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PROPOSED CONTRACT AMENDMENT
Department(s): Planning and Development
Vendor: Amec Foster Wheeler formerly AMEC Environmental & Infrastructure, Inc., Chicago, Illinois
Request: Authorization for the Forest Preserve District of Cook County to extend and increase a previously executed contract
Good(s) or Service(s): Program Management/Owner’s Representative Service for Capital Improvement Landscape/Civil Engineering Program
Original Contract Period: Three (3) years 12/5/2012 - 12/4/2015; Board approval 11/17/2015 (12/5/2015 - 12/4/2016); 11/15/2016 (12/5/2016 - 12/4/2017); Administrative Extension: Sixty (60) days (12/5/2017 - 2/2/2018)
Proposed Contract Period Extension: One (1) year (2/3/2018 - 2/2/2019)
Total Current Contract Amount Authority: $981,816.00
Original Approval: 12/5/2012, $892,560.00
Previous Increase(s): 2/29/2017 Administrative increase $89,256.00
This Increase Requested: $68,539.20
Estimated Fiscal Impact: FY 2018 $68,539.20
Accounts: General Consulting Services Accounts 51009.6740, 51025.6740, 51026.6740, 51054.6740, 51055.6740, 51056.6740, 51057.6740, and 51058.6740
Contract Number(s): 12-80-61
Concurrences:
The Chief Financial Officer and Chief Attorney have approved this item.
The Vendor has met the Minority and Women Business Enterprise Ordinance Provisions.
District(s):
Summary: Additional time and funding is required to complete the site improvements and nature play project at Dan Ryan Woods. The initial phase of site improvements were completed in 2016. A second phase of remaining site improvements, including the nature play area, was on hold during the state Open Space Land Acquisition & Development (OSLAD) grant suspension. This second phase of site improvements was bid twice, and awarded by the Board on 12/12/2017. During the gap between the two Dan Ryan Woods contracts, Amec was assigned management of other new time sensitive projects, including picnic shelter repairs and picnic grove access and drainage improvements, as well as continuing to resolve issues with a few projects that have suffered prolonged delays. With original PM/OR funds now exhausted, additional are needed to manage the second phase of work at Dan Ryan Woods. This new $1.1 million construction contract includes unique outdoor recreation features that warrant additional oversight. The increase amount represents 6% of the contract value.
The Amec team has been involved in this project from its inception and has unique knowledge of the contract documents and prior phases of construction. Their continued involvement during the construction is critical to its success.
Accounts: Added General Consulting Services Accounts 51057.6740 and 51058.6740
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