title
PROPOSED BID RECOMMENDATION
Department: Department of Resource Management
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into a time and materials contract with Vega Tree Service, Northlake, Illinois.
Reason: Contract #74000006162 issued under Project #19-31-102C consists of general vegetation maintenance and emergency response services including, but not limited to dead tree removal, hazardous tree removal, tree pruning, trail pruning, storm damage clean-up, roadside tree removal and stumping operations on a time and materials basis in the Forest Preserves’ central region. Vega Tree Services is the lowest responsible bidder of the four (4) respondents for the central region.
Bid Opening Date: 6/12/2019
Bid Results:
1. Vega Tree Service, $61.95/hr
2. Groundskeeper Landscape Care, $72.00/hr
3. Trees R Us, Inc., $74.00/hr
4. Winkler’s Tree and Landscaping, $84.00/hr
Estimated Fiscal Impact: Not to exceed $200,000.00 annually, or $1,200,000.00 over the six (6) year term
This contract is subject to a pricing escalator that allows for an increase in labor cost not to exceed four percent (4%) of current pricing, in accordance with the Consumer Price Index. This escalator can be requested at the end of each two (2) year period, for a maximum of two (2) potential increases. This will not impact the overall authority of the contract.
Contract Period: 1/1/2020 - 12/31/2025
Account Name/Number: Habitat Enhancement 51009.521452, 51058.521452, and 51051.521452, Habitat Restoration 51009.521444, 51058.521444, and 51051.521444, EAB Tree Removal 51009.521456, 51058.521456, and 51051.521456, Vegetation Management 51009.521455, 51058.521455 and 51051.521455, Intern Programs 51009.521525, 51058.521525, and 51051.521525, Grant Match and Work Fund 51009.521440, Grant and Mitigation 51010.521444
District: Districtwide, primarily in the central region
Concurrence(s):
The vendor has met the Minority- and Women-Owned Business Enterprise Ordinance via direct participation.
The Chief Financial Officer and Chief Attorney have approved this item.