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PROPOSED CONTRACT AMENDMENT
Department(s): Finance and Administration
Vendor: Systems Solutions, Inc., Northbrook, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to extend and increase a contract
Good(s) or Service(s): Computer hardware, desktop computers, laptops, monitors, printers and other technical necessities
Original Contract Period: 7/11/2012 - 7/10/2015; Administrative extension for sixty (60) days from 7/11/2015 - 9/8/2015; Board approved extension 9/9/2015 - 12/31/2016; Administrative extension for sixty (60) days from 1/1/2017 - 3/1/2017; Board approved contract extension 3/2/2017 - 6/30/2017; Administrative extension for sixty (60) days from 7/1/2017 - 8/29/2017; and Board Approved Contract Extension on 9/12/2017 retroactive from 8/30/2017 - 6/30/2018.
Proposed Contract Period Extension: 7/1/2018 through 6/30/2019, retroactive
Total Current Contract Amount Authority: $1,740,000.00
Original Approval: 7/1/2012, $200,000.00
Previous Increase(s): 5/13/2013, $20,000.00; Board Approved 6/18/2013, $300,000.00; Board Approval 1/20/2015, $300,000.00; Board Approval 9/18/2015, $420,000.00; Board Approval 3/9/2017, $300,000.00; and Board Approval 9/12/2017, $200,000.00.
This Increase Requested: $200,000.00
Estimated Fiscal Impact: FY 2018 $50,000.00, FY 2019 $150,000.00
Accounts: Materials and Supplies 51001-530635
Contract Number(s): Cook County 11-84-167 Lot A-Hardware (FPD 74000002504)
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
The Vendor has met the Minority and Women Business Enterprise Ordinance Provisions.
District(s): Districtwide
Summary: The Forest Preserves seeks to continue to piggyback Cook County’s contract with System Solutions that was recently increased and extended by the Cook County Board on 6/27/2018. This contract extension request is through 6/30/2019. This will allow the Cook County Office of the Chief Procurement Officer, Bureau of Technology and the Forest Preserves to complete a new contract process and efficient transition to a new vendor.
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