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PROPOSED CONTRACT AMENDMENT
Department(s): Department of Planning and Development
Vendor: Microsystems, Inc., Northbrook, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to extend and increase contract
Good(s) or Service(s): Documents Storage, Destruction and Transfer
Original Contract Period: 1/1/2022 - 12/31/2024, 1/1/2025 - 12/31/2025 (Administrative Extension)
Proposed Contract Period Extension: 1/1/2026 - 12/31/2028
Total Current Contract Amount Authority: $5,958.12
Original Approval: 11/2/2021, $4,359.60
Previous Increase(s): 12/5/2024, $1,598.52 (Administrative)
This Increase Requested: $10,000.00
Estimated Fiscal Impact: FY 2026 $3,300.00, FY 2027 $3,300.00, FY 2028 $3,400.00
Accounts: Professional Services 51001.520835
Contract Number(s): #74000009849
Concurrences: The Chief Financial Officer has approved this item. Final contract amendment is subject to legal review and approval.
The Minority- and Women-Owned Business Enterprise Ordinance is not applicable due to the contract value per year being equal to or less than $25,000.00.
District(s): Districtwide
Summary: Authorization is requested to amend this sole source agreement for the storage of archival records and engineering drawings and documents in the vendor’s climate-controlled facility. Continued storage of these documents is necessary as the Planning and Development Department begins the process of verifying document digitization and determining which documents are classified as permanent and need to be kept and which documents can be disposed of as delineated according to state records management requirements.
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