title
PROPOSED CONTRACT
Department(s): Department of Permits, Rentals, and Concessions
Vendor: Indigo Sports, LLC (formerly Billy Casper Golf), a wholly owned subsidiary of Troon Golf, LLC, Scottsdale, Arizona
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute
Good(s) or Service(s): Pavilion Management Services
Contract Value: $2,686,575.00
Contract Period: 1/1/2025 (retroactive) - 12/31/2029 with two (2) one-year extensions subject to the discretion of the General Superintendent
Estimated Fiscal Impact: FY 2025 $337,348.00; FY 2026 $348,345.00; FY 2027 $359,711.00; FY 2028 $371,458.00; FY 2029 $383,599.00; FY 2030 $421,959.00 (optional); FY 2031 $464,155.00 (optional)
Accounts: Professional Services 51001.520850
Contract Number(s): #74000015273
Concurrences: The Chief Financial Officer has approved this item. Final agreement is subject to legal review and approval
District(s): 4, 9, 10, 15, 17
Summary: The proposed agreement is for the vendor to manage the Forest Preserves' indoor room rental program. The vendor will oversee third-party rentals at five (5) Forest Preserves pavilions, handling tasks such as reservations, staffing, setup and teardown, daily maintenance, and marketing. The Forest Preserves will pay a monthly management fee and cover all operational expenses. The contract includes financial performance incentives tied to exceeding established targets. The Forest Preserves will retain all rental revenue and anticipate the program will continue to generate positive revenue. The vendor was the sole respondent to the Request for Proposals, which was issued twice following an extensive outreach effort. The vendor has been delivering these services for the Forest Preserves since 2018, consistently ensuring the pavilions remain profitable while maintaining a high standard of performance.end