserves of Cook County (the "Forest Preserves") to enter into and execute Good(s) or Service(s): Comprehensive habitat enhancement services Contract Value: Not to exceed $3,375,000.00 This contract is subject to a pricing escalator that allows for a rate increase not to exceed the Chicago area Consumer Price Index change for the corresponding line item. This escalator can be requested at the end of 2021, for a maximum of one (1) potential increase. This will not impact the overall authority of the contract. Contract period: 8/1/2019 - 11/30/2023 Estimated Fiscal Impact: FY 2019 $375,000.00, FY 2020 $750,000.00, FY 2021 $750,000.00, FY 2022 $750,000.00, FY 2023 $750,000.00 Accounts: Habitat Enhancement 51009.521452 and 51058.521452, Habitat Restoration 51009.521444, 51058.521444, and 51051.521444, EAB Tree Removal 51009.521456,...
Indexes: (Inactive) ARNOLD RANDALL, General Superintendent
Related files: 22-0246, 22-0244

title

PROPOSED CONTRACT

 

Department(s):  Department of Resource Management

 

Vendor:  Encap, Inc., Dekalb, Illinois

 

Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute

 

Good(s) or Service(s):                       Comprehensive habitat enhancement services

 

Contract Value:  Not to exceed $3,375,000.00

 

This contract is subject to a pricing escalator that allows for a rate increase not to exceed the Chicago area Consumer Price Index change for the corresponding line item. This escalator can be requested at the end of 2021, for a maximum of one (1) potential increase. This will not impact the overall authority of the contract.

 

Contract period:  8/1/2019 - 11/30/2023

 

Estimated Fiscal Impact:  FY 2019 $375,000.00, FY 2020 $750,000.00, FY 2021 $750,000.00, FY 2022 $750,000.00, FY 2023 $750,000.00

 

Accounts:  Habitat Enhancement 51009.521452 and 51058.521452, Habitat Restoration 51009.521444, 51058.521444, and 51051.521444, EAB Tree Removal 51009.521456, 51058.521456, and 51051.521456, Vegetation Management 51009.521455, 51058.521455 and 51051.521455, Intern Programs 51009.521525, 51058.521525, and 51051.521525, Grant Match and Work Fund 51009.521440, Grant and Mitigation 51010.521444, Site Amenities 51009.560060, 51055.560060, 51056.560060 and 51057.560060

 

Contract Number(s):  74000006165

 

Concurrences:                     

The Chief Financial Officer and Chief Attorney have approved this item.

 

The vendor has met the Minority- and Women-Owned Business Enterprise Ordinance via direct participation.

 

District(s): Districtwide

 

Summary:  Project #18-31-101X consists of comprehensive habitat enhancement services including, but not limited to invasive species management, prescribed burning, and ecological and hydrological repair throughout the Forest Preserves. Work will involve restoration at quality sites which require a high degree of specialization. Four (4) vendors were initially approved by the Forest Preserves of Cook County Board of Commissioners on July 26, 2018 to perform services under RFP #18-31-101 for an aggregate amount not to exceed $25,000,000.00.  The funds previously approved for use by the initial four (4) vendors will now be capped internally at $21,625,000.00, as opposed to the previously approved $25,000,000.00. The difference between these two amounts is reflective of the authority requested herein. Encap, Inc. is being engaged as a fifth vendor in order to increase work capacity and supplement the existing vendor pool as it relates to expanding prescribed fire, brush clearing, and vegetation management during the growing season due to new grant and mitigation project opportunities.

 

The Forest Preserves issued a Request for Proposals and received a total of eight (8) responses for this project. Proposals were evaluated on their experience and expertise with similar projects, proposed approach, cost proposal, and capacity to perform all aspects of the work.

 

This contract is critical to advancing the goals of the Next Century Conservation Plan to restore 30,000 acres to ecological health.

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