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PROPOSED CONTRACT AMENDMENT
Department(s): Department of Facilities and Fleet
Vendor: SMG Security Holdings LLC, Elk Grove Village, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to increase contract
Good(s) or Service(s): Fire and Security Alarm Monitoring, Inspection and Maintenance Services
Original Contract Period: 8/1/2024 - 7/31/2027, plus two (2) one-year extension options to be exercised at the discretion of the General Superintendent.
Proposed Contract Period Extension: N/A
Total Current Contract Amount Authority: $943,807.00
Original Approval: 7/23/2024, $943,807.00
Previous Increase(s): N/A
This Increase Requested: $290,000.00
Estimated Fiscal Impact: FY 2025 $290,000.00
Accounts: Professional Services 51001.520840
Contract Number(s): #74000014361 issued under Project 24-53-010553
Concurrences: The Chief Financial Officer has approved this item. Final amendment is subject to legal review and approval.
The Vendor has met the Minority- and Women-Owned Business Enterprise Ordinance via direct participation.
District(s): Districtwide
Summary: In 2024, the Forest Preserves Board of Commissioners authorized the Forest Preserves to engage SMG Security Holdings LLC (“SMG”) to monitor, inspect, and maintain security and fire alarm systems at various properties owned or leased by the Forest Preserves (Board Item No. 24-0271). SMG was selected after the Forest Preserves issued a Request for Proposals and received two (2) responses. The Forest Preserves determined that SMG was the most responsive and qualified respondent to manage the Forest Preserves’ existing security and fire alarm systems, while delivering an improved level of service. Services include support for over one hundred (100) existing security and fire alarm systems dispersed throughout forty-two (42) preserve locations.
Fire alarms are critical to the ongoing operations of our facilities, providing life safety protection at locations throughout the Forest Preserves. In recent weeks, several of our sites now need replacement notifier open-source type fire alarm panels and compatible devices. Existing systems are all twelve (12) to fifteen (15) plus years old. The age of the panels and devices are causing them to fail intermittently and compromised underground wiring is also causing intermittent connectivity issues.
The Forest Preserves is therefore requesting an additional two hundred and ninety thousand dollars ($290,000.00) (which includes a 17.5% contingency) to fund replacement of notifier fire alarm panels, compatible devices, and wiring where necessary at the Central Maintenance Compound buildings, Camp Sullivan cabins and bathhouses, Thorn Creek (Resource Management building), and Tinley Creek (Landscape Maintenance buildings). Replacement of the panels helps maintain high standards by improving safety, ensuring legal and regulatory compliance, and enhancing operational efficiency.
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