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File #: 17-0130    Version: 1 Name: Samaritan Technologies, Salt Lake City, Utah
Type: Contract Amendment Status: Approved
File created: 3/27/2017 In control: FPD Board of Commissioners
On agenda: 4/11/2017 Final action: 4/11/2017
Title: PROPOSED CONTRACT AMENDMENT Department(s): Office of the General Superintendent and Human Resources Vendor: Samaritan Technologies, Salt Lake City, Utah Request: Authorization for the Forest Preserve District of Cook County to extend and amend contract Good(s) or Service(s): Volunteer Recruitment and Recordkeeping Software and Database Original Contract Period: 1/12/2012 - 1/11/2013, annual renewal thereafter until 3/27/2017 and Administrative Extension from 3/28/2017 - 4/10/2017 Proposed Contract Period Extension: 4/11/2017 - 3/26/2018 Total Current Contract Amount Authority: $71,986.34 Original Approval: 1/12/2012, $13,225.00 Previous Increase(s): 2013, $10,103.00; 2014, $14,358.34; 2015, $16,800.00; 2016, $17,500.00 This Increase Requested: $18,000.00 Estimated Fiscal Impact: FY 2017 $18,000.00 Accounts: 51001.5110.14320.521446.00000.00000 and 51001.5122.14915.520840.00000.00000 Contract Number(s): N/A Concurrences: The Chief Financial Officer an...
Indexes: ARNOLD RANDALL, General Superintendent
Related files: 21-0218

title

PROPOSED CONTRACT AMENDMENT

 

Department(s):  Office of the General Superintendent and Human Resources

 

Vendor:  Samaritan Technologies, Salt Lake City, Utah

 

Request:  Authorization for the Forest Preserve District of Cook County to extend and amend  contract 

 

Good(s) or Service(s):  Volunteer Recruitment and Recordkeeping Software and Database

 

Original Contract Period:  1/12/2012 - 1/11/2013, annual renewal thereafter until 3/27/2017 and Administrative Extension from 3/28/2017 - 4/10/2017 

 

Proposed Contract Period Extension:  4/11/2017 - 3/26/2018

 

Total Current Contract Amount Authority:   $71,986.34

 

Original Approval:  1/12/2012, $13,225.00

 

Previous Increase(s):  2013, $10,103.00; 2014, $14,358.34; 2015, $16,800.00; 2016, $17,500.00

 

This Increase Requested:  $18,000.00

 

Estimated Fiscal Impact:  FY 2017 $18,000.00

 

Accounts:  51001.5110.14320.521446.00000.00000 and 51001.5122.14915.520840.00000.00000

 

Contract Number(s):  N/A

 

Concurrences:

The Chief Financial Officer and Chief Attorney have approved this item.

 

District(s):  Districtwide

 

Summary:  Samaritan is a website provider for eCoordinator & eRecruiter which serves as both a volunteer database and an online volunteer recruitment tool. It is the foundation for the Forest Preserve’s volunteer recruitment initiatives and also serves as a volunteer recordkeeping, reporting and communication link. The Forest Preserve also uses Samaritan’s services for tracking employee trainings. There are currently about 5,000 users of the Samaritan system. This is a request for an emergency contract extension. The Forest Preserve will issue a Request for Proposals in 2017. 

 

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