title
PROPOSED BID RECOMMENDATION
Department: Resource Management
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into a supply contract with KLF Enterprises, Inc., Markham, Illinois
Reason: Project #17-31-126 (contract #74000004198) consists of the supply and delivery of sand, gravel, stone, screenings, and related granular materials for the repair and upkeep of trails, groves, parking lots, and facilities throughout the Forest Preserves. Bids were requested at a per ton rate for a variety of fine and coarse aggregate materials as well as stone riprap. The contract was competitively bid, with a total of two (2) vendors responding to the solicitation for bids.
KLF Enterprises, Inc. was the lowest bidder and offered a complete bid for all requested materials. Additionally, they demonstrated experience servicing large volume contracts with multiple delivery locations. This contract will be utilized by several Forest Preserves departments to consolidate and centralize districtwide procurement of granular materials.
Bid Opening Date: 7/25/2018
Bid Results:
1. KLF Enterprises, Inc, $270.97 North, $270.97 Central, and $270.97 South regions
2. Taza Supplies $614.80 North, $593.60 Central, and $614.80 South regions
Bids indicate a combined per ton amount across all requested materials.
Estimated Fiscal Impact: FY 2018 $50,000.00, FY 2019 $200,000.00, FY 2020 $200,000.00, FY 2021 $200,000.00, FY 2022 $200,000.00, FY 2023 $150,000.00
The contract value is not to exceed $200,000.00 annually, or $1,000,000.00 over a five (5) year term.
Contract Period: 9/1//2018 - 9/10/2023
Account Name/Number: Supplies and Materials 51001.530267 and 51001.530270, Operations and Maintenance 51001.540131 and 51001.540380, Contractual Services 51001.520840, Habitat Enhancement 51009.521452 and 51058.521452, Habitat Restoration 51009.521444 and 51058.521444, Mitigation accounts 51010.29982 and 51010.22522, Construction & Development Site Improvement accounts 51055.630060, 51056.630060 and 51057.630060
District: Districtwide
Concurrence(s):
The vendor has met the Minority and Women Business Enterprise Ordinance provision.
The Deputy Chief Attorney and Chief Financial Officer have approved this item.