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PROPOSED PREVIOUSLY APPROVED ITEM AMENDMENT
Department: Department of Planning & Development
Request: to amend a previously approved board item, originally approved on 1/14/2014, to delete the stricken language in the original board item Summary below
Item Number: Previously approved item 14-0009
Fiscal Impact: N/A
Account(s): N/A
Summary: The original language approved on 1/14/2014, requested authority to enter into and execute contracts with specified contractors under Cook County's Job Order Contracting (JOC) Program. The original language required all projects of $25,000 or more to go through a second round bidding process, except for projects approved on an emergency basis. District staff is now seeking to amend the original language contained in the board item "Summary" section to remove the required second round bidding process. This amendment will expedite procurement of time-sensitive construction projects. The amended "Summary" section will read as follows:
"On 3/11/2013, the Cook County Board approved contracts with the contractors listed above under its Job Order Contracting ("JOC") Program following a competitive bid process (RFQ 12-28-340). The District is seeking to procure similar construction services in certain cases to expedite projects under its capital improvement programs, pursuant to Section 1-8-2(X) of the District Code. Section 1-8-2(X) states: "If a governmental agency has awarded a contract through a competitive method for the same or similar supplies, equipment, goods or services as that sought by the District, the Procurement may be made from that vendor at a price or rate at least as favorable as that obtained by that government agency without utilizing a competitive procurement method set forth in the Procurement Code."
JOC is a quantity-based procurement process that allows facility owners to complete a multitude of repair and maintenance and construction projects with a single, competitively bid contract. The District plans to use JOC contractors in the following instances: 1) the District receives unacceptable bids through the traditional bidding process, 2) time is of the essence, and/or 3) the project is straight-forward job that is especially suited to catalogue-based unit pricing. JOC contractors will be selected for District projects by either: 1) identifying projects for such selected contractors, or 2) conducting a second round bidding process whereby certain select JOC contractors bid on projects in competition with each other and (from time to time ) non-JOC contractors. All projects for $25,000 or more will go through the aforementioned second round bidding process, except for projects procured on an emergency basis.
The District contracts will incorporate the same terms as the County's existing JOC contracts and will include a few additional terms, conditions and instructions to contractors reflecting the unique work desired by the District.
The JOC program has an administrative component managed by the Gordian Group, for which they are compensated by the successful bidder. The Gordian Group established and maintains an area price book for Cook County, which is utilized by Cook County Government and captures the prices for specific construction work items within this region. Tis price book also will be utilized by JOC contractors for work procured by the District."
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