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File #: 17-0455    Version: 1 Name: Samaritan Technologies, Salt Lake City, Utah
Type: Contract Status: Approved
File created: 11/28/2017 In control: FPD Board of Commissioners
On agenda: 1/9/2018 Final action: 1/9/2018
Title: PROPOSED CONTRACT Department(s): Office of the General Superintendent Vendor: Samaritan Technologies, Salt Lake City, Utah Request: Authorization for the Forest Preserve District of Cook County ("the Preserves") to enter into and execute Good(s) or Service(s): Online Volunteer Management Software Contract Value: $60,000.00 Contract period: 3/27/2018-3/26/2021 renewal options will be considered Estimated Fiscal Impact: FY 2018 $15,000.00, FY 2019 $15,000.00, FY 2020 $15,000.00, FY 2021 $15,000.00 Accounts: Contractual and Professional Services: 501790.51001, 520830.51001 Contract Number(s): RFP 17-10-401 Concurrences: The Chief Financial Officer and Chief Attorney have approved this item. District(s): Districtwide Summary: The Preserves Volunteer Resources is the central coordinating point for volunteer engagement. Over 5,600 individual and group online profiles have been created and over one hundred different opportunities are available to volunteers. This softw...
Indexes: ARNOLD RANDALL, General Superintendent
Related files: 21-0218

title

PROPOSED CONTRACT

 

Department(s):  Office of the General Superintendent

 

Vendor:  Samaritan Technologies, Salt Lake City, Utah

 

Request: Authorization for the Forest Preserve District of Cook County (“the Preserves”) to enter into and execute

 

Good(s) or Service(s):                       Online Volunteer Management Software

 

Contract Value:  $60,000.00

 

Contract period:  3/27/2018-3/26/2021 renewal options will be considered

 

Estimated Fiscal Impact:  FY 2018 $15,000.00, FY 2019 $15,000.00, FY 2020 $15,000.00, FY 2021 $15,000.00

 

Accounts:  Contractual and Professional Services: 501790.51001, 520830.51001

 

Contract Number(s):  RFP 17-10-401

 

Concurrences:                     

The Chief Financial Officer and Chief Attorney have approved this item.

 

District(s): Districtwide

 

Summary:  The Preserves Volunteer Resources is the central coordinating point for volunteer engagement. Over 5,600 individual and group online profiles have been created and over one hundred different opportunities are available to volunteers. This software tool, eCoordinator/eRecruiter, will greatly enhance performance management and grant reporting.  eCoordinator/eRecruiter is an appropriate software tool for efficient management of a volunteer program the size and scope of that of the Preserves’ program.

 

The Preserves issued a Request for Proposal and received a total of four (4) proposals. A review panel consisting of various Preserves staff selected Samaritan Technologies eCoordinator/eRecruiter, which met all of the minimum and preferred qualifications.  None of the vendors who submitted proposals are located in Illinois.

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