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PROPOSED BID RECOMMENDATION
Department: Planning & Development
Request: Authorization for the Forest Preserve District of Cook County (the “Forest Preserves”) to enter into a construction contract with Robe, Inc., Chicago, Illinois for replacing the roof at Trailside Museum in River Forest, Illinois.
Reason: Contract #74000003212 issued under specification 17-80-80 Rebid Roof Replacement at Hal Tyrell Trailside Museum. The work includes, but is not limited to, removal and replacement of the existing roofs and other related work as specified in the plans & specifications. Approval is required because the recommended bidder was awarded a separate and distinct contract at the 7/20/2017 board meeting (Item 17-0251 for Contract #17-80-44 New roof and exterior renovations at McGinnis Field Station and Sagawau Farmhouse) in the amount of $272,890.00. The Forest Preserves’ purchasing policy is to require board approval for cumulative contract awards exceeding $150,000.00 within a twelve (12) month period to the same vendor. Bids for this project were originally solicited exclusively to contractors that were determined to be pre-qualified as per RFQ #17-80-62 Pre-qualified Contractor Pool. The original bid opening date of 2/7/2018 was cancelled due to limited attendance at the original mandatory pre-bid meeting and the project was re-bid without limitation.
Bid Opening Date: 2/21/2018
Bid Results:
Company Amount of Bid
Genesis Construction* $112,322.69
Robe, Inc. $143,600.00
* Genesis Construction did not comply with the Forest Preserves’ Responsible Bidder Ordinance.
Estimated Fiscal Impact: $143,600.00
Contract Period: Two hundred and ten (210) days from notice to proceed
Account Name/Number: Building Accounts: 51009.560106, 51025.560106, 51026.560106, 51054.560106, 51055.560106, 51056.560106, 51057.560106, and 51058.560106.
District: 9
Concurrence(s):
The Chief Attorney and Chief Financial Officer have approved this item.
The vendor has met the Minority and Women Business Enterprise Ordinance provision.